AGENDA

Community Development Committee

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Aleisha Rutherford (Chairperson)

Rachel Bowen (Deputy Chairperson)

Grant Smith (The Mayor)

Brent Barrett

Jim Jefferies

Susan Baty

Lorna Johnson

Adrian Broad

Duncan McCann

Gabrielle Bundy-Cooke

Karen Naylor

Vaughan Dennison

Bruno Petrenas

Lew Findlay QSM

Tangi Utikere

Leonie Hapeta

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Community Development Committee MEETING

 

12 December 2016

 

 

 

Order of Business

(NOTE: The commencement time for this meeting coincides with the commencement time for the Arts, Culture and Heritage Committee meeting. The format for the meeting will be that the Arts, Culture and Heritage Committee meeting will open, take apologies and adjourn immediately to allow the Community Development Committee to consider its business. At 1pm the Arts, Culture and Heritage Committee meeting will resume to consider its business.)

1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Public Participation at Meetings                                                                       Page 7

Memorandum, dated 10 November 2016, from the Committee Administrator, Penny Odell.

 

4.         Draft Gambling Venue Policies 2016                                                               Page 11

To hear the oral Submissions.  

5.         Gambling Policies - Summary of Submissions                                              Page 120

Memorandum, dated 3 November 2016, from the Policy Analyst, Charlotte Greig.

6.         Deputation - Palmerston North Community Services Council                   Page 124

7.         Notice of Motion - Elected Member Community Engagement Calendar  Page 126

8.         Notice of Motion - Social Housing Strategy                                                 Page 128  

9.         Library of the Future and Refurbishment Project - Update                        Page 245

Memorandum, dated 30 November 2016, from the General Manager - Libraries and Community Services, Debbie Duncan and the General Manager - City Networks, Ray Swadel.

10.       Begging in the CBD - Update                                                                          Page 254

Memorandum, dated 25 November 2016, from the Manager - Community Engagement, Ian Littleworth.

11.       Safety Advisory Board - Request for formal endorsement                         Page 271

Memorandum, dated 27 November 2016, from the General Manager - Libraries and Community Services, Debbie Duncan.

12.       Appointment of Councillor to the Safety Advisory Board                         Page 273

Memorandum, dated 28 November 2016, from the Governance & Support Team Leader, Kyle Whitfield.

13.       Committee Work Schedule                                                                            Page 275

Committee Work Schedule, dated  December 2016.    

 14.      Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

 

 

 

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Committee Administrators (Penny Odell and Rachel Corser), Governance and Support Team Leader (Kyle Whitfield) because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

< add officers who are authors of reports or their substitutes > because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

<add third parties, e.g. authors of third party reports being considered>, because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Public Participation at Meetings

DATE:                            10 November 2016

AUTHOR/S:                   Penny Odell, Committee Administrator, City Corporate

 

 

RECOMMENDATION(S) TO Community Development Committee

1.   That the Community Development Committee set aside a public comment section of not more than 30 minutes at the commencement of each ordinary meeting of the Committee to provide members of the community the opportunity to comment

 

 

 

1.         ISSUE

Each newly established Committee needs to consider whether or not it wishes to have public participation at its meetings.  The procedures to receive public comment are set out in this report

2.         BACKGROUND

It has been a decision by Committees and Subcommittees in the past to set aside a period of time to receive public comment at the beginning of the meetings for members of the public to comment on issues on the agenda, and if time permits, on other issues.  This procedure has been proven to be effective in providing an opportunity for greater communication with the community

Providing a public comment section at the beginning of the meeting enables any member of the public to come along to the meeting to make comment on any matters on the agenda or other matters if time permits.

This procedure also enables an opportunity for quick response from any Council officer who might be present and also facilitates the request for reports for subsequent meetings.  In some cases, concerns raised by members of the public may well be resolved by Council officers present at the meeting.

The Council has previously adopted its own Standing Orders and in those Standing Orders provision has been made to allow for public comment at Committee and Subcommittee meetings should a Committee wish to adopt this practice.  Please refer to the “Public Participation” section as outlined in clause 3.23 of the Palmerston North City Council’s Standing Orders and as appended to this report.

If a member or members of the public wish to comment on issues that do not appear on the agenda, they must do so with the Chairperson’s approval in the public comment section of the meeting.

