Palmerston North City Council

 

Minutes of the Committee of Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 24 May 2017, commencing at 9.01am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Adrian Broad (early departure), Lew Findlay QSM (early departure) and Jim Jefferies (early departure).

Councillor Duncan McCann entered the meeting at 9.15am during consideration of clause 5.  He was not present for clauses 3 to 4 inclusive.

Councillor Adrian Broad left the meeting at 11.55am at the conclusion of clause 5.3.h.4.  He entered the meeting again at 1.49pm during the consideration of clause 5.3.h.10.  He was not present for clauses 5.3.h.5 to 5.3.h.9 inclusive.

Councillor Lew Findlay QSM left the meeting at 12.44pm at the conclusion of clause 5.3.h.9. He entered the meeting again at 2.55pm during the consideration of clause 5.3.h.19.  He was not present for clauses 5.3.h.10 to 5.3.h.18 inclusive.

Councillor Jim Jefferies left the meeting at 3.02pm during consideration of clause 5.3.h.19.  He was not present for clauses 5.3.h.19 to 5.3.h.26 inclusive.

 

  4-17

Apologies

 

Moved Grant Smith, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

   

5-17

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.    That the minutes of the Committee of Council meeting of 20 February 2017 Part I Public and 3 May 2017 Part I Public be confirmed as a true and correct record.

 

6-17

Proposed Annual Budget 2017/18 - Outcome of Consultation Process

Memorandum, dated 18 May 2017 from the Strategy Manager Finance, Steve Paterson, the Planning and Reporting Coordinator, Courtney Kibby and the Claims Management Officer, Jo-Anne Dulieu.

Councillor Duncan McCann entered the meeting at 9.15am

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

1.   That the written submissions from the consultation process on the proposed Annual Budget be received.

2.   That the officer comments made in response to issues raised during the consultation process – entitled “Proposed Annual Budget 2017/18 – Officer Comments to Issues Raised in Submissions” (attached as Appendix 1 of the report dated 18 May 2017 and entitled: Proposed Annual Budget 2017/18 – Outcome of Consultation Process) – be received

 

3.   That the Chief Executive be instructed to prepare a draft of the final Annual Budget document for consideration by the Committee of Council meeting on 19 June 2017 and that it incorporate:

 

Moved Grant Smith, seconded Karen Naylor.

a.    The proposed programme carry forwards – entitled “Annual Budget 2017/18 Schedule of Proposed Carry Forward Capital Programmes” (attached as Appendix 2 of the report dated 18 May 2017 and entitled: Proposed Annual Budget 2017/18 – Outcome of Consultation Process);

 

Moved Tangi Utikere, seconded Lorna Johnson.

b.  That programmes 1086 - Street Light Upgrade LEDs and 74 - Street Light Replacements allow staff to consider appropriate LED installation to mitigate issues raised during the submission process and to a report back to Council to ensure that all standards are met before lantern conversion.

 

Moved Grant Smith, seconded Tangi Utikere.

c.    The other proposed budget changes – entitled “Annual Budget 2017/18 Schedule of Proposed Budget Changes” (attached as Appendix 3 of the report dated 18 May 2017 and entitled: Proposed Annual Budget 2017/18 – Outcome of Consultation Process);

 

Moved Vaughan Dennison, seconded Leonie Hapeta

Note:

On a motion that: Programme 224 Square East Side - $947k to remain in 17/18 and $947k move to 18/19. The motion was lost.

 

 

Moved Susan Baty, seconded Lew Findlay QSM.

d.   Except that the $66,000 remains with the Linklater Reserve Budget and a report is received on the full Waitoetoe dog park development.

 

Moved Karen Naylor, seconded Brent Barrett.

e.  That there be a reduction of $50,000 Convention Centre revenue with an understanding that there would be plans to increase revenue.

 

Moved Grant Smith, seconded Tangi Utikere.

f.     Amended budgets for capital programmes to reflect the updated assessment of timing as outlined in Appendix 4 of the report dated 18 May 2017 and entitled: Proposed Annual Budget 2017/18 – Outcome of Consultation Process; except as stated below;

 

Moved Susan Baty, seconded Rachel Bowen.

g.   Defer programme 1181 Hokowhitu Lagoon – Canoe Polo Club Court Improvements to 2018/19 and bring forward programme 1320 – Supplementary Water Take from Manawatu River to Hokowhitu Lagoon $220,000 to 2017/18.

