Palmerston North City Council

 

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 06 March 2017, commencing at 9.01am

Members

Present:

The Mayor (Grant Smith in the Chair) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillor Susan Baty.

 

18-17

Apologies

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council receive the apologies.

 

Clause 18.17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

   

The meeting adjourned 9.01am

The meeting resumed 4.36pm

 

19-17

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.         That the minutes of the ordinary meeting of 27 February 2017 Part I Public be confirmed as a true and correct record.

 

Clause 19.1 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

2.                  That the minutes of the ordinary meeting of 27 February 2017 Part II Confidential be confirmed as a true and correct record.

 

Clause 19.2 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Abstained:

Councillor Leonie Hapeta.

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

3.                 That the minutes of the ordinary meeting of 19 December 2016 Part II B Confidential be confirmed as a true and correct record.

 

Clause 19.3 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

 

Reports

20-17

Annual Budget (Plan) 2017/18 (Year Three of the 10 Year Plan 2015-25) Adopting of Supporting Information and Consultation Document

Memorandum, dated 27 February 2017 from the Planning & Reporting Co-ordinator, Tracey Styles.

Council discussed the need for the Mayor and Deputy Mayor to be able to make minor amendments to the Consultation Document before printing if the need required and that page three of the document needing an additional sentence around how the Councils vision and goals are going to be reviewed along with the Long Term Plan.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.             That the updated version of the Consultation Document be received.

 

 

Clause 20.1 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

2.       That the Mayor and Deputy Mayor can make minor changes to the Annual Budget (Plan) Consultation Document.

 

Clause 20.2 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Jim Jefferies, seconded Leonie Hapeta.

RESOLVED

3.                That “Council is undertaking a review of its vision and goals and this review will be the subject of public consultation in 2018 Long Term Plan” be inserted on page 3 of the Annual Budget (Plan) Consultation Document.

 

Clause 20.3 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

  

Recommendations from Committee Meetings

21-17

Committee of Council Part I Public - 20 February 2017

Consideration was given to Committee of Council recommendations as appended to these minutes.

 

Moved Tangi Utikere, seconded Adrian Broad.

RESOLVED

1.       That the Committee’s recommendations be adopted.

 

Clause 21.1 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

2.    That clause 1b now state: “The adoption of the Consultation Document for the 2017/18 Annual Budget (Plan) as amended at Council on the 6 March 2017.

 

Clause 21.2 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

      

The meeting finished at 5.06pm

 

Confirmed 27 March 2017

 

 

 

Mayor

 

 

 


Council - Part I                                                                                                                                       06 March 2017

Recommendations from Committee

TO:                                Council

MEETING DATE:           6 March 2017

TITLE:                            Presentation of the Part I Public Committee of Council Recommendations from its 20 February 2017 Meeting

 

 

Set out below are the recommendations only from the Committee of Council meeting Part I Public held on 20 February 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

2-17

Annual Budget (Plan) 2017/18 (Year three of the 10 Year Plan 2015-25) - Adopting Supporting Information and the Consultation Document

Memorandum, dated 14 February 2017 from the Chief Executive, Paddy Clifford.

The COMMITTEE RECOMMENDS

1.    That the Committee approve and recommend to the 6 March Council meeting:

 

a.    The following be adopted as supporting information that has been relied upon to prepare the Consultation Document for the 2017/18 Annual Budget (Plan):

·      Financial overview and forecast financial statements

·      Annual Budget (Plan) Disclosure Statement

·      Groups of Activities information, including financial forecasts and programme schedules

·      Significant forecasting assumptions

·      Descriptions of the proposed rating system, rates and funding impact statements

·      Descriptions of proposed levels of service for Council activities and performance measures

            b.         The adoption of the Consultation Document for the 2017/18             Annual Budget (Plan) as amended at Council on the 6 March                      2017.

 

c.    That, under the Council’s Significance and Engagement Policy, decisions in accordance with the recommendations are considered to be not significant.

 

 

Attachments

Nil