Minutes of Sport and Recreation Committee

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 06 March 2017, commencing at 9.04am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillor Susan Baty.

1-17

Apologies

Moved Leonie Hapeta, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 1.1 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

2-17	Public Comment
	Public Comment was received from: - Emily Brown regarding swimming pool facilities. - Colleen Sheldon regarding swimming pool facilities.
	Moved Tangi Utikere, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the Sport and Recreation Committee receive the Public Comment for information.
	Clause 2.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

3-17	Presentation - Gravel and Tar Race Presentation from Mr Steve Stannard, Race Director The Gravel and Tar event was held on 29 January 2017 and was a successful event with a number of international riders. The reputation of the event was becoming one of the hardest races in New Zealand and this year Drug Free NZ conducted drug testing to further highlight that this was an elite event. The Gran Fondo (fun ride) had showed little growth and there were some possible reasons for that such as the gravel section and the length of the race and also the timing which may not suit some riders. The event had the potential to grow further but more assistance was required with volunteers, marketing and sponsorship opportunities. Manawatu District Council had not contributed to the event and it was suggested that Mr Stannard share the report to the Joint Strategic Planning Committee.
	Moved Duncan McCann, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the Sport and Recreation Committee receive the presentation for information.
	Clause 3.1 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Abstained: Councillor Leonie Hapeta.
	Moved Aleisha Rutherford, seconded Rachel Bowen. 2. That the presentation be referred to the March 2017 Joint Strategic Planning Committee meeting for consideration by Palmerston North City Council and Manawatu District Council to jointly provide support to the Gravel and Tar event.
	Clause 3.2 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Abstained: Councillor Leonie Hapeta.

4-17

Presentation - Winter Festival

Presentation from Ian Littleworth and Sam Kershaw

The Winter Festival was to be held from Wednesday 28 June 2017 to Friday 30 June 2017 with a number of events planned over the three days. An event manager had been appointed and various applications regarding funding and road closures had been either been submitted or were on target to do so.

A Welsh choir had been confirmed to perform in the Convention Centre on Friday 30 June 2017 and a World Record attempt would take place for the World’s largest rugby scrum on Thursday 29 June 2017.

George Street and Coleman Mall would host a Street Festival with most retailers supportive of the plans and rugby games taking place at CET Arena. A main focus of the organising committee now was to promote the Winter Festival to local residents and also those following the Lions Tour.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the presentation for information.

Clause 4.1 above was carried 15 votes to 0, the voting being as follows:

For:

5-17

Confirmation of Minutes

Moved Vaughan Dennison, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the minutes of the Sport and Recreation Committee meeting of 5 December 2016 Part I Public be confirmed as a true and correct record.

Clause 5.1 above was carried 15 votes to 0, the voting being as follows:

For:

6-17

Sport Manawatu 6 Month Report - 1 July 2016 to 31 December 2016

Report, dated 13 February 2017 from the Senior Property & Parks Planner, Aaron Phillips.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Committee receives Sport Manawatu’s 6 month report for the period 1 July 2016 to 31 December 2016.

Clause 6.1 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting adjourned at 10.57am

The meeting resumed at 11.14am

7-17	Options for the Palmerston North City Council to obtain additional Lane Space at peak times at either Council-owned or other Pool facilities Report, dated 14 February 2017 from the Leisure Asset Officer, Rob Bellad-Ellis. In discussion elected members queried if public pools were at capacity and whether there was a need for another pool to be built in Palmerston North.
	Moved Cr Aleisha Rutherford, seconded Chairperson Leonie Hapeta. The COMMITTEE RECOMMENDS 1. That the Chief Executive be instructed to enter into negotiations with the Ashhurst School Board of Trustees to extend the existing contracted hours for public use during the winter months when the Lido Aquatic Centre outdoor pool is closed, subject to reaching agreement with swimming clubs willing to relocate their activities from the Lido Pool to the Ashhurst School Pool.
	Clause 7.1 above was carried 14 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillor Karen Naylor.
	Moved Rachel Bowen, seconded Duncan McCann. 2. That the Chief Executive be instructed to investigate opportunities to partner with the Community to deliver new swimming pool facilities for the Long Term Plan.
	Clause 7.2 above was carried 11 votes to 4, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere. Against: Councillors Vaughan Dennison, Lew Findlay QSM, Karen Naylor and Aleisha Rutherford.
	Moved Chairperson Leonie Hapeta, seconded Cr Lorna Johnson Note: On a motion “that the Chief Executive be instructed to explore costings to use Marton Pool in line with others”, the motion was lost 2 votes to 13, the voting being as follows: For: Councillors Leonie Hapeta and Lorna Johnson. Against: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

8-17

Venue's Activity Report

Memorandum, dated 20 February 2017 from the Manager - Venues PN, John Lynch.

Moved Duncan McCann, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1. That the memorandum entitled “Venue’s Activity Report” dated 20 February 2017 be received for information.

Clause 8.1 above was carried 15 votes to 0, the voting being as follows:

For:

9-17

Palmerston North City Dog Park

Report, dated 1 November 2016 from the Leisure Assets Planner, Jason Pilkington.

Moved Leonie Hapeta, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That Council endorse Waitoetoe Park as the preferred site for a Palmerston North Dog Park.

2. That the specific site location and details of the dog park be determined within the wider context of preparing and adopting the Waitoetoe Park Reserve Development Plan.

3. That Council note that a draft Waitoetoe Park Reserve Development Plan would be brought to Council by June 2017.

Clause 9-17 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting adjourned at 1.04pm

The meeting resumed at 2.00pm

10-17

Clearview Park Proposed Land Exchange

Report, dated 16 February 2017 from the Leisure Assets Planner, Jason Pilkington.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RECOMMENDS

1. That the Chief Executive Officer be instructed to consult with the public on the proposed land exchange of 1340 square metres of land at Clearview Park (Lot 1 DP 69185, 187 189 & 67876) for 2218 square metres of land owned by Fair Investments Ltd. (Lot 146 DP 372992) as described in the report dated 16 February 2017 and entitled “Clearview Park Proposed Land Exchange”.

Clause 10.1 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Bruno Petrenas.

11-17

Committee Work Schedule

Committee Work Schedule, dated March 2017.

Moved Leonie Hapeta, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive its Work Schedule dated March 2017.

Clause 11.1 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting finished at 2.18pm

Confirmed 7 June 2017

Chairperson