3.         NEXT STEPS

If the Committee decide to allow public comment, this will be provided for in all Committee ordinary meetings for the following term.

 

 

Attachments

1.

Standing Orders - Public Participation

 

 

 

Penny Odell

Committee Administrator

 

 

 

 

 

 


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PALMERSTON NORTH CITY COUNCIL

 

Submission From Consultation

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Draft Gambling Venue Policies 2016

FROM:                          

 

 

RECOMMENDATION(S) TO Community Development Committee

1.   That the Community Development Committee receive the oral and written submissions to the Draft Gambling Venue Policies 2016

2.   Note the Procedures for Hearing of Submissions, as described in the Procedure Sheet.

 

 

Submitters wishing to be heard in support of their submission

S2.

New Zealand Racing Board

S3

Best Care Whakapai Hauora

S4

The Salvation Army Oasis - Tauranga

S8

Manu Albert

S10

Margaret Ryniker

S13

Problem Gambling Foundation of New Zealand

S14

NZ Community Trust

 

Submitters not wishing to be heard in support of their submission

S1

Bruce Thomson

S5

Ruth Steven

S6

Jennifer R Olsson

S7

Mainland Foundation Ltd

S9

Joseph Huirama

S11

The Lion Foundation

S12

Muriel J Allott

 

 

 

Attachments

1.

Submissions

 

    


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PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Gambling Policies - Summary of Submissions

DATE:                            3 November 2016

AUTHOR/S:                   Charlotte Greig, Policy Analyst, City Future

 

 

RECOMMENDATION(S) TO Council

1.   That the summary of submissions to the draft New Zealand Racing Board Venue Policy and the draft Gambling Venue Policy (“the draft Gambling Venue Policies”) are received.

 

 

 

1.         ISSUE

This memorandum presents a summary of the submissions that were received by the Palmerston North City Council in response to its consultation on the draft Gambling Venue Policies 2016.

Consultation on the draft Gambling Venues Policies began on the 3 September 2016 and closed on 7 October 2016. Both policies were consulted on at the same time and submitters were given the opportunity to provide their feedback on one or both of the policies.

The consultation information was published in the Manawatu Standard, The Tribune, a media release was put up on the Council website and all parties who were engaged in pre-consultation were specifically emailed and provided the links/documents required to make a submission.

Fourteen submissions were received by the closing date.  Half of the submitters have indicated they wish to speak to their submissions and the oral hearings are being conducted on the 12 of December 2016 (the same day this summary is being presented).

 

 

2.         BACKGROUND

The review of the draft Gaming Venue Policies began in March 2016. A Social Impact Assessment was undertaken which sought to identify the social impacts of gambling within the Palmerston North community.

As well as analysing local and national data, the Social Impact Assessment used a profiling tool developed by the Ministry of Health and KPMG to get an overview of the Palmerston North gambling environment. The assessment concluded Palmerston North had a medium risk gambling environment and that restrictions are warranted.

Extensive pre-consultation was conducted with stakeholders who were given the opportunity to raise their concerns and put forward their views. Stakeholders engaged in pre-consultation included the Problem Gambling Foundation, Rangitāne, Best Care Whakapai Hauora and the Palmerston North based gaming societies.

The draft recommendations were to reduce the ‘Class 4’ (“pokies”) gaming machine cap from 400 to 347, remove the industrial zone from the policy and to allow venue relocation (restricted to one move in a 36 month period).

A report was presented to the Community Development Committee on the 8th of August and the Committee approved the draft policies for consultation subject to some minor amendments. 

3.         Submission outcomes

The majority of submitters supported a cap reduction and the removal of the industrial zone. Two submitters supported relocation and seven were opposed. The summary of submissions is attached in Appendix 1.

Submitters made an additional five suggestions outside of the draft recommendations. These included:

a.   Creating a “sinking lid” policy (as opposed to a cap on machine numbers)

b.   Having a cap on TAB venues

c.   Reducing the cap further to 300

d.   Banning all pokie machines and venues

e.   Leaving the cap at 400

4.         NEXT STEPS

Deliberations on submissions are scheduled to be held during the Community Development Committee meeting on 13 March 2016. At that meeting, an officer report will be presented outlining recommendations in respect of the draft Gambling Venue Policies.  It is anticipated that the committee will make recommendations to the council in respect of the draft policies, for adoption by the Council in April 2016.

 

 

 

Attachments

1.

