Palmerston North City Council

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 12 June 2017, commencing at 9.02am.

Members Present:	Councillors Rachel Bowen (in the Chair), Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.
Apologies:	The Mayor (Grant Smith) (early departure) and Councillors Duncan McCann (early departure) and Tangi Utikere (for lateness)

The Mayor (Grant Smith) left the meeting at 12.07pm during consideration of clause 15. He was not present for clauses 15 to 19 inclusive.

Councillor Duncan McCann entered the meeting at 12.12pm during consideration of clause 16.  He was not present for clauses 13 to 15 inclusive.

Councillor Tangi Utikere entered the meeting at 11.32am when the meeting resumed. He then left the meeting at 12.29pm during consideration of clause 16. He then entered the meeting again at 1.04pm. He was not present for clauses 12 and 16 to 18 inclusive.

Councillor Leonie Hapeta left the meeting at 1.00pm during consideration of clause 17. She was not present for clauses 17 to 19 inclusive.

12-17	Apologies
	Moved Rachel Bowen, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

The meeting adjourned at 9.03am. The meeting resumed at 11.32am. When the meeting resumed Councillor Tangi Utikere was present and Councillor Duncan McCann was not present.
13-17	Deputation - MUSA Deputation from Nikita Skipper, President of MUSA. Nikita tabled the MUSA internal organisational diagram. She advised that they were not looking for money from Council but were wanting to work closer together with Council. MUSA recognised that the current relationship between them and Council was not particularly great. Nikita advised that she would like to promote the Council through the student radio station and media and could set up meetings once or twice a year to swap information with regards to the students and the city as they would love for students to recognise Council. Nikita advised that most of the students have their post study jobs lined up by the second year of studying so Council would need to approach them on their first year of study about the opportunities here in the city. MUSA would be more than happy to help with this and can arrange for the Council to come and talk to the students about the opportunities.
	Moved Leonie Hapeta, seconded Tangi Utikere. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive the deputation for information.

14-17	Confirmation of Minutes
	Moved Rachel Bowen, seconded Leonie Hapeta. The COMMITTEE RESOLVED That the minutes of the Community Development Committee meeting of 13 March 2017 Part I Public be confirmed as a true and correct record.

15-17	Notice of Motion - Disability Reference Group In discussion it was noted that there needed to be a more systematic way with reporting on community relationships and representations with community groups.
The Mayor (Grant Smith) left the meeting at 12.07pm.
	Moved Karen Naylor, seconded Lew Findlay QSM. The COMMITTEE RECOMMENDS 1. That Council supports the formation of a Disability Reference Group to advise Council on disability issues noting that the Group’s Terms of Reference will be subject to formal Council endorsement.
	Moved Brent Barrett, seconded Leonie Hapeta. 2.    That the Chief Executive reports on community relationships and representations as it relates to portfolios.

16-17	Begging in the CBD - Place Activations Update Memorandum, dated 19 May 2017 from the Manager - Community Engagement, Ian Littleworth.
Councillor Duncan McCann entered the meeting at 12.12pm. Councillor Tangi Utikere left the meeting at 12.29pm.
	Moved Karen Naylor, seconded Gabrielle Bundy-Cooke. The COMMITTEE RESOLVED 1.   That the Memorandum titled “Begging in the CBD – Place Activations Update” from the Manager – Community Engagement, Ian Littleworth, dated 19 May 2017 be received.

17-17	Implications of the proposed review of the Social Housing Strategy Memorandum, dated 19 May 2017 from the Strategy & Policy Manager, Julie Macdonald. In discussion it was noted that the renovations to the bedsits should be ceased to enable the priority be put on increasing new social housing. It was also noted that Options 1A and 1B were too complicated so needed to look more into  Options 1C and 1D.
Councillor Leonie Hapeta left the meeting at 1.00pm.
	Moved Susan Baty, seconded Lorna Johnson. The COMMITTEE RECOMMENDS 1. That Appendix One attached to the memorandum titled “Implications of the proposed review of the Social Housing Strategy’ from the Strategy and Policy Manager, Julie Macdonald, dated 19 May 2017 be received. 2. That the Council consider ceasing the conversion of bedsits to enable priority to be placed on increasing new social housing as part of the 10-year plan development and subsequent consultation. 3. That the Council is provided with further information about the implementation of Options 1C and 1D, in order to inform a recommended change to be consulted on through the 10 Year Plan process.

18-17

Community Centres Review Memorandum, dated 25 May 2017 from the General Manager - Libraries and Community Services, Debbie Duncan.

Moved Rachel Bowen, seconded Vaughan Dennison. The COMMITTEE RECOMMENDS 1.   That Council reviews and approves the Action Points highlighted within this Memorandum in relation to the Community Centres workshop held 15 May 2017. ·     Organise a meeting with all lease holders / management committees with the Mayor and relevant Councillors to outline Council goals and expectations. ·     Review and update agreements, policies and charges to clearly outline responsibilities and expectations of both Council and the individual management committee on a Centre by Centre basis. ·     Asset Management Plans to be reviewed for inclusion within the 10 Year plan considerations. ·     Support individual management committees with their capacity and capability building. ·     Develop an annual satisfaction survey of users to be included as a KPI for each centre. ·     Investigate a centralised digital booking and information solution.

19-17	Committee Work Schedule
Councillor Tangi Utikere entered the meeting again at 1.04pm.
	Moved Rachel Bowen, seconded Susan Baty. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive its Work Schedule dated June 2017.

The meeting finished at 1.08pm

Confirmed 11 September 2017

Chairperson