Palmerston North City Council

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 28 November 2016, commencing at 9.02am

Members

Present:

Councillors Susan Baty (in the Chair), Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Apologies:

The Mayor (Grant Smith), and Councillor Tangi Utikere for lateness. Councillors Lew Findlay and Adrian Board for early departure on Council business.

 

Councillor Tangi Utikere  entered the meeting at 9.34am during consideration of clause 93.  He was not present for clauses 91 to 92 inclusive.

 

The Mayor (Grant Smith) entered the meeting at 9.53am during consideration of clause 93.  He was not present for clauses 91 to 92 inclusive.

 

Councillor Adrian Broad left the meeting at 10.27am during consideration of clause 93.  He was not present for clauses 93 to 95 inclusive.

 

Councillor Lew Findlay left the meeting at 10.27am during consideration of clause 93.  He was not present for clauses 93 to 95 inclusive.

 

 91-16

Apologies

 

Moved Vaughan Dennison, seconded Karen Naylor.

The COMMITTEE RESOLVES

That the Committee received the apologies.

 

Clause 91-16 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

   

92-16

Public Participation at Meetings

Memorandum, dated 9 November 2016 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Vaughan Dennison, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1.   That the Finance and Performance Committee set aside a public comment section of not more than 30 minutes at the commencement of each ordinary meeting of the Committee to provide members of the community the opportunity to comment

 

Clause 92.16 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

 

93-16

Quarterly Performance and Finance Report - Period Ending 30 September 2016

Memorandum, dated 11 November 2016 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.

Councillor Tangi Utikere entered the meeting at 9.34am

The Mayor (Grant Smith) entered the meeting at 9.53am

Councillor Adrian Broad left the meeting at 10.27am

Councillor Lew Findlay left the meeting at 10.27am

 

 

Moved Susan Baty, seconded Jim Jefferies.

The COMMITTEE RECOMMENDS

1.        That the Committee receive the September 2016 Quarterly Performance and Financial Report and note:

a.      the October 2016 financial performance and September 2016 operating performance.

b.      the October 2016 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year.

 

Clause 93.1 above was carried 14 votes to 0, the voting being as follows:

For:        

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

Moved Susan Baty, seconded Jim Jefferies.

 

2.     That the Chief Executive be instructed to provide a report to the next Finance and Performance Committee meeting with a breakdown of all electricity costs of the past two years and where the costs have been apportioned.

 

 Clause 93.2 above was carried 14 votes to 0, the voting being as follows:

 For:       

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

94-16

Treasury Report for 3 months ended 30 September 2016

Memorandum, dated 27 October 2016 from the Strategy Manager Finance, Steve Paterson.

 

Moved Tangi Utikere, seconded Karen Naylor.

The COMMITTEE RESOLVED

1.   That the performance of the treasury activity for the 3 months ending 30 September 2016 be noted.

 

Clause 94.16 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

95-16

Committee Work Schedule - November 2016

Committee Work Schedule, dated 18 November 2016.

 

Moved Aleisha Rutherford, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1.   That the Finance and Performance Committee receive its Work Schedule dated November 2016.

 

Clause 95.16 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

      

The meeting finished at 11.18am

 

Confirmed 20 February 2017

 

 

 

Chairperson