Draft Gambling Policies Submission Summary

 

 

 

Charlotte Greig

Policy Analyst

 

 

  


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PALMERSTON NORTH CITY COUNCIL

 

Deputation

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Palmerston North Community Services Council

 

 

RECOMMENDATION(S) TO Community Development Committee

1.   That the Community Development Committee receive the deputation for information.

 

 

Summary

Palmerston North Community Services Council will deliver the final Social Wellbeing Forum report as previously circulated.

 

 

Attachments

Nil     


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Notice of Motion

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Elected Member Community Engagement Calendar

FROM:                           Aleisha Rutherford, Councillor

 

 

THAT THE Community Development Committee Resolves:

1.   That the Chief Executive develop an elected member community engagement calendar to ensure that the ‘Lets Talk’ annual KPI’s are met.

 

 

Notice of Motion

The attached Notice of Motion was received from Councillor Aleisha Rutherford.                        

 

Attachments

1.

Notice of Motion

 

    


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PALMERSTON NORTH CITY COUNCIL

 

Notice of Motion

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Social Housing Strategy

FROM:                           Susan Baty, Councillor

Lorna Johnson, Councillor

 

 

THAT THE Community Development Committee Resolves:

1.   THAT the report, dated 22 October 2015 and entitled “Social Housing Strategy Options for Delivery”, by Julie Macdonald be lifted off the table.

2.   THAT the Social Housing Strategy be reviewed to:

a.         Set rents up to market value dependent on tenants ability to pay;

b.         Apply changes to rentals to new tenants only;

c.          Benchmark to the government standard for rental housing as described in the Residential Tenancies Act, instead of the Otago Medical School Warrant of Fitness Programme;

d.         Undertake the phasing out of bedsits over a longer time period to enable priority to be placed on increasing new housing;

e.         Deliver social housing in a financially sustainable manner with a view to achieving cost neutrality.

3.   THAT the Chief Executive be instructed to report on the implications of the proposed new direction for Social Housing as directed by the Council before the Strategy is re-drafted.

4.   THAT the Chief Executive be instructed to investigate a mixed-model of delivery that retains social housing under Council control together with partnerships with other agencies/investors to increase Council’s social housing stock, and report back to Council as a matter of urgency.

 

 

 

Notice of Motion

The attached Notice of Motion was received from Councillor Susan Baty.

 

Attachments

1.

Notice of Motion

 

2.

Social Housing Strategy Supplementary Information

 

3.

Social Housing Strategy Options for Delivery Report dated 22 October 2015

 

4.

Social Housing Working Group Final Report October 2015

 

    


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PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Library of the Future and Refurbishment Project - Update

DATE:                            30 November 2016

AUTHOR/S:                   Debbie Duncan, General Manager - Libraries and Community Services, Libraries and Community Services

Ray Swadel, General Manager - City Networks, City Networks

 

 

RECOMMENDATION(S) TO Council

1.   That the update on the Library of the Future and Refurbishment Project be received.

 

 

 

1.         INTRODUCTION

1.1       The Central Library is the most heavily used Council facility, with more than 10,000,000 visits since it opened 20 years ago. The Library remains at the forefront of community services, but since its opening, the nature of the services has changed in line with community needs.

1.2       The resources and services the Library provide are undergoing transformational change as libraries adapt from static to dynamic; fixed to flexible; separated technology to embraced technology; collection to connection; book warehouse to community centre and transactions to relationships. To compliment the attitudinal change required, the physical space of the Central Library needs a major revitalisation, to maintain its place as one of the truly outstanding public libraries in the country, if not further afield.

1.3       Significant work was undertaken in early 2016 to develop a concept design. This was informed by PNCC’s understanding of global and national trends in library developments and the views of customers, stakeholders and Library & Community Services staff. Consultation with the public provided significant input into developing the design brief, so users and potential users could have theirs views heard about what was important to them about the current Library - and what they would like to see offered in the future. 

1.4       The Library building has several leaks in the roof and building envelope. Athfield Architects were engaged to identify and investigate these leaks and to determine possible options for their repair. A scope of works to remedy these issues has been determined. The heating, ventilation and air conditioning (HVAC) system is also inadequate; therefore, budget has been set aside from City Networks to complete these pieces of work. 

