Palmerston North City Council

 

Minutes of the Inaugural Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 26 October 2016, commencing at 7.00pm.

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

  

139-16

Address by the Chief Executive

 

The address by the Chief Executive is attached to these minutes.

 

 

140-16

Installation of Mayor and Mayoress

 

The Mayor made the required declaration under Clause 14 of Schedule 7 of the Local Government Act 2002, witnessed by the Chief Executive.

 

The Mayor was then invested with his Chain of Office.

The Mayoress was invested with her Chain of Office.

 

 

141-16

Installation of Councillors

 

Councillors made the declaration required by Clause 14 of Schedule 7 of the Local Government Act 2002, which were witnessed by the Mayor.

 

 

142-16

Inaugural address by The Mayor

 

The Inaugural Address by the Mayor is attached to these minutes.

 

 

143-16

Appointment of Deputy Mayor

 

The Mayor, under clause 41A(3)(a) of Schedule 7 of the Local Government Act, appointed Councillor Tangi Utikere as the Deputy Mayor.

The Deputy Mayor’s Appointment speech is attached to these minutes.

 

 


 

144-16

Date and Time of the First Council Meeting

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

That the first meeting of the Council commence at 9.00am on Monday 14 November 2016 to consider matters outstanding from the Inaugural Council meeting and other urgent business, pursuant to Clause 21(5)(d) of Schedule 7 of the Local Government Act 2002. This meeting would be held in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North.

 

Clause 144-16 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

    

Reports

145-16

Explanation of Statutes

Memorandum, dated 12 October 2016 from the Legal Counsel, John Annabell.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

To note the Memorandum, dated 12 October 2016, and entitled “Explanation of Statutes”.

 

Clause 145-16 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

146-16

Committee Structure, Councillor Portfolios and Appointments to Outside Organisations

Report, dated 25 October 2016 from the Mayor, Grant Smith.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That this item be considered as an Urgent Late Item under section 46A (7) of the Local Government Official Information and Meetings Act 1987.

2.   That Council notes the reconfirmation of those Committees listed from a-i and notes the establishment by the Mayor of the Economic Development Committee, the Arts, Culture and Heritage Committee, and that the Planning and Policy Committee will now be known as the Planning and Strategy Committee:

a.      Audit and Risk Committee

b.      Committee of Council

c.       Community Development Committee

d.      Economic Development Committee

e.      Finance and Performance Committee

f.       Arts, Culture and Heritage Committee

g.      Hearings Committee

h.      Planning and Strategy Committee

i.       Sport and Recreation Committee

3.   That Council endorse the reconstituted Chief Executive’s Performance Review Panel as identified in Attachment One of the report, dated 25 October 2016 and entitled “Committee Structure, Councillor Portfolios and Appointments to Outside Organisations”.

4.   That Council notes the Chairperson appointments made by the Mayor to the Committees and Chief Executive’s Performance Review Panel as identified in Appendix One of the report, dated 25 October 2016 and entitled “Committee Structure, Councillor Portfolios and Appointments to Outside Organisations”.

5.   That Council approve the membership to the Committees (including the Manawatu District and Palmerston North City Joint Strategic Planning Committee) and Chief Executive’s Performance Review Panel as identified in Appendix One of the report, dated 25 October 2016 and entitled “Committee Structure, Councillor Portfolios and Appointments to Outside Organisations”.

6.   That Council approve the Mayor’s recommendations for Deputy Chairpersons of the Committees and Chief Executive’s Performance Review Panel as identified in Appendix One of the report, dated 25 October 2016 and entitled “Committee Structure, Councillor Portfolios and Appointments to Outside Organisations”.

7.   That the Terms of Reference for the Committees and specific functions of the Chief Executive’s Performance Review Panel be adopted in the form identified in Appendix One of the report, dated 25 October 2016 and entitled “Committee Structure, Councillor Portfolios and Appointments to Outside Organisations”.

8.   That the resolutions made by the previous Council concerning hearing arrangements for the Sectional Review of the Palmerston North City District Plan be adopted for the 2016-2019 term.

9.   That all members of the Hearings Committee who are already accredited under the Making Good Decisions programme are appointed Hearings Commissioners and that those persons have such powers and responsibilities as delegated by the Council to Commissioners.

10. That any members of the Hearings Committee who become accredited under the Making Good Decisions programme be deemed to be appointed Hearings Commissioners from the date their accreditation was confirmed and that those persons have such powers and responsibilities as delegated by Council to Commissioners.

11. That any member of the Hearings Committee wishing to attain accreditation or re-accreditation or training as a Chair under the Making Good Decisions Programme, be authorised to do so, with expenses paid.

12. Note that change around the remuneration to be paid to elected members, will need to be recommended to the Remuneration Authority in due course.

13.  That Council note the Councillor portfolios which are listed in Attachment Two of the report, dated 25 October 2016 and entitled “Committee Structure, Councillor Portfolios and Appointments to Outside Organisations”.  

