AGENDA

Extraordinary

Council

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grant Smith (Mayor)

Tangi Utikere (Deputy Mayor)

Brent Barrett

Leonie Hapeta

Susan Baty

Jim Jefferies

Rachel Bowen

Lorna Johnson

Adrian Broad

Duncan McCann

Gabrielle Bundy-Cooke

Karen Naylor

Vaughan Dennison

Bruno Petrenas

Lew Findlay QSM

Aleisha Rutherford

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Extraordinary Council MEETING

 

12 June 2017

 

MEETING NOTICE

Pursuant to Clause 21 of Schedule 7 of the Local Government Act 2002, I hereby requisition an extraordinary meeting of the Council to be held at 9.00am on Monday, 12 June 2017 in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North, to consider the business stated below.

 

 
 

 

 

 

 

 

 


MAYOR

 

 

Order of Business

(NOTE: The commencement time for this meeting coincides with the commencement time for the Economic Development Committee and the Community Development meetings. The format for the meeting will be that the Economic Development and Community Development Committee meetings will open, take apologies and adjourn immediately to allow the Extraordinary Council meeting to consider its business. At the conclusion of the Council meeting the Economic Development Committee meeting and then the Community Development meeting will resume to consider their business.

1.         Apologies

2.         Confirmation of Agenda and Urgent items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.   

Reports

3.         Endorsement of Council's Vision, Principles and Goals for the Development of the 10 Year Plan                                                                                                                      Page 7

Memorandum, dated 24 May 2017 from the Head of Community Planning, Andrew Boyle.    

NOTE: The Vision, Principles and Goals document will be separately circulated.

 4.        Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

 

 

 

 

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

 

 

      



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           12 June 2017

TITLE:                            Endorsement of Council's Vision, Principles and Goals for the Development of the 10 Year Plan

DATE:                            24 May 2017

AUTHOR/S:                   Andrew Boyle, Head of Community Planning, City Future

 

 

RECOMMENDATION(S) TO Council

1.   That the Council endorse the attached draft Vision, Principles and Goals for the development of the 2018 10 Year Plan.

2.   That the Council note that the draft Vision, Principles and Goals will be consulted on through the 10 Year Plan in March 2018.  They will be amended if necessary and then adopted in June 2018.

 

 

 

1.         ISSUE

The Council’s 10 Year Plan needs to describe its Community Outcomes.  These are the outcomes that the Council “aims to achieve in meeting the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions.” (LG Act s 5).

The Council calls these its Vision and Goals.  The Council also has a set of Principles to guide its actions.

The Council is endorsing the draft Vision, Principles and Goals so it can develop the levels of service, programmes and budgets for the 2018 10 Year Plan. 

Elected members developed the draft Vision, Principles and Goals through a series of workshops. 

The Vision is based on keeping all the advantages of being a small city whilst having big city ambitions.

 

Vision:  Palmerston North: Small city benefits, big city ambition

Palmerston North celebrates its small city advantages – great quality of life, strong community, and easy affordable access to services.  We are a city that embraces our people, iwi heritage and diversity, offering vibrancy and big city excitement without the hassle and cost.  We are a healthy and active city with excellent sports and recreation options.

As the economic centre of our region we are ambitious, innovative and agile, and quickly adapt to change to create prosperity.  We are connected and use the talents of our whole community to work as one team. We are a future-focused city that enhances our environment and ensures growth is sustainable.

 

2.         BACKGROUND

The Vision, Principles and Goals are part of the Council’s new strategic framework.  The purpose of the framework is to:

·    Give clarity to Palmerston North residents and organisations, and to Council staff about what elected members, as the democratic representatives of the City, want the City to be like in the next 10 years.

·    To help elected members prioritise the Council’s actions (services and programmes) as they develop 10 Year Plans and Annual Budgets to achieve the Vision and Goals.

·    To indicate what success will look like and what Council needs to do, so that its progress towards the Vision and Goals can be monitored.

The strategic framework consists of:

·    The Vision – a word picture of what elected members want Palmerston North to be like in 10 years (see pages 1 and 3 of the attached draft Vision, Principles and Goals document).

·    Principles – values to guide the way that elected members and staff will interact with the community and their leadership of the city (see page 2 of the attached draft Vision, Principles and Goals document).

·    Goals – major areas that the Council needs to focus on to achieve the Vision (see page 4-8 of the attached draft Vision, Principles and Goals document).

·    Strategies – high level descriptions of Council’s priorities over the next five to ten years to achieve the Vision and Goals.

·    Plans – detailed descriptions for each of the next three years of the services Council will provide and the projects it will implement, with their costs.

The Strategies and Plans will be progressively developed through the preparation of the 2018 10 Year Plan. 

All levels of the framework are informed by previous engagement with Palmerston North residents and organisations, along with an understanding of the needs and expectations of future residents and organisations.

Further engagement on the framework as a whole will occur through the 10 Year Plan consultation in March 2018.

 

3.         NEXT STEPS

The Council will use the draft Vision, Principles and Goals to develop its 10 Year Plan for 2018 to 2027.  This will include public consultation on the draft Vision, Principles and Goals, along with the services and programmes to achieve them, in March 2018.

The Council will consider all the comments from this consultation and then finalise the whole framework, along with the 10 Year Plan, in June 2018.

 

 

Attachments

NIL 

 

Andrew Boyle

Head of Community Planning