1.5       As there are multiple budgets contributing to the refurbishment of the Library, a cohesive and transparent process is required to ensure operations can be maintained. The scope is being integrated and staged to maintain appropriate service levels, whilst ensuring high levels of health and safety and optimum efficiency from the main contractor.

1.6       The Project Execution Plan (PEP) has been presented and approved by the PNCC Management Team.  The overall project programme and project risks continue to be actively monitored and mitigated. The Design Team have completed Preliminary Design and are currently working on Developed Design.  Key milestones in the next six months include lodging Resource Consent, completing Developed and Detailed Design, lodging Building Consent, and issuing a Request for Tender to the market.

1.7       Project Governance has been established to ensure the right levels of planning, review, approval are in place.

2.         BACKGROUND

2.1       The PNCC 10 Year Plan assumed a major remodelling of the main building (to cope with providing changing library services) would be spread over four years starting in 2017/18. Further investigation has revealed that this would not be practical, as the work needs to be scheduled for completion within one period to enable the Library to maintain service levels and ensure construction efficiencies. To spread the financial costs, it was proposed for the work to be completed within two financial years, 2016/17 and 2017/18. This revised timetable was reflected and approved in the adopted 2016/17 Annual Plan.

2.2       After extensive public engagement, a design brief was prepared to incorporate the key messages, which formed the basis of the Concept Design developed by Athfield Architects.

2.3       The following principles, objectives and assumptions have driven all decision making and priorities for redevelopment. They have all been informed by the community consultation to determine the most important elements in developing the future library:


 

Principles

The Library of the Future will:

•          Be a place for all, reflecting the diversity of cultures and community needs;

•          Engage the community with knowledge, ideas and each other through its spaces; technology and ambience;

•          Respect the integrity of the building, its history and heritage status;

•          Enhance the role of the Library as place maker and anchor of the city’s cultural hub.

 

Objectives

In adhering to these principles, the project has a number of major objectives:

 

·    Create an exciting destination through innovative design solutions;

·    Give priority to improvements to the customer experience;

·    Integrate digital and physical into a seamless offer;

·    Address the storage and climate control needs of archives.

 

Assumptions

·      The project is completed on time and on budget;

·      Upgrade complies with the necessary building code regulations and accessibility standards

·      The leaks and HVAC issues get addressed at the same time.


 

 

3.         PROJECT SCOPE

The project consists of the following scope:

Libraries and Community Services:

3.1.      The space fronting the Square and previously tenanted to the Public Trust, will become a café and events space as part of the Library and provide an entrance directly to the Square. Tiered seating will be provided from the mezzanine floor of the Library to connect into the Café;

3.2.      The mezzanine floor will be transformed to a “village green” type of space where technology will be available for accessing global news and will provide a community area for groups to showcase their services;

 

3.3.      The current events space on the ground floor will be remodelled as a Makerspace to create a area where people can experiment with new technologies, make videos, create music and attend related programmes and events. An entrance and ‘shop front’ to George Street will be developed to provide greater linkage at street level;

3.4.      The archives area on the ground floor will be extended and remodelled to accommodate compact shelving for storage of the community archives. A separate secure archives reading room will be created on the second floor;

3.5.      The children’s Discovery Library will be extended and developed to make it more suited to the delivery of literacy and creative programmes for children up to 8-9 years old;

3.6.      Provision of a Digital Technology lab on the first floor for groups and individuals;

3.7.      Installation of improved LED lighting, and electrical and data capability;

3.8.      Painting and re-carpeting of heavily used areas of the library; and replacement of shelving in the children’s library

City Networks:

3.9.      Programmes 1291 and 1306 make provision to address weather tightness issues with the Library roof and building envelope, along with provision of HVAC to Level 3, the staff area.

3.10.    Budgets for these programmes were established on an initial estimate basis with only limited investigation at that time, given the urgency to make some provision in the 2016/17 Annual Plan.


 

3.11.    The budget breakdown as was follows:

Programme 1291

-           Roof         $1,006,000

-           HVAC       $   207,000 _________

                                               $1,213,000

 

Programme 1306

-           HVAC       $   103,000 _________

                                               $   103,000

 

            Giving a total of $310,000 for the HVAC component

 

3.12.    Further investigation into these items indicates that the roofing item budget provision is adequate, whereas the HVAC item needs to be increased from $310,000 to $357,000.

