Palmerston North City Council
Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 27 March 2017, commencing at 9.00am
Present: |
The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
Apologies: |
Councillor Jim Jefferies. |
Councillor Rachel Bowen left the meeting at 9.19am during consideration of clause 26. She entered the meeting again at 9.39am during consideration of clause 27. She was not present for clause 26.
Apologies |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED |
Confirmation of Minutes |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the minutes of the ordinary meeting of 6 March 2017 Part I Public be confirmed as a true and correct record. |
Reports
Recommendations from Committee Meetings
Exclusion of Public
35-17 |
Recommendation to Exclude Public |
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Moved Grant Smith, seconded Aleisha Rutherford. RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. Water and Waste Services Manager (Robert van Bentum) and Special Projects Manager (Phil Walker) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officers will be present at the meeting only for the item that relates to their respective report.
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The public part of the meeting finished at 10.47am
Confirmed 24 April 2017
Mayor
Council - Part I 27 March 2017
Recommendations from Committee
TO: Council
MEETING DATE: 27 March 2017
TITLE: Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 6 March 2017 Meeting
Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 6 March 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
11-17 |
Amendment to the Signs and Use of Public Places Bylaw Administration Manual Memorandum, dated 13 February 2017 from the Policy Analyst, Peter Ridge. |
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The COMMITTEE RECOMMENDS 1. That the Council determines that no consultation is necessary because the proposed changes are very minor and do not significantly affect any particular group of stakeholders. 2. That the Council amend the Palmerston North Signs and Use of Public Places Bylaw 2015 Administration Manual as shown in appendix 1 of the memorandum entitled `Amendment to the Signs and Use of Public Places Bylaw Administration Manual’ dated 13 February 2017 by tracked changes, to come into effect on 3 April 2017. |
12-17 |
LGNZ Metro Sector Remit Proposals Memorandum, dated 13 February 2017 from the Strategy & Policy Manager, Julie Macdonald. |
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The COMMITTEE RECOMMENDS 1. That the Council supports the following remit proposal at the LGNZ metro sector meeting: “That LGNZ advocates to central government to provide co-ordination and policy requirements for local authorities to enable them to assist New Zealand meeting its commitment under the Paris Agreement.” |
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2. That the Council supports the following remit proposal at the LGNZ metro sector meeting: “That LGNZ advocates to central government to amend the Litter Act 1979 to enable local authorities to legally issue infringement notices where there is evidence of an offence.” |
13-17 |
City Centre Streetscape Plan Bus & Parking Trials Memorandum, dated 20 February 2017 from the City Planning Manager, David Murphy and the Roading Manager, Jon Schwass. The COMMITTEE RECOMMENDS 1. That resolutions 80.5 and 80.6 made by the Council at its meeting held on 27 June 2016 and which adopted recommendations 42.10(d) and 42.10(e) made by the Planning and Policy Committee at its meeting held on 20 June 2016 and which related to bus and parking trials associated with the City Centre Streetscape Plan be revoked.
2. That the 90º parking arrangement contained within the City Centre Streetscape Plan be assessed via a traffic safety audit using a multi-disciplinary team.
3. That the results of the safety audit are brought back to the Planning and Strategy Committee before a decision is made to proceed with a trial or not. |
NOTE:
As stated in the memorandum entitled `City Centre Streetscape Plan Bus and Parking Trials’ dated 20 February 2017, officers encountered difficulties in delivering resolutions 80.5 and 80.6 made by Council on 27 June 2016 and therefore recommended that these be revoked. With respect to resolution 42.10(d) – Bus Route Trial it was noted that there is little opportunity under current service contracts and schedules to make alterations to bus routes without incurring financial penalties or putting service reliability at risk on some routes. With respect to resolution 42.10(e) – Parking Trial, undertaking a trial between Main Street and Church Street on the eastern side of The Square would have prolonged the period of uncertainty and disturbance for retailers directly adjacent to this section of road.
The Committee has agreed with the officer’s recommendation and now recommends that the resolutions referred to above be revoked. This procedure is permitted under standing order 3.9.18. For further information, refer to the memorandum above.
