160-16

Apologies

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.  That Council receive the apologies.

Clause 160.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

161-16

Confirmation of Minutes

Moved Tangi Utikere, seconded Leonie Hapeta.

RESOLVED

1.  That the minutes of the extraordinary meeting of 14 November 2016 Part I Public be confirmed as a true and correct record.

Clause 161.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

162-16

Winter Festival - Financial Delegated Authority

Memorandum, dated 12 December 2016 from the Manager - Community Engagement, Ian Littleworth.

Moved Rachel Bowen, seconded Duncan McCann.

RESOLVED

1.   That Council Officers be given financial delegated authority to spend funding of up to $50,000 received through grants and sponsorships for the 2017 Winter Festival. 

Clause 162.1 above was carried 14 votes to 1, the voting being as follows:

For:

Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Susan Baty.

163-16

Begging in the CBD - Extension of MASH Trust contract

Memorandum, dated 12 December 2016 from the Manager - Community Engagement, Ian Littleworth.

Moved Vaughan Dennison, seconded Lorna Johnson.

RESOLVED

1.   That the MASH Trust contract to deliver targeted services supporting beggars in the CBD be extended to 24 March 2017.

Clause 163.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

164-16

Governance Statement 2016/2019

Memorandum, dated 15 November 2016 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Rachel Bowen, seconded Vaughan Dennison.

RESOLVED

1.  That the Local Governance Statement, attached to the memorandum dated 15 November 2016, entitled “Governance Statement 2016/2019”, be approved and the Chief Executive be authorised to make amendments to the Local Governance Statement to keep it up to date and that the Deputy Mayor be approved to make minor amendments.

Clause 164.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

165-16

Re-establishment of the Manawatu District / Palmerston North City Joint Strategic Planning Committee

Memorandum, dated 30 November 2016 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Tangi Utikere, seconded Lorna Johnson.

RESOLVED

1.    That the Council re-establish the Manawatu District / Palmerston North City Joint Strategic Planning Committee, with terms of reference as outlined in the agreement to form the Manawatu District / Palmerston North City Joint Strategic Planning Committee dated 16 November 2016.

2.    That meetings of the Manawatu District / Palmerston North City Joint Strategic Planning Committee be held on the following dates:

-          22 February 2017

-          31 May 2017

-          23 August 2017

-         22 November 2017

Clause 165-16 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

166-16

Live Streaming of Council/Committee Meetings

Memorandum, dated 30 November 2016 from the Governance & Support Team Leader, Kyle Whitfield and the Legal Counsel, John Annabell.

In discussion Elected Members noted that the proposal had not investigated all options including free livestreaming and requested this be completed prior to any decisions or trials taking place.

Moved Duncan McCann, seconded Lorna Johnson.

RESOLVED

1.   That the Chief Executive be instructed to explore streaming all Council and Committee meetings using free social media options as an alternative to web based live streaming and reports back.

Clause 166.1 above was carried 8 votes to 7, the voting being as follows:

For:

Councillors Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann and Bruno Petrenas.

Against:

Councillors Brent Barrett, Susan Baty, Gabrielle Bundy-Cooke, Jim Jefferies, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

167-16

Amendment to the Annual Meeting Calendar 2017

Memorandum, dated 1 December 2016 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.   That the Community Development Committee, Sport and Recreation Committee and the Arts, Culture and Heritage Committees  were to now start at 9:00am instead of 1:00pm on their respective meeting dates.

2.   That the amended Palmerston North City Council Annual Meeting Calendar 2017 as attached to the report dated 1 December 2016, entitled “Amendment to the Annual Meeting Calendar 2017”  be adopted.

Clause 167-16 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

168-16

Conference Opportunity - University of Otago, Wellington Summer School  - Active Transport/Green Space

Memorandum, dated 9 December 2016 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Rachel Bowen, seconded Aleisha Rutherford.

RESOLVED

1.       That up to four Elected Members be invited to attend, with expenses paid, to the Green Spaces in the Resilient City  Course on Thursday 16 February 2017.

2.       That up to four Elected Members be invited to attend, with expenses paid, to the Signposting the routes to active transport course on Friday 17 February 2017.

3.       That registrations of interest be invited from Elected Members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 22 December 2016.

Clause 168-16 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

169-16

Planning and Strategy Committee Part I Public - 21 November 2016

Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.

Moved Duncan McCann, seconded Aleisha Rutherford.

