Palmerston North City Council

Minutes of the Committee of Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 19 June 2017, commencing at 9.00am

Members Present:	The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.
Apologies:	Councillor Tangi Utikere (lateness)

7-17	Apologies
	Moved Grant Smith, seconded Vaughan Dennison. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

The meeting adjourned at 9.01am

The meeting resumed at 1.30pm

8-17	Public Comment – James Beard Public Comment was received from James Beard regarding Electoral Ward options.
	Moved Grant Smith, seconded Vaughan Dennison. The COMMITTEE RESOLVED 1.   That the Committee receive public comment.

9-17	Confirmation of Minutes
	Moved Grant Smith, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1. That the minutes of the Committee of Council meeting of 24 May 2017 Part I Public be confirmed as a true and correct record.
	A division was called on clause 9.1 above and was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere
	Moved Grant Smith, seconded Jim Jefferies. 2. Suspend Standing Order 3.19.2 ‘Keeping of Minutes’.
	Moved Cr Karen Naylor, seconded Cr Leonie Hapeta. 3. That the items which were lost be included in the minutes of the Committee of Council meeting of the 24 May 2017.
	Moved Deputy Chairperson Tangi Utikere, seconded Cr Karen Naylor. The COMMITTEE RECOMMENDS 4. That Standing Orders be amended to incorporate that “where an item is moved and seconded and PUT to the meeting. The outcome of the vote shall be recorded in the minutes of the meeting”.

10-17	Finalising the Annual Budget (Plan) 2017/18 Memorandum, dated 7 June 2017 from the Strategy Manager Finance, Steve Paterson.
	Moved Grant Smith, seconded Tangi Utikere. The COMMITTEE RECOMMENDS 1.   That the Annual Budget 2017/18 as circulated with the report titled “Finalising the Annual Budget 2017/18” dated 7 June 2017 be adopted as the final Annual Budget(Plan), subject to the following amendments (if any). 2.   That the Mayor and Chief Executive be given delegated authority to approve the final Annual Budget (Plan) document for publication. 3.   That the adoption of the Annual Budget (Plan) 2017/18 be confirmed as a significant decision within the parameters of the Local Government Act 2002 and that the Council be satisfied that all submissions had been considered and that there has been compliance with the decision-making and consultation requirements of the Act. 4.   That the Chief Executive be delegated authority to authorise payments to Council-controlled organisations and other external organisations in accordance with their respective service level agreements.
	Moved Leonie Hapeta, seconded Grant Smith. 5. That an additional $66,000 capital expenditure be allocated for the provision of the proposed Waitoetoe Dog Park.
	Moved Leonie Hapeta, seconded Grant Smith. 6. That Council authorises the provision of ‘Cricket Sight Screens’ (a $20,000 cost) from within the financial envelope previously approved ($175,663.58) by the Committee of Council Meeting on 24 May 2017 for the Fitzherbert Park Upgrade.
	Moved Lorna Johnson, seconded Leonie Hapeta. 7. That Council increase the event support budget to $180,000 by budget adjustments without impacting total rates.

The meeting finished at 2.32pm

Confirmed XX February 2018

Chairperson