14.  That Council approve the Councillor appointments to outside organisations which are listed in Attachment Three of the report, dated 25 October 2016 and entitled “Committee Structure, Councillor Portfolios and Appointments to Outside Organisations”.

 

Clause 146-16 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

147-16

Meeting Calendar 2016

Memorandum, dated 25 October 2016, from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That this item be considered as an Urgent Late Item under section 46A (7) of the Local Government Official Information and Meetings Act 1987.

2.   That the Palmerston North City Council Meeting Calendar 2016 be approved.

 

Clause 147-16 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

      

 

 

The meeting finished at 7.55pm

 

Confirmed 14 November 2016

 

 

 

Mayor


 

 


 

Chief Executive’s Address to the Inaugural Council meeting

 

Tena koutou, tena koutou, tena koutou katoa

 

Distinguished guests, Ladies and Gentlemen, boys and girls

 

Welcome to this inaugural meeting of the Palmerston North City Council.

 

I extend my congratulations to the incoming Mayor and Councillors.

 

The period running up to the election has been somewhat stressful for all candidates but tonight you can relax as the culmination of all that effort is this very special civic occasion with the installation of the Mayor and Councillors for the new term of Palmerston North City Council.

 

All elected members stood for their respective values, ideals and ideas for our city.

 

Whatever your views you will shortly be asked to make a public declaration to work in the best interests of Palmerston North City. Once you have made your declarations you will form a government at a local level and become a key part of New Zealand’s democratic structure.

 

In this important endeavour of being an elected member to Council you will face issues and challenges which will draw on your judgment and skills and require you to air your views, debate matters and ultimately vote in the best interests of the city. Staff will assist you in your role by providing you with impartial advice, without fear or favour, which you can choose to accept or not. 

 

When sitting around the Council table you will be part of a team that the electorate has empowered to work for the entire city. In exercising your role you will make decisions in an open and transparent manner unless for good specific reasons the public should be excluded from parts of a meeting. Healthy debate of issues will influence decisions and the future direction of Council and this is the task given to you by the voters.

 

At times you will need to consult the public before making decisions for the city. This will involve views presented to the council being received with an open mind and given due consideration before decisions are made.

 

Parliament has charged you to enable democratic local decision-making and action by, and on behalf of, Palmerston North; and to meet the current and future needs of the city for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

 

Legislation has determined, good-quality infrastructure, services and functions to mean efficient, effective, and appropriate to present and anticipated future circumstances.

In order to recognise and respect the Crown’s responsibility Council needs to take appropriate account of the principles of the Treaty of Waitangi and to maintain and improve opportunities for Māori to contribute to local government decision-making processes.

In the weeks following the election there has been a good spirit among the incoming elected members and the city will look forward to this continuing in the new term of Council. Staff also look forward to working with you in this new term.

 

Once again, congratulations and thank you.


 

Inaugural Address by the Mayor

 

Tēnā koutou, tēnā koutou, tēnā koutou   katoa.

 

Kia Ora, and it is now with great pleasure that I address you as the 29th Mayor of Palmerston North for this new term of Council.

 

Firstly some acknowledgements….

I want to acknowledge Rangitaane as mana whenua, and Wiremu Te Awe Awe for your Karakia and kind words….

 

The Regional Mayors, Andy Watson of Rangitikei, Mayor Helen Worboys of Manawatu and Mayor Michael Feyen of Horowhenua.

 

And also my fellow Councillors and Chief Executive Paddy Clifford thank you for your comments…

 

And I acknowledge everyone else who is gathered here today, for your attendance and support of the Palmerston North City Council.  Especially my father Tony, father-in-law Laurence and his partner Barbara, and our wider family members, - they have helped shape me to be who I am today.

 

Although this is the start of a new term for myself as Mayor, last term there has been much work happening within Council, in fact, in all sectors of Palmerston North.  I do believe we are on the cusp of some exciting times and have started great things for our city.

 

We set about on revitalizing and growing Palmerston North, and although  we have not achieved everything, I do believe there has been much positive work done, and like any good leader, I will use my ‘skills and ability’ to inspire and lead our team of councillors to get better outcomes for our City.

 

I am excited and impressed with ‘our team’ of Councillors, who have collectively already in the short time together shown me that we’ll knit well, and be a very effective Council.

I am passionate about Palmerston North and its People.

 

My vision for Palmerston North is to “become New Zealand’s smartest city”, as we have so much going for us in the future..

 

-           in Education, AgriBusiness, Health, Manufacturing & Logistics.

-           we are NZ’s Defence City.

-           We have the most PHD’s (per Capita) in our nation.

-           We are NZ’s Food Science and (Innovation capital),

-           We have healthy population growth,

-           our City is alive, innovative and vibrant.