RESOLVED

1.  That the Committee’s recommendations be adopted.

Clause 169.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

170-16

Finance and Performance Committee Part I Public - 28 November 2016

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

1.  That the Committee’s recommendations be adopted.

Clause 170.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

171-16

Audit and Risk Committee Part I Public - 28 November 2016

Consideration was given to Audit and Risk Committee recommendations as appended to these minutes.

Moved Vaughan Dennison, seconded Bruno Petrenas.

RESOLVED

1.  That the Committee’s recommendations be adopted.

Clause 171.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

172-16

Economic Development Committee Part I Public - 5 December 2016

Consideration was given to Economic Development Committee recommendations as appended to these minutes.

Moved Adrian Broad, seconded Leonie Hapeta.

RESOLVED

1.  That the Committee’s recommendations be adopted.

Clause 172.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

173-16

Sport and Recreation Committee Part I Public - 5 December 2016

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

Moved Leonie Hapeta, seconded Duncan McCann.

RESOLVED

1.  That the Committee’s recommendations be adopted.

Clause 173.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

174-16

Arts, Culture and Heritage Committee Part I Public - 12 December 2016

Consideration was given to Arts, Culture and Heritage Committee recommendations as appended to these minutes.

Moved Rachel Bowen, seconded Jim Jefferies.

RESOLVED

1.  That the Committee’s recommendations be adopted.

Clause 174.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

175-16

Community Development Committee Part I Public - 12 December 2016

Consideration was given to Community Development Committee recommendations as appended to these minutes.

Moved Aleisha Rutherford, seconded Rachel Bowen.

RESOLVED

1.  That clause 60.3 of the Committee’s recommendations be adopted.

Clause 175.1 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillor Vaughan Dennison declared a conflict of interest and withdrew from discussion and voting on clause 173.1 above.

Moved Aleisha Rutherford, seconded Rachel Bowen.

2.  That clause 61-16 of the Committee’s recommendations be adopted.

Clause 175.2 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillor Vaughan Dennison declared a conflict of interest and withdrew from discussion and voting on clause 173.2 above.

Moved Aleisha Rutherford, seconded Rachel Bowen.

3.  That clause 62.2(e) of the Committee’s recommendations be adopted.

Clause 175.3 above was carried 14 votes to 1, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Lew Findlay QSM.

Moved Aleisha Rutherford, seconded Rachel Bowen.

4.  That the balance of the Committee’s recommendations be adopted.

Clause 175.4 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

176-16

Recommendation to Exclude Public

Moved Tangi Utikere, seconded Rachel Bowen.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Jason Pilkington because of his knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to his respective report.

Clause 176.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

177-16

Exclusion of Public

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.  That Rob Green and John Schwass be permitted to remain after the public      has been excluded for the item relating to Renewal of Annual Road      Maintenance Contract.

Clause 177.1 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Moved Tangi Utikere, seconded Aleisha Rutherford.

2.  That the public be excluded from the items relating to “Renewal of Annual Road Maintenance Contract”, the “Presentation of the Part II Confidential Economic Development Committee Recommendations from its 5 December 2016 Meeting”  and the “Chief Executive Recruitment Process 2017”.

Clause 177.2 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

74-16

Wastewater BPO Project Review - Project Steering Group Establishment

Report, dated 3 November 2016, from the Special Projects Manager, Phil Walker and the Water & Waste Services Manager, Robert van Bentum.

The COMMITTEE RECOMMENDS

1.     That Council approve the establishment of the Project Steering Group for the Wastewater BPO review project as outlined in the report dated 3 November 2016 and entitled `Wastewater BPO Project Review - Project Steering Group Establishment.’

2.     That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given approval to make minor amendments to the terms of reference.

75-16

Review of Palmerston North Water Supply Security Post Havelock North Contamination

Report, dated 3 October 2016, from the Water & Waste Services Manager, Robert van Bentum and the Water Asset Engineer, Dora Luo.

The COMMITTEE RECOMMENDS

1.   That Council support implementation of Actions 1, 2, 3, 4, 9, 10 and 13, of the report to further mitigate and reduce water safety and security risks in relation to Palmerston North City Council owned, operated and managed water supply schemes, on the basis and to the extent that they can be funded by reprioritising existing operational budgets.

2.   That Council approve implementation of Actions 6, 7, 11 and 12, of the report to further mitigate and reduce water safety and security risks, at a cost of $234,500 to be funded from the surplus in Capital New Programme 610 / 929 as recommended to the 14^th November 2016 Council meeting under the Part 2 report entitled “Tender Award – Contract 3416”.