14-17 |
Pedestrian Facilities and Safety (NZTA) - March 2017 Memorandum, dated 20 February 2017 from the Senior Transportation Engineer, Glenn Connelly. |
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The COMMITTEE RECOMMENDS 1. That the Committee note the progress and actions regarding pedestrian safety and crossing facilities on State Highways in Palmerston North to be formally raised with the New Zealand Transport Agency, in particular on: · State Highway 3 between Roberts Line and Stoney Creek Road · State Highway 3 on Princess Street fronting UCOL · State Highway 57 on Aokautere Drive fronting the Summerhill Shopping Centre |
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2. That the Chief Executive be instructed to further investigate a signalised crossing at the pedestrian refuge in Princess Street between King and Queen Street. |
Council - Part I 27 March 2017
Recommendations from Committee
TO: Council
MEETING DATE: 27 March 2017
TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 6 March 2017 Meeting
Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 6 March 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
7-17 |
Options for the Palmerston North City Council to obtain additional Lane Space at peak times at either Council-owned or other Pool facilities Report, dated 14 February 2017 from the Leisure Asset Officer, Rob Bellad-Ellis. The COMMITTEE RECOMMENDS 1. That the Chief Executive be instructed to enter into negotiations with the Ashhurst School Board of Trustees to extend the existing contracted hours for public use during the winter months when the Lido Aquatic Centre outdoor pool is closed, subject to reaching agreement with swimming clubs willing to relocate their activities from the Lido Pool to the Ashhurst School Pool. 2. That the Chief Executive be instructed to investigate opportunities to partner with the Community to deliver new swimming pool facilities for the Long Term Plan. |
9-17 |
Palmerston North City Dog Park Report, dated 1 November 2016 from the Leisure Assets Planner, Jason Pilkington. The COMMITTEE RECOMMENDS 1. That Council endorse Waitoetoe Park as the preferred site for a Palmerston North Dog Park. 2. That the specific site location and details of the dog park be determined within the wider context of preparing and adopting the Waitoetoe Park Reserve Development Plan. 3. That Council note that a draft Waitoetoe Park Reserve Development Plan would be brought to Council by June 2017. |
10-17 |
Clearview Park Proposed Land Exchange Report, dated 16 February 2017 from the Leisure Assets Planner, Jason Pilkington. The COMMITTEE RECOMMENDS 1. That the Chief Executive Officer be instructed to consult with the public on the proposed land exchange of 1340 square metres of land at Clearview Park (Lot 1 DP 69185, 187 189 & 67876) for 2218 square metres of land owned by Fair Investments Ltd. (Lot 146 DP 372992) as described in the report dated 16 February 2017 and entitled “Clearview Park Proposed Land Exchange”. |
Council - Part I 27 March 2017
Recommendations from Committee
TO: Council
MEETING DATE: 27 March 2017
TITLE: Presentation of the Part I Public Community Development Committee Recommendations from its 13 March 2017 Meeting
Set out below are the recommendations only from the Community Development Committee meeting Part I Public held on 13 March 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
8-17 |
Class 4 Gambling Venues Policy and Racing Board Venue Policy Reviews - Deliberations on Submissions Memorandum, dated 16 February 2017 from the Policy Analyst, Peter Ridge. The COMMITTEE RECOMMENDS 1. That the Council adopts the Palmerston North Class 4 Gambling Venue Policy 2017, as shown in Appendix 1 to this report, to come into effect on 28 March 2017, replacing the Palmerston North Class 4 Gambling Venue Policy 2012 on the same date. 2. That the Council adopts the Palmerston North Racing Board Venue Policy 2017, as shown in Appendix 2 to this report, to come into effect on 28 March 2017, replacing the Palmerston North Racing Board Venue Policy 2012 on the same date. 3. That the Chairperson and Deputy Chairperson of the Community Development Committee be given delegated authority to approve minor amendments to the Palmerston North Class 4 Gambling Venue Policy 2017 and Racing Board Venue Policy 2017 prior to publication. 4. That a clause be inserted to allow relocation of a venue where the reason for the relocation is beyond the control of the venue (for example fire or earthquake. |
9-17 |
