To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

< add officers who are authors of reports or their substitutes > because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

<add third parties, e.g. authors of third party reports being considered>, because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Time:

Submission No:

Submitter

Minutes

9.00am

21

Tim Gibbes

15

9.15am

24

Judith Barsanti

9.30am

12

Richard Ram

15

9.45am

30

PN Defence Heritage Advisory Group - Joe Hollander

15

10.00am

31

David Parham

15

10.15am

33

Longburn Adventist College - Brendan van Oostveen (Principal)

15

10.30am

62

Cornerstone Christian Education Trust – Simon McCracken

15

10.45am

144

Palmerston North City Environmental Trust – Julia Panfylova, Project Coordinator

15

Time:

Submission No:

Submitter

Minutes

12.00pm

102

Bunnythorpe Public Hall Society Incorporated – Flo Gibson & Anne Russell

15

12.15pm

107

People on Bikes Forum – Lei Meisen

15

12.30pm

110

Bunnythorpe Community Committee – Jean Thompson Church (QSM)

15

12.45pm

118

Manfeild Park Trust – Julie Keene, CEO

15

1.00pm

131

Manawatu Tenants Union – Kevin Reilly

15

1.15pm

141

Bainesse & Districts Community Development Plan – Colleen Sheldon

15

1.30pm

147

Bruce Wilson

15

1.45pm

148

Rotary Club of Palmerston North – Bruce Wilson

15

2.00pm

119

Sue Pugmire

15

Time:

Submission No:

Submitter

Minutes

3.30pm

56

Mr Girling-Butcher

15

3.45pm

78

Kym Anson

15

4.00pm

92

Malcolm Hopwood

15

4.15pm

98

Jenny Olsson

15

4.30pm

103

Matthew McKenzie

15

4.45pm

115

Cycle Aware Manawatu – Matthew McKenzie

15

5.00pm

132

Malcolm Frith

15

5.15pm

143

Manawatu Cricket Association – Dave Meiring, Development  & Operations Manager

15

5.30pm

117

Sport Manawatu – Trevor Shailer

15

Time:

Submission No:

Submitter

Minutes

9.00am

15

9.15am

15

9.30am

15

9.45am

15

10.00am

15

10.15am

15

10.30am

15

10.45am

15

Time:

Submission No:

Submitter

Minutes

12.00pm

121

Central Football – John McGifford, CEO

15

12.15pm

99

Memorial Park Sports Trust – Sandy Nimmo

15

12.30pm

100

Jo Erkens

15

12.45pm

101

Manawatu Mountain Bike Club – Peter Wells

15

1.00pm

111

Environment Network Manawatu – Russell Poole

15

1.15pm

140

Green Corridors – Russell Poole

15

1.30pm

112

Palmerston North Women’s Health Collective – Jean Hera and Morgan Booker

15

1.45pm

145

Bikes in Schools Community Evaluation Group – Geoff Kira

15

Time:

Submission No:

Submitter

Minutes

3.30pm

53

Horizons Regional Council – Matthew Smith

15

3.45pm

105

Heather Knox

15

4.00pm

108

Iola Haggarty

15

4.15pm

122

Society for the Resilience and Engagement of the Community of Ashhurst and Pohangina – Harvey Jones

15

4.30pm

123

Harvey Jones

15

4.45pm

138

Paul Barris

5.00pm

142

Kiwi Canoe Polo Club – Colleen Sheldon

15

5.15pm

 44

 Globe Theatre Trust Board - Russell Harris

15

Time:

Submission No:

Submitter

Minutes

7.00pm

15

7.15pm

15

7.30pm

94

Adam & Jacinda Duker

15

7.45pm

93

Blair Taylor

15

8.00pm

23

Penny Cowie

15

8.15pm

15

8.30pm

61

Mercedes Strutt

15

8.45pm

134

Ross Linklater

15

Time:

Submission No:

Submitter

Minutes

9.00am

57

Eilidh Mackay & Madeleine

15

9.15am

59

Kate Coutts

15

9.30am

60

Menzshed Manawatu – David Chapple

15

9.45am

114

Heart Foundation – Sally Darragh

15

10.00am

120

Cancer Society of New Zealand – Kerry Hoquard

15

10.15am

133

Palmerston North Scenic Esplanade Railway – Grant Taylor

15

10.30am

135

Manawatu Golf Club – Warren Collett (General Manager) & Peter McRedmond (President)

15

10.45am

139

Dale O’Reilly

15

11.00am

15

Presenting your submission

You have indicated a wish to present your submission in person before a Committee of Councillors.  You may speak to your submission yourself or, if you wish, arrange for some other person or persons to speak on your behalf.