3.   That Council defer a decision on implementation of Actions 5, 8 and 14, of the report to further mitigate and reduce water safety and security risks, which require additional renewal funding of $246,000, until Officers have reported back in early 2017 confirming any surplus or deferred renewal funding which might be utilised.

4.   That programs 610 and 929 be reduced by $234,500 and a new program called `water safety and security mitigation’ be implemented.

93-16

Quarterly Performance and Finance Report - Period Ending 30 September 2016

Memorandum, dated 11 November 2016 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.

The COMMITTEE RECOMMENDS

1.        That the Committee receive the September 2016 Quarterly Performance and Financial Report and note:

a.      the October 2016 financial performance and September 2016 operating performance.

b.      the October 2016 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year. .

2.    That the Chief Executive be instructed to provide a report to the next Finance and Performance Committee meeting with a breakdown of all electricity costs of the past two years and where the costs have been apportioned.

29-16

Management Agreed Audit Corrective Actions - Timeline Missed

Memorandum, dated 28 October 2016, from the Senior Internal Auditor, Vivian Watene.

The COMMITTEE RECOMMENDS

1.   That the Committee receive the Memorandum dated 28 October 2016 entitled ‘Management Agreed Audit Corrective Actions – Timeline Missed’ for information.

2.   That the Chief Executive be instructed to report a Business Continuity Plan Status Report to the next Audit and Risk Committee meeting in February 2017.

9-16

Palmerston North City Council Support to the Kaikoura District Council

Memorandum, dated 5 December 2016 from the Mayor, Grant Smith.

The COMMITTEE RECOMMENDS

1.   That Palmerston North City Council support the Kaikoura District Council. That we write to Mayor Gray and offer a $25,000 support package towards Earthquake damage and repairs.

26-16

Sport Manawatu 12 Month Report - 1 July 2015 to 30 June 2016

Report, dated 9 November 2016 from the Senior Property & Parks Planner, Aaron Phillips.

The COMMITTEE RECOMMENDS

1.   That the Council receives Sport Manawatu’s 12 month report for the period 1 July 2015 to 30 June 2016.

28-16

Swimming Pool Management of Lane Space and Opening Hours

Report, dated 24 November 2016 from the Temporary Employee, Rob Bellad-Ellis.

The COMMITTEE RECOMMENDS

1.  That Officers investigate options with other Pool owners with a view to either the PNCC or private users obtaining the use of additional lane space at peak times as described in Option 2 of the Report dated 24 November 2016 and entitled “Swimming Pool Management of Lane Space and Opening Hours”.

2.  That the Chief Executive be instructed to investigate options to      increase capacity within Council’s existing facilities including costings and      potential cost recovery and be brought back to Committee by March 2017.  

29-16

Dittmer and Victoria Esplanade Reserves Powerco Easements

Report, dated 1 November 2016 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.   That Council resolves to grant an easement to Powerco for the installation of electrical cables from the proposed new cycle/pedestrian bridge at the Dittmer Reserve (legally described as Sec 1701 Town of Palmerston North Gazette Notice 593626) as shown in Attachment 2 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

2.   That Council exercise the delegated authority of the Minister of Conservation to grant an easement to Powerco for the installation of electrical cables from the proposed new bridge at the Dittmer Reserve as shown in Attachment 2 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

3.   That Council resolves to grant an easement to Powerco for the installation of electrical cables at Victoria Esplanade along the southern side of the boundary to Park Road (legally described as Sec 1536 Town of Palmerston North) as shown in Attachment 3 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

4.   That Council exercise the delegated authority of the Minister of Conservation to grant an easement to Powerco for the installation of electrical cables at Victoria Esplanade along the southern side of the boundary to Park Road as shown in Attachment 3 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

5.   That Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting an easement over Dittmer Reserve and an easement over the Victoria Esplanade for the installation of carrier pipes for electrical services. 

6.   That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification for the granting of easements over Dittmer Reserve and an easement over the Victoria Esplanade for the installation of carrier pipes for electrical services.

30-16

2017 Winter Festival

Memorandum, dated 21 November 2016 from the Manager - Community Engagement, Ian Littleworth.

The COMMITTEE RESOLVED

1.   That the Memorandum, dated 21 November 2016, and entitled “2017 Winter Festival”, be received.

1-16

Deputation - Public Sculpture Trust

The COMMITTEE RECOMMENDS

1.  That the Arts, Culture and Heritage Committee receive the deputation for information.

2.  That the Chief Executive be instructed to provide a report to the Arts, Culture and Heritage Committee on the Asset Management of Public Art (Excluding Te Manawa collections) so that due regard can be given to maintenance and conservation and a register is created.