-           our youth are well educated, Our relationship with Massey University and the tertiary sector is at an all-time high and there are many local jobs for them to go to

-           Rangitaane are prosperous post-settlement and are building a future for their whanau

-           We are finally embracing our river with many thousands using the city’s pathways network and the new cycle/pedestrian Bridge each week…

-           Outsiders will now rate Palmerston North as a beautiful, vibrant and smart City, and ….

-           (as I said at my induction last term) The Turbos win the Ranfurly Shield… and they nearly did this year…!

 

BUT… For this Vision to happen….

Palmerston North City and the wider Manawatu must be more ambitious – and that needs to start from the Mayor and Councillors,

The city has to lead and function effectively.  We must be a team.  A leadership team that will continue….

 

In the next 3 years winning investment, partnerships and improving policy for our local issues, will be vital for Palmerston North, the wider Manawatu Region and our People….

Issues like - Housing –our River - CBD Vibrancy – Wildbase - the Arena Master Plan and Economic Development will ALL have focus and need addressing.

 

As your Mayor I will be doing my upmost to lead a United Council that does Put Palmerston North and its People first!.

 

There are also many Thank Yous…

To the many Palmerstonians  that voted for me to become your Mayor and our Councillors– Our thanks! We will be doing our utmost to lead, but also engage and listen to our community ensuring we make the right decisions for our City.

 

To our Local Media, who have given great coverage of the Local Government elections and I believe  the catalyst to the higher voter turn-out across the wider region. We are fortunate to have connected Local media, and long may that continue.

 

Some staff need to be acknowledged – Returning officers Dr John Annabel and Kyle Whitfield for your hard work and the Councils Governance Team that organised and led many Candidate meetings or debates. 

       

To my work colleagues in the Mayor’s Office Lisa and Lauren, thank you for your service to the city and support.

 

To Paddy, the Governance team and the staff here at Council, many thanks for making our new Councils Induction easier…. And for organising tonight.

 

Finally to my wife and the Mayoress Michelle, and our children Regan & Emma (who are also here today) with their respective partners Lauren & Karl. We have had to put ourselves ‘out-there’ in the public arena and this has certainly changed our lifestyle.  I thank you all for your un-conditional support.

 

As a Council we have hit the ground running, and after talking and listening to all the Councillors I will have some announcements to make shortly. A new Deputy Mayor and Portfolios to each Councillor – so we can continue engaging with our Community and sector groups better. I will also be announcing two new Committees – An Economic Development Committee and Arts Culture and Heritage Committee. The membership of these committees and portfolios are to follow.

 

In summary…

Councillors I wish you all the very best for the next 3 year Term, and I’m absolutely sure it will be one of Palmerston North’s best with - exciting times ahead.

 

To the members of the public who are here tonight, I have made a very solemn pledge to serve this community, lead and do the very best collectively that we can for Palmerston North.  That is a pledge I will be honouring to the letter.

 

Thank you for coming this evening

Kia Ora and Good Evening


 

Appointment Speech by Deputy Mayor

 

Kia Ora Koutou Katoa, Kia Orana and Good Evening.

 

Thank you, Your Worship.

 

Mr Mayor, it is indeed a privilege to serve our city as its Deputy Mayor; and I  wish to firstly congratulate you on your re-election, and secondly, thank you for expressing the confidence in my abilities to undertake this role.

 

Congratulations also to my Council colleagues, new and not-so-new, on your recent election, and thanks also for your support and encouragement towards me in this role over the last week.

 

I also wish to acknowledge members of my family who are in the Public Gallery, but also the family and friends of all elected members. When you sit around this table (and there are some former city councillors in attendance tonight, who I’m sure will agree with me), it is quite a commitment; and it’s often our partners/spouses, family and friends who end up paying some of that price and getting a little bit of a raw deal at times, so I do wish to mention their support which allows all of us to undertake the work that we do.

 

Finally, I wish to acknowledge Cr Jefferies and Cr McCann. Jim and Duncan both served as Deputy Mayor during the previous term of Council, and I do consider it appropriate to acknowledge their contributions this evening.

 

As Council colleagues know; there will be many challenges over this next term. But, active Community Engagement remains a challenge for most councils. How we engage with our local communities is important to every single member around this table; and has been a key part of how I have approached my role as a city councillor over the last two terms. In this new role, it remains my intention to continue to get out and about in our community, and to continue to reflect the views of those we serve.

 

I believe this is a Council that is well-poised for the future; and when I look around the table and see the team that has been chosen to lead our city for the next three years; I think the residents and ratepayers can have full confidence in the ability of this Council to, at the end of the day, make strong and effective decisions.

 

As Deputy Mayor, I will encourage and support all elected members, in a spirit of collegiality and robust debate, so that collectively, we can make those decisions that are in the best interests of the whole city.

 

So Mr Mayor, I look forward to working alongside you, I look forward to working alongside my fellow city councillors, Council staff and our wider community to ensure that we can make our city the best place that it can possibly be. A city that plays to it’s strengths and stands ready to take up the mantle of opportunity.

 

No Reira, tena koutou, tena koutou, kia orana koutou katoatoa.