3.13.    It has also become evident for practicality and efficiency reasons, these works need to be incorporated into the main contract works for Libraries & Community Services portion of the project.

3.14.    Accordingly the bulk of the roofing and HVAC work will occur in the 2017/18 financial year, necessitating carry-forward provisions from 2016/17 to 2017/18 as indicated in the funding table under Section 5 of this report and scheduled below:


 

Anticipated 2016/17 expenditure

2016/17 to 17/18 carry-forward request

Total

Programme 1291

·    Roof

·    HVAC

 

$76,000

$20,000

 

 

 

$96,000

$1,117,000

$1,213,000

 

3.15.    Referring back to Clause 3.12 of this report the increase budget requirement for the HVAC item of $47,000 will be sought as part of the 2017/18 Annual Plan process.

3.16.    The Committee’s attention is drawn to two items of maintenance concerning the Library building, which are beyond the scope of the Library “Refurbishment” Project, namely attending to superficial cracking arising from recent earthquakes and replacement of a rotting exterior beam adjacent to the service lane accessed off Main Street. 

3.17.    These two maintenance items have been monitored and are now to be attended to under the operational budget for the Library Building assigned to City Networks.

4.         STAGING, INTEGRATION AND CO-ORDINATION

4.1       As there are two budget holders, and multiple budgets assigned to different parts of the building refurbishment it is imperative they are coordinated effectively. The Library is surrounded by commercial and residential tenancies so communication is also critical. A Communications Plan is currently being drafted.

Due to the Library remaining operational, staging is also required to keep the public and staff safe; but is also intended to provide the contractor to maximise cost efficiency during construction.

The programme, budget and staging plans are in draft form at present, but will be finalised after engaging the main contractor. Library activities and programming are currently being planned around the following indicative staging:

Stage 1 – Roof enabling works involving walkway access facilities – this work is to be completed before the main contract starts.

Stage 2 – Refurbishment to the Library Ground Floor (Makerspace, Café and Archives) and the atrium skylight replacement.

Stage 3 – Refurbishment to Mezzanine Level, Level 1, 2 and 3 (Including HVAC upgrade).

Stage 4 – Roof works.

It is anticipated Stages 2-4 will occur concurrently, but will be secured off within the Library to ensure contractor and public and staff safety. It is possible that the Library may need to temporarily close or temporarily relocate some services for up to 3-6 weeks in early 2018, but this is to be confirmed once a main contractor has been engaged and planned around accordingly.

 

5.   FUNDING AND BUDGETS

The following budgets form the total scope for the Library for the Future project. Each programme denotes the scope reference in section 3 of this report.


 

 

 

Libraries and Community Services Funding:

ID No.

Refer to Scope (Item 3)

Description – Library and Community Services

10 Year Plan Budgets

TOTAL

Carry forward requested from 16/17 to 17/18 FY’s.

 

2015/16

2016/17

2017/18*

178

3.8

Central Library Replacement of FF&E

 

50,000

131,000

181,000

 

202

3.8

Central Library Interior Design Renewals

 

 

304,000

304,000

 

336

3.4

City Archives

 

 

471,000

471,000

 

1101

3.1, 3.3, 3.5

Library for the Future

 

961,000

2,938,000

3,899,000

450,000-500,000

1137

3.6

Digital Technology to Support 21st Century Citizens and Service (capital)

 

77,000

26,000

103,000

77,000

1138

3.6

Digital Technology to Support 21st Century Citizens and Service (renewals)

 

 

104,000

104,000

 

1141

3.2

Community Learning and Transformation Space

 

 

183,000

183,000

 

 

 

 

 

 

Sub total

5,245,000

 

 

The budgets are a combination of capital funding and renewals, to ensure that the delivery of all programmes is integrated to meet the objectives of the entire project.  A carry forward from financial year 2016/17 has been requested for project budget numbers 1101 and 1137.

It is anticipated the carry forward request for project number 1101 will be in the sum of $450-500,000. This is due to the timing of engaging a main contractor which was originally anticipated earlier in the current financial year, but due to the time taken between Concept and Preliminary Design, this has been pushed out to the next financial year.

For project budget number 1137, the full amount of $77,000 has been requested to be carried forward to 17/18 financial year. By holding off purchasing digital equipment until it is required, this will ensure the latest equipment is purchased; due to the rapid changing nature of digital technology.

City Networks Funding:

ID No.