4-16

2019 Military Tattoo

Memorandum, dated 25 November 2016 from the Manager - Community Engagement, Ian Littleworth.

The COMMITTEE RECOMMENDS

1.   That the report dated 25 November 2016 entitled `2019 Military Tattoo’ be received.

2.   That Council consider bringing forward the LTP funding for consideration in the 2017/18 Annual Plan and that consideration be given to seek external funding towards the event.

5-16

CCOs Annual Report

Report, dated 31 October 2016 from the Community Groups Advisor, Pascal Francois, the Financial Accountant, Keith Allan and the Community Liaison Team Leader, Peter Grey.

The COMMITTEE RECOMMENDS

1.   That the 2015-2016 Annual Reports submitted by Caccia Birch Trust Board, Te Manawa Museums Trust Board and Globe Theatre Trust board be received; and

2.   That the Council notes the performance achieved by each of the Council Controlled Organisations; and

3.   That the Council thank Board members, staff and volunteers for their contributions and commitment shown during the 2015-2016 year.

4.  That the Chief Executive be instructed to consider further discussion with the Council Controlled Organisation’s regarding joint marketing opportunities and this be reported back to the next Committee meeting in February 2017 for consideration.

5. That the Chief Executive be instructed to explore options on how Palmerston North City Council can further support the work of Caccia Birch to achieve its objectives and KPI’s and report back to the Committee in June 2017.

6.   That the 2015-2016 Annual Reports submitted by The Regent Theatre Trust board be received; and

7.   That the Council notes the performance achieved by The Regent Theatre Trust Board; and

8.   That the Council thank Board members, staff and volunteers for their contributions and commitment shown during the 2015-2016 year.

60-16

Safety Advisory Board - Request for formal endorsement

Memorandum, dated 27 November 2016 from the General Manager - Libraries and Community Services, Debbie Duncan.

The COMMITTEE RECOMMENDS

1.   That the report Safety Advisory Board – Request for Formal Endorsement be received.

2.   That Council formally endorse the Safety Advisory Board and its continued focus on the retention of the Palmerston Norths International Safe Communities Safe City status.

3.   That Council agree that the Safety Advisory Board will be led by Palmerston North City Council and chaired by either the Mayor, or his nominated representative if so desired by the Safety Advisory Board.

61-16

Appointment of Councillor to the Safety Advisory Board

Memorandum, dated 28 November 2016 from the Governance & Support Team Leader, Kyle Whitfield.

The COMMITTEE RECOMMENDS

1.   That Council appoint the Portfolio holder for Safe City as the Council Representative on the Safety Advisory Board.

62-16

Notice of Motion - Social Housing Strategy and

Social Housing Strategy - Supplementary information

Memorandum, dated 30 November 2016 from the General Manager - Libraries and Community Services, Debbie Duncan.

The COMMITTEE RECOMMENDS

1.  That the report, dated 22 October 2015 and entitled “Social Housing Strategy Options for Delivery”, by Julie Macdonald be lifted off the table.

2.  That the Social Housing Strategy be reviewed to:

a. Set rents up to market value dependent on tenants              ability to pay;

b. Apply changes to rentals to new tenants only;

c.  Benchmark to the government standard for rental housing as described in the Residential Tenancies Act, instead of the Otago Medical School Warrant of Fitness Programme;

d.  Undertake the phasing out of bedsits over a longer time period to enable priority to be placed on increasing new housing;

e.  Deliver social housing in a financially sustainable manner with a view to achieving cost neutrality.

3.     That the Chief Executive be instructed to report on the implications of the proposed new direction for Social Housing as directed by the Council before the Strategy is re-drafted by June 2017.

4.     That the Chief Executive be instructed to investigate a mixed-model of delivery that retains social housing under Council control together with partnerships with other agencies/investors to increase Council’s social housing stock, and report back to Council as a matter of urgency.

5.  That Council approve the expenditure of $22,000 to complete an initial scoping exercise to progress a mixed model for Delivery of Social Housing.

63-16

Elected Member Community Engagement Calendar

The COMMITTEE RECOMMENDS

1.         That the Chief Executive develop an elected member community engagement calendar to ensure that the ‘Lets Talk’ annual KPI’s are met.