We would like this meeting to be relatively informal.  We ask that you only speak to the main points of your submission and then answer any questions.  It is not necessary to read your submission as Committee members have a copy and will have already read it.

If your submission covers a number of matters, you may speak to the Council on one occasion only, with the time allocation set out below applying.

Questions are for clarifying matters raised in submissions.  Questions may only be asked by Committee members, unless the Chairperson gives permission.

You will be asked to speak into a microphone.  Please don’t be disconcerted about this, it is to allow Councillors to hear you clearly.

If you are unable to attend the arranged time, please contact us within 48 hours if possible, in order that alternative arrangements may be made (see the “Further Information” section at the end).

Time Allocation

15 minutes (including question time) will be allocated for the hearing of each submission.  If more than one person speaks to a submission, the time that is allocated to that submission will be shared between the speakers.

Who will be there?

The Committee of Council will hear the submissions.  The Committee comprises the Mayor and all Councillors, however not all Elected Members will be present at all hearings.

There will also be other people there who are also presenting their submission.  The Hearing is open to the media and the public.

Agenda

An Agenda for the hearing at which you will be speaking is enclosed or will be sent to you several days before the hearing.  The Agenda lists the submissions generally in the order they will be considered by the Committee, although there may be some variation to this.

The hearing sessions are generally divided into two hour time slots.  You only need to attend at the time allotted for your group.  Nevertheless, you are welcome to be present for the hearing of all submissions if you wish.

Venue

The meeting will be held in the Council Chamber, 1^st floor, Civic Administration Building, 32 The Square, Palmerston North.  The Council Chamber will be set out with tables arranged appropriately.  You and the other people who are scheduled to present their submissions within the allocated two hours will be asked to confirm your attendance.  You will be invited to sit at the table with the Councillors when they are ready to hear your submission. 

Tikanga Māori

You may speak to your submission in Māori if you wish.  If you intend to do so, please contact us no later than four days before the date of the meeting (refer to the “Further Information” section below).  This is to enable arrangements to be made for a certified interpreter to attend the meeting.  You may bring your own interpreter if you wish.

Visual Aids

Wheelchair Access

A whiteboard, computer with PowerPoint, DVD, and video will be available for your use.  If you require the use of this equipment, please contact Kyle Whitfield (see “Further Information” section below), no later than two days before the meeting.

If you require wheelchair access there is a lift which you are able to take to the first floor. If you require help then please contact Kyle Whitfield (see “Further Information” section below), no later than two days before the meeting.

Contents of Other Submissions

If you would like to read other submissions before the meeting, you are welcome to do so.  Public display copies are located in the Customer Service Centre of the Civic Administration Building and the City Library.  These will also be available on the Council website (www.pncc.govt.nz) and at the meetings.

Final Consideration of Submissions

All submissions will be finally considered by the Council itself.  In some cases, the submissions may also be considered by another Council Committee before final consideration by the Council.  The media and public can attend these meetings, but it will not be possible for you to speak further to your submission, or participate in Committee or Council deliberations.  These meetings will also be held in the Council Chamber.

Council’s Decision

You will be sent a letter advising the Council’s decision on your submission after the Annual Budget 2017/18 has been formally adopted by the Council in June 2017.

Changes to this Procedure

The Council may, in its sole discretion, vary the procedure set out above if circumstances indicate that some other procedure would be more appropriate.

Further Information

If you have any questions about the procedure outlined above, please contact:

·             Kyle Whitfield, Governance and Support Team Leader - telephone (06) 356-8199 extension 7106 or email kyle.whitfield@pncc.govt.nz

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