PALMERSTON NORTH CITY
COUNCIL
Extraordinary
Council MEETING
12 June 2017
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 9.00am on Monday, 12 June 2017 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
MAYOR
Order of Business
(NOTE: The commencement time for this meeting
coincides with the commencement time for the Economic Development Committee and
the Community Development meetings. The format for the meeting will be that the
Economic Development and Community Development Committee meetings will open,
take apologies and adjourn immediately to allow the Extraordinary Council
meeting to consider its business. At the conclusion of the Council meeting the
Economic Development Committee meeting and then the Community Development meeting
will resume to consider their business.
1. Apologies
2. Confirmation of
Agenda and Urgent items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
Reports
3. Endorsement
of Council's Vision, Principles and Goals for the Development of the 10 Year
Plan Page 7
Memorandum,
dated 24 May 2017 from the Head of Community Planning, Andrew Boyle.
NOTE:
The Vision, Principles and
Goals document will be separately circulated.
4. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Acting Chief
Executive (David Wright), Chief Financial Officer (Grant Elliott), General
Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl
Bryant), General Manager, City Networks (Ray Swadel), General Manager,
Customer Services (Peter Eathorne), General Manager, Libraries and Community
Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and
Strategic Communications Manager (Mark Torley) because of their knowledge and
ability to provide the meeting with advice on matters both from an
organisation-wide context (being members of the Council’s Management
Team) and also from their specific role within the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Governance and
Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny
Odell, Carly Chang and Rachel Corser), because of their knowledge and ability
to provide the meeting with procedural advice and record the proceedings of
the meeting.
[Add Council
Officers], because of
their knowledge and ability to assist the meeting in speaking to their report
and answering questions, noting that such officer will be present at the
meeting only for the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability
to assist the meeting in speaking to their report/s [or other matters as
specified] and answering questions, noting that such person/s will be present
at the meeting only for the items that relate to their respective report/s
[or matters as specified].
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PALMERSTON NORTH CITY
COUNCIL
Memorandum
TO: Council
MEETING DATE: 12 June 2017
TITLE: Endorsement of Council's Vision, Principles and Goals for the
Development of the 10 Year Plan
DATE: 24 May 2017
AUTHOR/S: Andrew
Boyle, Head of Community Planning, City Future
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RECOMMENDATION(S) TO Council
1. That
the Council endorse the attached draft Vision, Principles and Goals for
the development of the 2018 10 Year Plan.
2. That
the Council note that the draft Vision, Principles and Goals will be
consulted on through the 10 Year Plan in March 2018. They will be
amended if necessary and then adopted in June 2018.
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1. ISSUE
The
Council’s 10 Year Plan needs to describe its Community Outcomes.
These are the outcomes that the Council “aims to achieve in meeting the
current and future needs of communities for good-quality local infrastructure,
local public services, and performance of regulatory functions.” (LG Act
s 5).
The Council
calls these its Vision and Goals. The Council also has a set of
Principles to guide its actions.
The Council is
endorsing the draft Vision, Principles and Goals so it can develop the levels
of service, programmes and budgets for the 2018 10 Year Plan.
Elected
members developed the draft Vision, Principles and Goals through a series of
workshops.
The Vision is
based on keeping all the advantages of being a small city whilst having big
city ambitions.
Vision: Palmerston North: Small city
benefits, big city ambition
Palmerston North celebrates its small city advantages – great
quality of life, strong community, and easy affordable access to
services. We are a city that embraces our people, iwi heritage and
diversity, offering vibrancy and big city excitement without the hassle and
cost. We are a healthy and active city with excellent sports and
recreation options.
As the economic centre of our region we are
ambitious, innovative and agile, and quickly adapt to change to create
prosperity. We are connected and use the talents of our whole community
to work as one team. We are a future-focused city that enhances our environment
and ensures growth is sustainable.
2. BACKGROUND
The Vision,
Principles and Goals are part of the Council’s new strategic
framework. The purpose of the framework is to:
· Give clarity to
Palmerston North residents and organisations, and to Council staff about what
elected members, as the democratic representatives of the City, want the City
to be like in the next 10 years.
· To help elected members
prioritise the Council’s actions (services and programmes) as they
develop 10 Year Plans and Annual Budgets to achieve the Vision and Goals.
· To indicate what
success will look like and what Council needs to do, so that its progress
towards the Vision and Goals can be monitored.
The strategic
framework consists of:
· The Vision – a
word picture of what elected members want Palmerston North to be like in 10
years (see pages 1 and 3 of the attached draft Vision, Principles and Goals
document).
· Principles –
values to guide the way that elected members and staff will interact with the
community and their leadership of the city (see page 2 of the attached draft
Vision, Principles and Goals document).
· Goals – major
areas that the Council needs to focus on to achieve the Vision (see page 4-8 of
the attached draft Vision, Principles and Goals document).
· Strategies –
high level descriptions of Council’s priorities over the next five to ten
years to achieve the Vision and Goals.
· Plans –
detailed descriptions for each of the next three years of the services Council
will provide and the projects it will implement, with their costs.
The Strategies
and Plans will be progressively developed through the preparation of the 2018
10 Year Plan.
All levels of
the framework are informed by previous engagement with Palmerston North
residents and organisations, along with an understanding of the needs and
expectations of future residents and organisations.
Further
engagement on the framework as a whole will occur through the 10 Year Plan
consultation in March 2018.
3. NEXT
STEPS
The Council
will use the draft Vision, Principles and Goals to develop its 10 Year Plan for
2018 to 2027. This will include public consultation on the draft Vision,
Principles and Goals, along with the services and programmes to achieve them,
in March 2018.
The Council
will consider all the comments from this consultation and then finalise the
whole framework, along with the 10 Year Plan, in June 2018.
Attachments
NIL
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Andrew Boyle
Head of Community Planning
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