Begging in the CBD Report, dated 3 March 2017 from the Manager - Community Engagement, Ian Littleworth. The COMMITTEE RECOMMENDS 1. That the report Begging in the CBD be received. 2. That Council does not extend the MASH Trust contract to provide targeted services supporting the social needs of beggars in the CBD. 3. That Council carry out option 5 outlined in the report dated 3 March 2017, entitled “Begging in the CBD”, Development of a Begging Bylaw. 4. That the Council decision at its September 2016 meeting, adopting recommendation 44.3 of the September 2016 Community Development meeting (That Officers present plans for a 3 month educational campaign to Council at the next available opportunity), be revoked. 5. That the Chief Executive be instructed to trial option 4, Place Activation options, as outlined in the report dated 3 March 2017, entitled “Begging in the CBD”, within existing budgets and report back by June 2017. NOTE: Councillor Tangi Utikere abstained from voting on clauses 71.2 to 71.5 inclusive. At the September 2016 Community Development Meeting the Committee recommended that an educational campaign be trialled to see what impact it would have on reducing beggars. Since that time further information had been received related to previous campaigns, such as the Give Wisely, and the limited impact it had on reducing the number of beggars. The Committee has therefore agreed that an educational campaign would have little effect on the begging issue and therefore is recommending that Recommendation 44.3 of the Community Development’s September 2016 meeting be revoked. This procedure is permitted under standing order 3.9.18. |
Council - Part I 27 March 2017
Recommendations from Committee
TO: Council
MEETING DATE: 27 March 2017
TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 20 March 2017 Meeting
Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 20 March 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
14-17 |
Library Refurbishment Project The COMMITTEE RECOMMENDS THAT THE Finance and Performance Committee RECOMMENDS: 1. That as part of the Library Refurbishment Project, the future access and use of the Heritage Staircase be assessed and restoration cost estimates be reported as part of the next Long Term Plan (LTP) review up to $40,000. |
15-17 |
Palmerston North Airport Ltd - Interim Report for 6 months to 31 December 2016 Memorandum, dated 6 March 2017 from the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1. That the Interim Report and Financial Statements of Palmerston North Airport Ltd for the period ended 31 December 2016 be received. |
16-17 |
Palmerston North Airport Ltd - Draft Statement of Intent for 2017/18 Memorandum, dated 6 March 2017 from the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1. That the Palmerston North Airport Ltd draft Statement of Intent for 2017/18 be received and its assumptions endorsed. 2. That the Palmerston North Airport Ltd draft Statement of Intent for 2018/19 be updated to include scoping process, feasibility and value proposition of gaining carbon neutral certification. |
17-17 |
New Programme for Infeed Conveyor Upgrade at Awapuni MRF Report, dated 23 February 2017 from the Water & Waste Services Manager, Robert van Bentum and the Rubbish and Recycling Engineer, Natasha Hickmott. The COMMITTEE RECOMMENDS 1. That the Committee approve the creation of a new 2016/17 Capital New programme for $50,000 for the upgrade of the Infeed Conveyor at the Awapuni Materials Recycling Facility. |
18-17 |
Central Energy Trust Wildbase Recovery - Establishing the Project Steering Group Report, dated 8 March 2017 from the Senior Property & Parks Planner, Aaron Phillips. The COMMITTEE RECOMMENDS 1. That Council endorse the project management structure including establishment of a Project Steering Group as outlined in Figure One of the Report titled “Central Energy Trust Wildbase Recovery – Establishing the Project Steering Group” dated 8 March 2017. 2. That the Chief Executive seek expressions of interest from Elected Members for two Central Energy Trust Wildbase Recovery Project Steering Group positions. 3. That the Mayor, Deputy Mayor and Chair of the Finance and Performance Committee form a recruitment panel and make two Councillor appointments to the Central Energy Trust Wildbase Recovery Project Steering Group. |
19-17 |
Urgent Replacement of Lift Pumps Maxwells Line Memorandum, dated 6 March 2017 from the Waste Water Asset Engineer, Phil Burt and the Water & Waste Services Manager, Robert van Bentum. The COMMITTEE RECOMMENDS 1. That the Committee approve the reallocation of $100,000 from Capital Renewal Programme 54 – Wastewater Mains Renewal to Capital Renewal Programme 65 – Wastewater Pump Station Renewal to enable urgent replacement of two lift pumps at the Maxwell’s Line Wastewater Pump Station within the 2016/17 financial year. |