Palmerston North City Council
Minutes of
the Finance and Performance Committee Meeting Part I Public, held in the Council
Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston
North on 28 November 2016, commencing at 9.02am
Members
Present:
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Councillors Susan Baty (in the Chair),
Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan
Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
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Apologies:
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The Mayor (Grant Smith), and Councillor
Tangi Utikere for lateness. Councillors Lew Findlay and Adrian Board for
early departure on Council business.
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Councillor Tangi Utikere entered the meeting at 9.34am during consideration of clause 93. He was not present for clauses 91 to 92 inclusive.
The Mayor (Grant
Smith) entered the meeting at 9.53am during consideration of clause 93. He was not present for clauses 91 to 92 inclusive.
Councillor Adrian Broad left the meeting at 10.27am during consideration of clause 93. He was not present for clauses 93 to 95 inclusive.
Councillor Lew Findlay left the meeting at 10.27am during consideration of clause 93. He was not present for clauses 93 to 95 inclusive.
91-16
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Apologies
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Moved
Vaughan Dennison, seconded Karen Naylor.
The COMMITTEE RESOLVES
That the Committee received the apologies.
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Clause 91-16 above was carried 14 votes to 0, the
voting being as follows:
For:
Councillors Brent Barrett, Susan Baty, Rachel Bowen,
Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM,
Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor,
Bruno Petrenas and Aleisha Rutherford.
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92-16
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Public Participation at Meetings
Memorandum,
dated 9 November 2016 from the Governance & Support Team Leader, Kyle
Whitfield.
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Moved Vaughan Dennison, seconded Jim
Jefferies.
The COMMITTEE
RESOLVED
1. That
the Finance and Performance Committee set aside a
public comment section of not more than 30 minutes at the commencement of
each ordinary meeting of the Committee to provide members of the community
the opportunity to comment
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Clause 92.16
above was carried 14 votes to 0, the voting being as follows:
For:
Councillors
Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
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93-16
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Quarterly Performance and Finance Report
- Period Ending 30 September 2016
Memorandum,
dated 11 November 2016 from the Financial Accountant, Keith Allan and the
Head of Community Planning, Andrew Boyle.
Councillor Tangi Utikere entered the
meeting at 9.34am
The Mayor (Grant Smith) entered the
meeting at 9.53am
Councillor Adrian Broad left the meeting
at 10.27am
Councillor Lew Findlay left the meeting
at 10.27am
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Moved Susan Baty, seconded Jim Jefferies.
The COMMITTEE
RECOMMENDS
1. That the Committee receive the September
2016 Quarterly Performance and Financial Report and note:
a. the
October 2016 financial performance and September 2016 operating performance.
b. the
October 2016 capital expenditure programme progress together with those
programmes identified as unable to be completed this financial year.
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Clause 93.1 above was carried 14 votes to
0, the voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel
Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies,
Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha
Rutherford and Tangi Utikere.
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Moved Susan Baty, seconded Jim Jefferies.
2. That the Chief Executive be instructed
to provide a report to the next Finance and Performance Committee meeting
with a breakdown of all electricity costs of the past two years and where the
costs have been apportioned.
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Clause 93.2 above was carried 14
votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel
Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies,
Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha
Rutherford and Tangi Utikere.
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94-16
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Treasury Report for 3 months ended 30
September 2016
Memorandum,
dated 27 October 2016 from the Strategy Manager Finance, Steve Paterson.
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Moved Tangi Utikere, seconded Karen
Naylor.
The COMMITTEE
RESOLVED
1. That the performance of the treasury
activity for the 3 months ending 30 September 2016 be noted.
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Clause 94.16
above was carried 14 votes to 0, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle
Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi
Utikere.
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95-16
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Committee Work Schedule - November 2016
Committee
Work Schedule, dated 18 November 2016.
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Moved Aleisha Rutherford, seconded Jim
Jefferies.
The COMMITTEE
RESOLVED
1. That the Finance and Performance Committee receive its Work
Schedule dated November 2016.
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Clause 95.16 above
was carried 14 votes to 0, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle
Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi
Utikere.
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The meeting finished at 11.18am
Confirmed 20 February
2017
Chairperson