Palmerston North City Council
Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 29 May 2017, commencing at 9.00am
Present: |
The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
64-17 |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That subject to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 and in accordance with the advice by the Chairperson the following items be considered as an urgent items: (i) Memorandum, dated 26 May 2017, from the Strategy and Policy Manager, Julie Macdonald, titled “Amendment to remit to LGNZ AGM”. (ii) Memorandum, dated 27 May 2017, from the Governance and Support Team Leader, Kyle Whitfield, titled “Proposed Remit to LGNZ AGM – Control of Cats”. (iii) Memorandum, dated 27 May 2017, from the Governance and Support Team Leader, Kyle Whitfield, titled “Proposed Remit to LGNZ AGM – Maori Representation”. As the items were not available at the time the Agenda was circulated; and Consideration of the items was a matter of urgency, requiring a decision without delay to enable the Council to manage relationships, meet deadlines, finalise decisions and receive information within agreed timeframes. |
66-17 |
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To allow the public to make comment to farewell the Chief Executive it was suggested that Standing Orders be suspended for that item. |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That Standing Orders be suspended for Item 4, “Farewell to the Chief Executive Paddy Clifford”, of the Agenda. |
The meeting adjourned at 10.11am
The meeting resumed at 10.46am
NOTE: Mr James Beard was not in attendance at the meeting to present his deputation.
Reports
Recommendations from Committee Meetings
Exclusion of Public
79-17 |
Recommendation to Exclude Public |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Paddy Clifford), Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. Roading Manager (Jon Schwass) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. |
The public part of the meeting finished at 11.41am
Confirmed 26 June 2017
Mayor
Council - Part I 29 May 2017
Recommendations from Committee
TO: Council
MEETING DATE: 29 May 2017
TITLE: Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 1 May 2017 Meeting
Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 1 May 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
24-17 |
Presentation - Manawatu SPCA The COMMITTEE RECOMMENDS 1. That the Planning and Strategy Committee receive the presentation for information. 2. That the SPCA presentation be referred to the Chief Executive to be considered with the S155 report on Animals and Bees Bylaw in June/August 2017. |
26-17 |
Draft Wastewater Bylaw 2017 - Deliberations on Submissions and Adoption of Bylaw Memorandum, dated 6 April 2017 from the Policy Analyst, Peter Ridge. The COMMITTEE RECOMMENDS 1. That the suggested officer response to issues raised by the submitter, as shown in attachment 3 to the memorandum dated 6 April 2017 entitled `Draft Wastewater Bylaw 2017 – Deliberations on Submissions and Adoption of Bylaw’ be received. 2. That the Council confirms that the draft Palmerston North Wastewater Bylaw 2017 is the most appropriate form of bylaw and does not give rise to any implications under the NZ Bill of Rights Act 1990. 3. That the Council adopt the draft Palmerston North Wastewater Bylaw 2017 and the draft Palmerston North Wastewater Bylaw Administration Manual 2017, as attached in attachments 1 – 2 to the memorandum dated 6 April 2017 entitled `Draft Wastewater Bylaw 2017 – Deliberations on Submissions and Adoption of Bylaw’. 4. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given delegated authority to approve minor amendments to the draft Palmerston North Wastewater Bylaw 2017 and the draft Palmerston North Wastewater Bylaw Administration Manual 2017 prior to publication. |
27-17 |
'Passport to Play Palmy' Delivery Memorandum, dated 19 April 2017 from the Senior Planner, Jeff Baker and the Policy Planner, Keegan Aplin-Thane. The COMMITTEE RECOMMENDS 1. That Council acknowledge the efforts of Heather Knox, Kate Parlane and Helen Page in operating the 2016/17 Passport to Play Palmy promotion and the success it achieved. 2. That Council endorses the production of another Passport to Play Palmy promotion in the 2017/18 Financial Year, in partnership with the community, with support and funding through existing budgets in the City Future Unit. |
28-17 |
Elected Members - Let's Talk Engagement Memorandum, dated 26 April 2017 from the Chief Executive, Paddy Clifford. The COMMITTEE RECOMMENDS 1. That Council endorse a staff supported Elected Member “Let’s Talk” engagement trial until March 2018. 2. That Council approve a trial, funded from existing budgets. |
Council - Part I 29 May 2017
Recommendations from Committee
TO: Council
MEETING DATE: 29 May 2017
TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 15 May 2017 Meeting
Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 15 May 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
33-17 |
Fees & Charges - Confirmation Following Public Consultation Memorandum, dated 24 April 2017 from the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1. That the fees and charges for Planning & Miscellaneous Services, as scheduled in Attachments A and B of the report dated 24 April 2017 titled “Fees & Charges - Confirmation Following Public Consultation”, be approved, effective from 1 July 2017. 2. That the fees and charges for Trade Waste Services, as scheduled in Attachment C, of the report dated 24 April 2017 titled “Fees & Charges - Confirmation Following Public Consultation”, be approved, effective from 1 July 2017. 3. That a Waste Collector’s Licence Fee of $500 including GST be approved, effective from 1 July 2017. |
34-17 |
Electricity Generated from Council Sites Memorandum, dated 7 April 2017 from the Business Systems Administrator, Eva Johnston. The COMMITTEE RECOMMENDS 1. That the report titled “Electricity Generated from Council Sites” which shows a breakdown of Council generated energy for the 2014/15 to 2016/17 years and the Palmerston North LED Streetlighting Upgrade dated 7 April 2017 be received. |