Refer to Scope

(Item 3)

Description - City Networks

10 Year Plan Budgets

TOTAL

Carry forward requested from 16/17 to 17/18 FY’s. 

2015/16

2016/17

2017/18*

 

1291

3.9, 3.10

Library Roof and HVAC Replacement

 

667,000

546,000

1,213,000

$1,117,000

1306

3.9

Library HVAC Upgrade

 

 

103,000

103,000

 

 

 

 

 

 

Sub Total

1,316,000

 

 

6.   PROGRAMME AND NEXT STEPS

Indicative cashflow for the Library of the Future project against the current programme:

Budget ID

Aug 16

Sept 16

Oct 17

Nov 16

Dec 16

Jan 17

Feb 17

Mar 17

178, 202, 336, 1101, 1137, 1138, 1141

7,780

71,780

34,280

63,580

93,380

27,980

26,980

75,880

Forecast cumulative

7,780

79,560

113,840

177,420

270,800

298,780

325,760

401,640

 

Budget ID

April 17

May 17

June 17

July 17

Aug 17

Sept 17

Oct 17

Nov 17

178, 202, 336, 1101, 1137, 1138, 1141

56,780

73,980

12,780

7,780

40,580

258,494

479,408

700,322

Forecast cumulative

458,420

532,400

545,180

522,960

593,540

852,034

1,331,1442

2,031,764

 

 

 

Budget ID

Dec 17

Jan 18

Feb 18

Mar 18

April 18

178, 202, 336, 1101, 1137, 1138, 1141

700,322

700,322

700,322

449,528

662,742

Forecast cumulative

2,732,086

3,432,408

4,132,730

4,582,258

5,245,000

 

Key milestones are below:

·    Lodge resource consent – December 2016

·    Complete Developed Design – December 2016

·    Complete Detailed Design – March 2017

·    Lodge Building Consent – March 2017

·    Engage Main Contractor – July 2017

·    Completion – April 2018

 

7.   KEY RISKS

A risk register is in place and risks are actively monitored and mitigated.

 

Attachments

Nil

 

Debbie Duncan

General Manager - Libraries and Community Services

Ray Swadel

General Manager - City Networks

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Begging in the CBD - Update

DATE:                            25 November 2016

AUTHOR/S:                   Ian Littleworth, Manager - Community Engagement, Libraries and Community Services

 

 

RECOMMENDATION(S) TO Council

1.   That the report Begging in the CBD – Update be received

2.   That the plans for an educational campaign be presented to Council as part of the required reporting on this issue in the New Year.

 

 

 

1.         ISSUE

This report provides an update on progress of the 3 month trial with the MASH Trust to deliver targeted services supporting beggars in the CBD.

2.         BACKGROUND

The following recommendations to Council were passed at the 12 September 2016 Community Development Committee Meeting:

That Council approve a three month trial with the MASH Trust to deliver targeted services supporting beggars in the Central Business District.

That a review is undertaken at the two month stage of the MASH Trust trial and Officers report back to Council with the review findings and any future recommendations.

That Officers present plans for a 3 month educational campaign to Council at the next available opportunity.

The MASH Trust commenced their contract on the 24th of October 2016. The contract period is three months and is timed so that it will end after the busy Christmas/New Year period.

The contract requires that within 30 hours per week MASH Trust workers will deliver the following:

·    Undertake an initial audit of numbers and patterns of begging, and a needs assessment of individuals begging;

·    Coordinate and deliver service needs as identified through that audit;

·    Maintain ongoing monitoring of the CBD area and levels of begging through a regular presence in the CBD;

·    Ensure regular reporting is provided to the Council representative;

·    Complete an exit audit at the end of the contract.

Attached is the summary of the MASH Trust’s weekly reports from the trials to date.

As the timing of this Committee meeting is well before the 2 month review period outlined in the 12 September 2016 recommendations, MASH Trust will provide a verbal update of current progress. The recommended review report will now be presented in the New Year.

The third recommendation from the 12 September 2016 Committee meeting requires Council officers to present to Council a plan for an educational campaign. In consultation with the Safe City portfolio holders, it is now recommended that this plan be presented as part of New Year reporting. This will allow more time to use the learnings from the MASH Trust workers to better inform a more effective and targeted education campaign. 

3.         NEXT STEPS

The three month trial continues until 24 January 2017.

