Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 03 April 2017, commencing at 9.00am

Members Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 2.00pm

16-17

Deputation - Ashhurst Community Vision and Planning Process Ms Sharon Stevens, Mr Tom Shannon and Mr Harvey Jones made a deputation regarding the Ashhurst vision and planning process. This was a community led process that took place in August to November 2016. Residents were involved through a number of different ways including regular notices (paper and online), letterbox drops, planning meetings and a mailing list. Ashhurst was becoming more popular with visitors and the village was proud to be part of the city. A community survey found that 72% of people lived in Ashhurst because of the lifestyle and 82% preferred a rural village character. In conclusion the group outlined what Ashhurst wanted from Palmerston North City Council, which was: · Linking connections and pathways · Undergrounding of power lines and CBD landscaping · Water fountain/bottle filling · Making use of local attractions and including Ashhurst in tourism planning options

Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee receive the deputation for information.

17-17	Submission on the draft Wastewater Bylaw Memorandum, dated 17 March 2017 from the Policy Analyst, Peter Ridge. Mr John Farquar and Ms Amanda Coates spoke to the submission and made the following additional comments: - The bylaw was not justified or reasonable - If Council did not decline the bylaw, modifications were sought - A revised map was tabled with the bylaw outlined
	Moved Vaughan Dennison, seconded Lorna Johnson. The COMMITTEE RESOLVED 1.   That the oral and written submission on the draft Wastewater Bylaw be received.
	Moved Duncan McCann, seconded Vaughan Dennison. 2.   That the Planning and Strategy Committee note the Procedure for Hearing of Submissions, as described in the Procedure Sheet.

18-17	Confirmation of Minutes
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1. That the minutes of the Planning and Strategy Committee meeting of 6 March 2017 Part I Public be confirmed as a true and correct record.

19-17	Significance and Engagement Policy Annual Report - 2016 Memorandum, dated 10 March 2017 from the Head of Community Planning, Andrew Boyle.
	Moved Duncan McCann, seconded Rachel Bowen. The COMMITTEE RECOMMENDS 1.   That the Committee receive the Significance and Engagement Policy Annual Report for 2016.
	Moved Rachel Bowen, seconded Duncan McCann. 2. That the six Community Events attended by Councillors with Council support via the Let's Talk van (and before that, the Mobile Library) in 2016 were counted as 'Let's Talk' events for the purposes of reporting against Council’s Significance and Engagement Policy for 2016. - Reach Roslyn Wacky Water Day - Esplanade Day - Memorial Park Fun Day - Waitoetoe Open Day  - Kirihimete ki Takaro - Pascal St Community Christmas Party 3.   That those or similar events attended by Councillors with the Let's Talk Van, together with a programme of regular events in the Community Living Rooms/City Library arranged with Libraries staff, and the existing Annual Plan/Long Term Plan 'Let's Talk' sessions, together form the annual 'Let's Talk' programme for 2017 and beyond.   4.   That the Chief Executive be instructed to provide a report to the Planning and Strategy Committee on how that full programme would be supported by a communications strategy, and by staff, and future reporting arrangements.

20-17	Bikes in Schools Progress Report Report, dated 17 March 2017 from the Road Planning Team Leader, David Lane. The Committee wanted to ensure that an independent assessment by an impartial consultant would be undertaken regarding the Bikes in Schools programme.
	Moved Grant Smith, seconded Duncan McCann. The COMMITTEE RECOMMENDS 1.   That Council receive the progress report on the Bikes in Schools Programme and notes that any NZTA financial assistance approval will depend upon their acceptance of Council’s Strategic Cycling Objectives which would need to embrace an education and promotion support programme. 2.   That Council notes that a variation has been made to the Regional Land Transport Plan authorising a financial programme of up to $150,000 per annum for infrastructure and up to $80,000 per annum for education and promotion activities relating to walking and cycling. 3.   That until the outcome of any NZTA financial assistance for the Bikes in Schools Programme was known, Council continue with establishing infrastructure only at three schools for the 2016/17 financial year.
	Moved Aleisha Rutherford, seconded Vaughan Dennison. 4.   That the Committee note that an independent assessment of the Bikes in Schools programme was to be undertaken and that such assessment would be undertaken by an impartial consultant to avoid any actual or perceived conflict of interest, and that the findings be reported back to Council.

The meeting adjourned at 3.50pm

The meeting resumed at 3.59pm

21-17

Plan Change 23: Hokowhitu Lagoon Residential Area Memorandum, dated 20 March 2017 from the Policy Planner, Michael Duindam.

Moved Duncan McCann, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1. That Sectional District Plan Review Proposed Plan Change 23: Hokowhitu Lagoon Residential Area be approved for public notification under Clause 5, Schedule 1 of the Resource Management Act 1991. 2.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to Sectional District Plan Review Proposed Plan Change 23: Hokowhitu Lagoon Residential Area prior to public notification.

22-17	Committee Work Schedule Committee Work Schedule, dated April 2017.
	Moved Duncan McCann, seconded Lorna Johnson. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee receive its Work Schedule dated April 2017.

The meeting finished at 4.37pm

Confirmed 1 May 2017

Chairperson