Palmerston North City Council

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 March 2017, commencing at 9.00am

Members Present:	Councillor Aleisha Rutherford (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
Apologies:	The Mayor (Grant Smith) (early departure) and Councillors Susan Baty and Duncan McCann (early departure).

The Mayor (Grant Smith) left the during the adjournment.  He entered the meeting again at 11.31am during  consideration of clause 3.  He was not present for clause 2.

Councillor Duncan McCann during the adjournment.  He entered the meeting again at 11.38am during  consideration of clause 3.  He was not present for clause 2.

1-17	Apologies
	Moved Aleisha Rutherford, seconded Vaughan Dennison. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

The meeting adjourned at 9.01am

The meeting resumed at 10.20am

When the meeting resumed The Mayor (Grant Smith) and Councillor Duncan McCann were not present.

2-17

Deputation - Environment Network Manawatu Representing Environment Network Manawatu (ENM) Ms Heike Schiele, Ms Sally Pearce and Mr Alastair Cole made a deputation outlining the role of the organisation. The organisation was formed in 2000 by environment groups with the aim of improving communication, co-ordination and co-operation.  ENM has 50 member groups and three part time staff.  The organisation is governed by eight dedicated Board members.  There had been a 40% increase in membership in the last 12 months which showed the number of people wanting to work in the environment area. One of the emerging opportunities for ENM is the prospect of a Manawatu River Ecology Park, connecting communities along the Manawatu River from the Source to the Sea.

Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive the deputation for information.

3-17	Deputation - Palmerston North Methodist Goodwill Ltd Representing Palmerston North Methodist Goodwill Ltd, Mr Lyal Brenton  made a deputation highlighting the issue of rubbish being dumped at Charity Shops. Methodist Goodwill have five collection bins in the city that are cleared on a daily basis but not all that goes in the bins can be donated.  On average seven skip bins per month are filled up at a cost of $700 per month. A lot of bigger items such as lounge suites, televisions and beds. that were not suitable for use, had to be taken to the refuse transfer station, paying public rates adding up to in excess of $10,000 per year.  Council was providing assistance with CCTV cameras, however no-one reviewed the footage. As the premises were classed as a second-hand shop they were responsible for the removal of rubbish outside their shop and bins, however if items were dumped at a shop next door the Council dealt with the rubbish. Elected members agreed that fly tipping was a concern for the city and requested a report from officers regarding options to deal with the issue for charity shops and also the city as a whole.
The meeting adjourned at 11.13am The meeting resumed at 11.31am The Mayor (Grant Smith) entered the meeting at 11.31am Duncan McCann entered the meeting at 11.38am
	Moved Aleisha Rutherford, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1. That the Community Development Committee receive the deputation for information. 2. That the Chief Executive be instructed to report back to the April 2017 Finance and Performance Committee meeting on the issue of illegal dumping at or around charity collection points and options to address this, including the costs of an amnesty of some form.

4-17

Deputation - Palmerston North Community Services Council Representing Palmerston North Community Services Council, Ms Michelle Thompson and Mr Fraser Greig  made a presenting the Community Manawatu report that was completed by Teri Ross. The desire for Community Manawatu was unanimous from those that had taken part in the research project and the need to highlight and “get right” the relationship with mana whenua and multicultural communities was imperative. Whilst some communities may feel overlooked, given that the report was limited in scope, the steering group will investigate Department Internal Affairs community research funding for a phase two independent exploration focusing on the collective communities prioritisation of the collated ideas to date and the feasibility of a new organisation to tackle. The project has acquired great momentum, with widespread support across the sector, Councils and Government departments.  As subsequent activities will have implications on the Long Term Plan proposals bearing in mind a Regional Community Development Agency is coming.

Moved Leonie Hapeta, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive the deputation for information.

5-17

Deputation - Future Leaders Representing Future Leaders, Messrs Thomas Maharaj (Business Development Manager, Jonathan Brandon (Supporter), Stanley Fraser (supporter) and Miss  Taryn Hudepohl (participant) made a deputation presenting the Future Leaders programme. The programme highlighted the need for young people to be empowered to have a say in their community.  It also taught the participants how to manage failure, teamwork and how to deal with change. Approximately 900 young people attended the Festival for the Future conference in Auckland which all had found to be an amazing experience that enabled them to hear from inspiring speakers and connect with other young people.  The 2017 event was scheduled to be held 4-6 August and was open to anyone to attend. It was highlighted that the Festival for the Future event created many opportunities, consideration of how to support the Future Leaders once they returned needed to be investigated.

Moved Aleisha Rutherford, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive the deputation for information.