Meeting adjourned at 10.46am

Meeting resumed at 11.06am

 

 

Moved Grant Smith, seconded Tangi Utikere.

h.    As a consequence of public consultation, amendments determined by the Committee, as outlined below:

 

Moved Grant Smith, seconded Karen Naylor.

1.             Provide an extra $130,000 for additional debt repayment in the 2017/18 year.

 

Note:

On a motion that: Provide an extra $600,000 for additional debt repayment in the 2017/18 year. The original motion was passed 10 votes to 5. The voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay, Jim Jefferies, Duncan McCann and Bruno Petrenas.

 

Against:

Councillors Rachel Bowen, Leonie Hapeta, Lorna Johnson, Karen Naylor and Tangi Utikere.

 

 

Note:

On a motion that the following item lie on the table: Provide an extra $600,000 for additional debt repayment in the 2017/18 year. The motion was lost 7 votes to 8, the voting being as follows:

For:

Councillors Tangi Utikere, Rachel Bowen, Gabrielle Bundy-Cooke, Leonie Hapeta, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies and Duncan McCann.

 

Note:

On a motion that: Recommendation ‘Provide an extra $600,000 for additional debt repayment in the 2017/18 year’ be revoked was carried.

 

Moved Leonie Hapeta, seconded Grant Smith.

2.             In relation to Submission 143 from Manawatu Cricket Association that at Fitzherbert Park the following amounts be allocated:  

(1)  To promote having grass practice facilities and nets PNCC contributions $134,665.68;

(2) To promote scorers, officials and press box PNCC contribution $14,397.90

(3)  To promote an upgrade of the pavilion PNCC contribution $6,600.00 – Total amount from PNCC of $175,663.58.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

3.             In relation to Submission 60 – Menzshed – that the building at Rangitane Park be formally leased to Menzshed Manawatu for a 5 year lease, and the Menzshed become the sole lease holder.

 

Moved Lorna Johnson, seconded Tangi Utikere.

4.             That $6,000 be added to programme 587 – Linklater Reserve Development to allow for construction of a barrier/fence at the front of the park.

Councillor Adrian Broad left the meeting at 11:55am

 

 

Moved Lorna Johnson, seconded Leonie Hapeta.

5.             That Chief Executive be instructed to include options for allowing sound and lighting of the skate rink (on assumption of it being paid externally) when preparing the development plan for Memorial Park.

 

Moved Gabrielle Bundy-Cooke, seconded Rachel Bowen.

6.             That the Chief Executive be instructed to work with the community in order to advance consideration by the New Zealand Transport Agency of the Road Safety considerations in Aokautere.

 

Moved Rachel Bowen, seconded Leonie Hapeta.

7.             That a new programme be added for $20,000 to provide a feasibility study into a Military History Exhibition facility.

 

Moved Rachel Bowen, seconded Leonie Hapeta.

8.             That Programme 1133 – Artificial Football turf Request for Information process be brought forward into the 2017/18 year.

 

Moved Rachel Bowen, seconded Leonie Hapeta.

9.             That Unallocated Community Events funding for 2017/18 (summer Concert) be directed to funding fireworks ($20,000) and Reel Earth ($30,000) and to seek external funding if appropriate.

Councillor Lew Findlay QSM left the meeting at 12.44pm

Meeting adjourned at 12.45pm

Meeting resumed at 1.48pm

 

 

Moved Rachel Bowen, seconded Leonie Hapeta.

Councillor Adrian Broad entered the meeting again at 1.49pm

10.         That an additional programme of $50,000 for the 2017/18 year be added to support a major events fund with Manawatu District Council through the Central Economic Development Agency.

 

Moved Rachel Bowen, seconded Duncan McCann.

11.         That the Chief Executive be instructed to enter into discussions with the Central Economic Development Agency as to the future of the Manawatu Events Trust so that it can be a fundraising mechanism for all events.

