Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 01 May 2017, commencing at 9.00am

Members Present:	Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
Apologies:	Councillor Tangi Utikere for lateness and Councillor Vaughan Dennison.

Councillor Tangi Utikere entered the meeting at 9.57am during consideration of clause 27.  He was not present for clauses 23 to 26 inclusive.

23-17	Apologies
	Moved Duncan McCann, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

24-17	Presentation - Manawatu SPCA Mr Danny Auger and Ms Bobby O’Fee made a presentation regarding the issue of unwanted cats and kittens in Palmerston North. The SPCA had recently created a petition to stop pet shops being able to sell unneutered cats and kittens in Palmerston North. Offences towards cats were increasing and there were many cats that were a nuisance to residential and business properties around the city. They were also a real danger to the bird population of New Zealand. In conclusion, Mr Auger stated that the SPCA sought mandatory micro-chipping of all cats over three months of age, and for cats over six months of age without a permit, and the banning of entire cat/kitten sales in pet shops. The Committee believed it would be appropriate to refer the presentation to be considered with the s155 report on the Animals and Bees Bylaw later in the year.
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RECOMMENDS 1. That the Planning and Strategy Committee receive the presentation for information.
	Moved Aleisha Rutherford, seconded Duncan McCann. 2. That the SPCA presentation be referred to the Chief Executive to be considered with the S155 report on Animals and Bees Bylaw in June/August 2017.

25-17	Confirmation of Minutes
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1. That the minutes of the Planning and Strategy Committee meeting of 3 April 2017 Part I Public be confirmed as a true and correct record.

26-17

Draft Wastewater Bylaw 2017 - Deliberations on Submissions and Adoption of Bylaw Memorandum, dated 6 April 2017 from the Policy Analyst, Peter Ridge.

Moved Duncan McCann, seconded Rachel Bowen. The COMMITTEE RECOMMENDS 1.   That the suggested officer response to issues raised by the submitter, as shown in attachment 3 to the memorandum dated 6 April 2017 entitled `Draft Wastewater Bylaw 2017 – Deliberations on Submissions and Adoption of Bylaw’, be received. 2.   That the Council confirms that the draft Palmerston North Wastewater Bylaw 2017 is the most appropriate form of bylaw and does not give rise to any implications under the NZ Bill of Rights Act 1990. 3.   That the Council adopt the draft Palmerston North Wastewater Bylaw 2017 and the draft Palmerston North Wastewater Bylaw Administration Manual 2017, as attached in attachments 1 – 2 to the memorandum dated 6 April 2017 entitled `Draft Wastewater Bylaw 2017 – Deliberations on Submissions and Adoption of Bylaw.’ 4.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given delegated authority to approve minor amendments to the draft Palmerston North Wastewater Bylaw 2017 and the draft Palmerston North Wastewater Bylaw Administration Manual 2017 prior to publication.

27-17

'Passport to Play Palmy' Delivery Memorandum, dated 19 April 2017 from the Senior Planner, Jeff Baker and the Policy Planner, Keegan Aplin-Thane. Councillor Tangi Utikere entered the meeting at 9.57am The Committee amended the wording of 27.2 to read `in partnership with’ instead of `led by’ the community.

Moved Rachel Bowen, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1.   That Council acknowledge the efforts of Heather Knox, Kate Parlane and Helen Page in operating the 2016/17 Passport to Play Palmy promotion and the success it achieved. 2.   That Council endorses the production of another Passport to Play Palmy promotion in the 2017/18 Financial Year, in partnership with the community, with support and funding through existing budgets in the City Future Unit.

28-17	Elected Members - Let's Talk Engagement Memorandum, dated 26 April 2017 from the Chief Executive, Paddy Clifford. The Committee altered recommendation 28.2 to recommend funding the trial from existing budgets.
	Moved Rachel Bowen, seconded Aleisha Rutherford. The COMMITTEE RECOMMENDS 1.    That Council endorse a staff supported Elected Member “Let’s Talk” engagement trial until March 2018 2.    That Council approve a trial, funded from existing budgets.

29-17

Conference Opportunity - Effective Meetings Memorandum, dated 10 April 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.    That the Committee approve the attendance of up to four elected members to attend, with expenses paid, to ‘Effective Meetings’ course by LGNZ being held in Palmerston North on 26 May 2017. 2.    That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 5 May 2017.

30-17

Conference Opportunity - Representation Review Forum Memorandum, dated 6 April 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Grant Smith, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Committee approve the attendance of up to six elected members to attend, with expenses paid, to ‘Representation Review Forum’ by SOLGM being held in Wellington on 23 June 2017. 2.   That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 5 May 2017.

31-17	Committee Work Schedule
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee receive its Work Schedule dated May 2017.

The meeting finished at 10.34am

Confirmed 7 June 2017

Chairperson