Council Officers will report back to Council in the New Year. This will include a proposed plan for an educational campaign.

 

 

Attachments

1.

MASH Trust Trail - summary of progress

 

 

 

Ian Littleworth

Manager - Community Engagement

 

 

 

 

 


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PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Safety Advisory Board - Request for formal endorsement

DATE:                            27 November 2016

AUTHOR/S:                   Debbie Duncan, General Manager - Libraries and Community Services, Libraries and Community Services

 

 

RECOMMENDATION(S) TO Council

1.   That the report Safety Advisory Board – Request for Formal Endorsement be received.

2.   That Council formally endorse the Safety Advisory Board and its continued focus on the retention of the Palmerston Norths International Safe Communities Safe City status.

3.   That Council agree that the Safety Advisory Board will be led by Palmerston North City Council and chaired by either the Mayor, or his nominated representative.

 

 

 

1.         ISSUE

This memorandum is to inform Palmerston North City Council of the Palmerston North Safety Advisory Board’s reviewed structure, function and priorities.

The primary focus of the Safety Advisory Board will be to ensure the responsibilities associated with the city’s retention of its World Health Organisation accreditation as a Safe City continue to be met.

The Safety Advisory Board will be led by Palmerston North City Council and chaired by either the Mayor or his nominated representative.

2.         BACKGROUND

The Palmerston North Safety Advisory Board was established in 2004. During the past 12 years senior leaders of the city’s key agencies have been working with Council to ensure Palmerston North is a safe city to live and work in.

Palmerston North was accredited the International Safe Communities Safe City status in 2014.  As this accreditation is promoted widely throughout the business, education and hospitality sectors, the Board will be seeking to gain reaccreditation on behalf of the City in 2019 when the current status expires.

Much of the progress made during the early years of the Board was achieved with the support of central Government funding. This is no longer available and in common with other Safe City’s within the country, the Board has needed to review its governance and operating structure to ensure it is able to be more responsive to community needs and meet its obligations as an accredited Safe City organisation.

The Safety Advisory Board is committed to continuing to work as an interagency governance group, providing leadership and direction; to ensure the responsibilities associated with the Safe Communities Safe City Accreditation are met on behalf of Palmerston North City.

Membership of the Palmerston North Safety Advisory Board includes: the Mayor (ex-officio member) and his representative (as the chair of the Safety Advisory Board), Manu Whenua (Rangitane Iwi) and senior representatives from Palmerston North City Council, New Zealand Police, MidCentral District Health Board, Accident Compensation Corporation,  Ministry of Social Development, Massey University, New Zealand Defence Force, and the Palmerston North SafeCity Trust.

The Board is a governance group and as there needs to be strong collaboration at an operational level to ensure cohesive project/programme development, delivery and reporting;  four workstreams are to be established to focus on the Safety Advisory Board’s priority areas: Emergency Preparedness; Alcohol and Drug Harm Reduction; Crime Prevention and Safety; and Injury Prevention. Membership of the workstreams will be representatives from those agencies, both Government and NGO’s currently working within these areas.

3.         NEXT STEPS

The Safety Advisory Board will implement its new Governance structure early in the New Year.

 

Attachments

Nil

 

Debbie Duncan

General Manager - Libraries and Community Services

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Appointment of Councillor to the Safety Advisory Board

DATE:                            28 November 2016

AUTHOR/S:                   Kyle Whitfield, Governance & Support Team Leader, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That the Mayor (Grant Smith), and two Councillors are appointed as a panel to recommend one Councillor to the Safety Advisory Board.

2.   That Councillors who wish to be considered for this role register their interest with the Governance and Support Team Leader by 16 December 2016. 

 

 

1.         ISSUE

Council needs to appoint a Councillor as members of the Safety Advisory Board.

2.         NEXT STEPS

Ask for expressions of interest from all Councillors and send responses to the panel who will then make recommendations to Council.

 

Attachments

Nil

 

Kyle Whitfield

Governance & Support Team Leader

 

 

 

 

 

 

 

 

 



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Committee Work Schedule

TO:                                Community Development Committee

MEETING DATE:           12 December 2016

TITLE:                            Committee Work Schedule

 

 

RECOMMENDATION(S) TO Community Development Committee

1.   That the Community Development Committee receive its Work Schedule dated December 2016.

 

 

Attachments

1.

Committee Work Schedule

 

    


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