Palmerston North City Council

Minutes of the Extraordinary Council Meeting Part I Public, held in the Missoula Room, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 22 May 2017, commencing at 9.00am

Members Present:	Councillors Tangi Utikere (in the Chair), Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.
Apologies:	The Mayor (Grant Smith) (on Council Business) and Councillors Susan Baty, Rachel Bowen (for lateness on Council Business) and Aleisha Rutherford.

Councillor Duncan McCann entered the meeting at 9.38am following the adjournment.  He was not present for clause 56.

Councillor Susan Baty entered the meeting at 9.43 at the conclusion of  clause 58.  She was not present for clauses 56 to 58 inclusive.

60-17	Apologies
	Moved Tangi Utikere, seconded Gabrielle Bundy-Cooke. RESOLVED 1.   That Council receive the apologies.

The meeting adjourned at 9.01am

The meeting resumed at 9.38am

When the meeting resumed Councillor Duncan McCann was present.

Reports

61-17	Proposed Remit to LGNZ AGM - Sugar Sweetened Beverages Memorandum, dated 19 May 2017 from the Governance & Support Team Leader, Kyle Whitfield. In discussion it was noted that artificial sweeteners were considered a health concern alongside sugar and elected members sought to include these in the remit.
	Moved Tangi Utikere, seconded Karen Naylor. RESOLVED 1.   That Council support the ‘Sugar Sweetened Beverages’ remit from Hastings District Council and invite Hastings District Council to include for consideration the banning of artificial sweeteners.

Exclusion of Public

62-17

Recommendation to Exclude Public

Moved Tangi Utikere, seconded Duncan McCann.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
4.	Acting Chief Executive	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Councillor Susan Baty entered the meeting at 9.43am

The public part of the meeting finished at 9.44am

Confirmed 29 May 2017

Mayor