 

Moved Jim Jefferies, seconded Rachel Bowen.

12.         That a $7,500 provision be made for maintenance of Arapuke Mountain Bike trails as requested by Manawatu Mountain Bike Club in submission 101.

 

Moved Jim Jefferies, seconded Tangi Utikere.

13.         That provision be made to provide $6,000 requested by Bainesse District Community Development Trust for development of a feasibility and costing study in submission 141.

 

Moved Leonie Hapeta, seconded Jim Jefferies.

14.         In relation to submission 60 from the Menzshed Manawatu – that a costing to update toilets and modify internal walls and construct an outdoor shelter be presented to the 2018/28 Long Term Plan for Consideration.

 

Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke.

15.         That programme 1280 be renamed Winter Festival/Arts Celebration for the City, including Regent Birthday Gala event and seeking external funding as appropriate.

 

Moved Rachel Bowen, seconded Lorna Johnson.

16.         New programme to support starting the work on school travel plans as envisioned in the Integrated Transport Strategy. $40,000 refer continuation of programme to the Long Term Plan.

 

Moved Lorna Johnson, seconded Rachel Bowen.

17.         That $100,000 be included for 2017/18 for programme 1327 - Walkers Road - to include completion of shared pathway and seek a report back on scoping and costs and to seek external funding and resources.

 

Moved Rachel Bowen, seconded Lorna Johnson.

18.         That the Chief Executive be instructed to engage with the Walkers Road community around the provision of recycling services.

 

Moved Tangi Utikere, seconded Lorna Johnson.

19.         That the Chief Executive be instructed to report back on options to address the issue of access to Te Patikitiki Library as raised in submission 24 from Judith Barsanti.

Councillor Lew Findlay QSM entered the meeting again at 2.55pm

Councillor Jim Jefferies left the meeting at 3.02pm

 

 

Moved Karen Naylor, seconded Grant Smith.

20.         That Council allocate only $50,000 to continue the Bikes in Schools programme 1214.

Meeting adjourned at 3.06pm

Meeting resumed at 3.21pm

 

 

Moved Rachel Bowen, seconded Duncan McCann.

21.         That the Chief Executive be instructed to provide a report into the relationship between the Ministry of Education transport and our footpath network, with recommendations for urgent issues arising with a budget of $10,000.

 

Moved Grant Smith, seconded Lorna Johnson.

22.         That the remaining unsealed portion of Forest Hill Road be sealed over a one year period, at an estimated cost of $500,000.

 

Moved Lorna Johnson, seconded Tangi Utikere.

23.         That $5,300 be added to programme 1172 – Drinking Fountains at Recreational Facilities to allow for construction of a drinking fountain and bottle filling station in Ashhurst.

 

Moved Karen Naylor, seconded Gabrielle Bundy-Cooke.

 

Note:

On a motion “That Council contributes $80,000 towards the Cornerstone Hall and Meeting Room development”. The motion was lost. 

 

 

Moved Karen Naylor, seconded Gabrielle Bundy-Cooke

24.         That Council considers investment towards the Cornerstone Hall and Meeting Room Development during the Long Term Plan process, following completion of the Kelvin Grove Feasibility Study.

 

Moved Grant Smith, seconded Gabrielle Bundy-Cooke.

25.         That Council commits to plans for the Bunnythorpe Community Centre within the 2017/18 year.

 

Moved Vaughan Dennison, seconded Grant Smith.

26.         That a new operational budget of $500,000 be included as a provision to contribute toward the riverbank protection of the Ashhurst Domain.

 

Moved Karen Naylor, seconded Susan Baty.

 

Note:

On a motion “That programme 990 be deferred to the LTP process and that a business case be completed outlining options, costs, benefits and potential funding options of a covered embankment at the arena”. The motion was lost.  

 

 

Moved Karen Naylor, seconded Bruno Petrenas.

 

Note:

On a motion “That programme 1276 $252,500 be deferred to the LTP process”. The motion was lost. 

      

The meeting finished at 5.02pm

 

Confirmed 19 June 2017

 

 

 

Chairperson