Palmerston North City Council

Minutes of the Audit and Risk Committee Meeting Part I Public, held in the Convention Centre, 354 Main Street, Palmerston North on 15 May 2017, commencing at 9.00am

Members Present:	Councillor Vaughan Dennison (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
Apologies:	The Mayor (Grant Smith) (for lateness) and Councillors Rachel Bowen (for lateness), Lew Findlay QSM and Karen Naylor.

11-17	Apologies
	Moved Vaughan Dennison, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1. That the Committee receive the apologies.

The meeting adjourned at 9.01am

The meeting resumed at 9.52am

When the meeting resumed at 9.52am the Mayor (Grant Smith) and Councillor Rachel Bowen were present.

12-17	Confirmation of Minutes
	Moved Vaughan Dennison, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1.   That the minutes of the Audit and Risk Committee meeting of 20 February       2017 Part I Public be confirmed as a true and correct record.

13-17	Health and Safety Report Jan - Mar 2017 Memorandum, dated 4 May 2017 from the Human Resources Manager, Wayne Wilson.
	Moved Vaughan Dennison, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.    That the Audit and Risk Committee note the information contained within the report dated 4 May 2017 and titled “Health and Safety Report Jan – Mar 2017”.

14-17	Management Agreed Audit Corrective Actions - March 2017 Progress Status Memorandum, dated 20 April 2017 from the Senior Internal Auditor, Vivian Watene.
	Moved Vaughan Dennison, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1.   That the Committee receive the Memorandum dated 20 April 2017 and titled “Management Agreed Audit Corrective Actions – March 2017 Progress Status” for information.

15-17	Two New Audit Reviews - Development Contributions and Fuel Card Management Memorandum, dated 20 April 2017 from the Senior Internal Auditor, Vivian Watene and the Internal Auditor, David Osborne.
	Moved Vaughan Dennison, seconded Susan Baty. The COMMITTEE RESOLVED 1.   That the Committee receive the Development Contributions and Fuel Card Management audit reviews for information. 2.   That the Committee note the audit issues identified and the related Management responses to the audit issues.

16-17	Committee Work Schedule
	Moved Vaughan Dennison, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1.   That the Audit and Risk Committee receive its Work Schedule dated May 2017.

The meeting finished at 11.07am.

Confirmed 21 August 2017

Chairperson