6-17

Deputation - Volunteer Resource Centre Representing Volunteer Resource Centre, Ms Norelle Ward made a deputation outlining the role of the organisation. The organisation works similarly to a recruitment agency, but for volunteers and not for profit organisations.  In the past 18 months the service had seen a significant increase, with the biggest group of volunteers being in the 20-29 age range. Volunteer Resource Centre offers support to its volunteers including assisting migrant volunteers with any language issues.  The organisation attends many events, Sort It Expo, Festival of Cultures, Esplanade to promote itself and has articles in the free newspapers. Nominations were now open for the 4^th Annual Recognition Event with closing date being 7 April 2017.

Moved Aleisha Rutherford, seconded Lorna Johnson. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive the deputation for information.

7-17	Confirmation of Minutes
	Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.  That the minutes of the Community Development Committee meeting of 12 December 2016 Part I Public be confirmed as a true and correct record.

8-17	Class 4 Gambling Venues Policy and Racing Board Venue Policy Reviews - Deliberations on Submissions Memorandum, dated 16 February 2017 from the Policy Analyst, Peter Ridge. In discussion elected members suggested that more consideration be given to those venues that may be affected by events out of their control, such as fire and earthquake.  It was noted that if a sinking lid policy was to be applied  further consultation would be required.
	Moved Leonie Hapeta, seconded Rachel Bowen. The COMMITTEE RECOMMENDS 1.   That the Council adopts the Palmerston North Class 4 Gambling Venue Policy 2017, as shown in Appendix 1 to this report, to come into effect on 28 March 2017, replacing the Palmerston North Class 4 Gambling Venue Policy 2012 on the same date. 2.   That the Council adopts the Palmerston North Racing Board Venue Policy 2017, as shown in Appendix 2 to this report, to come into effect on 28 March 2017, replacing the Palmerston North Racing Board Venue Policy 2012 on the same date. 3.   That the Chairperson and Deputy Chairperson of the Community Development Committee be given delegated authority to approve minor amendments to the Palmerston North Class 4 Gambling Venue Policy 2017 and Racing Board Venue Policy 2017 prior to publication.
	Moved Cr Jim Jefferies, seconded Cr Leonie Hapeta. 4.  That a clause be inserted to allow relocation of a venue where the reason for the relocation is beyond the control of the venue (for example fire or earthquake.

9-17	Begging in the CBD Report, dated 3 March 2017 from the Manager - Community Engagement, Ian Littleworth. In discussion Elected Members noted that whilst the MASH Trust trial had been successful in helping those that required or wanted assistance, however there remained a group on individuals that continued to beg and believed that the development of a Begging Bylaw would provide more power to deal with the issue.
Amended by Council on 27 March 2017 Clause 33.1
	Moved Aleisha Rutherford, seconded Lorna Johnson. The COMMITTEE RECOMMENDS 1.   That the report Begging in the CBD be received. 2.   That Council does not extend the MASH Trust contract to provide targeted services supporting the social needs of beggars in the CBD.
	Moved Leonie Hapeta, seconded Adrian Broad. 3. That Council carry out option 5 outlined in the report dated 3 March 2017, entitled “Begging in the CBD”, Development of a Begging Bylaw.
	Moved Aleisha Rutherford, seconded Lorna Johnson. 4. That the Council decision at its  September 2016 meeting, adopting  recommendation 44.3 of the September 2016 Community Development meeting (That Officers present plans for a 3 month educational campaign to Council at the next available opportunity), be revoked.
	Moved Rachel Bowen, seconded Lorna Johnson. 5. That the Chief Executive be instructed to trial option 4, Place Activation options, as outlined in the report dated 3 March 2017, entitled “Begging in the CBD”,  within existing budgets and report back by June 2017. NOTE:  Councillor Tangi Utikere abstained from voting on clauses 71.2 to 71.5 inclusive.
	At the September 2016 Community Development Meeting the Committee recommended that an educational campaign be trialled to see what impact it would have on reducing beggars.  Since that time further information had been received related to previous campaigns, such as the Give Wisely, and the limited impact it had on reducing the number of beggars. The Committee has therefore agreed that an educational campaign would have little effect on the begging issue and therefore is recommending that Recommendation 44.3 of the Community Development’s September 2016 meeting be revoked.  This procedure is permitted under standing order 3.9.18.

10-17

Conference Opportunity - NZPI Conference April 2017. Memorandum, dated 6 March 2017 from the Committee Administrator, Rachel Corser.

Moved Tangi Utikere, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.         That the Committee approve the attendance of up to three elected members to attend, with expenses paid, to the NZPI Conference 2017 being held in Wellington on Tuesday 4 April to Friday 7 April 2017. 2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Rachel Corser, by 12 noon Friday 17 March 2017.

11-17	Committee Work Schedule - March 2017 Work Schedule dated March 2017.
	Moved Aleisha Rutherford, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive its Work Schedule dated March 2017.

The meeting finished at 3.49pm

Confirmed 12 June 2017

Deputy Chairperson