Extraordinary
Manawatu District/Palmerston North City Joint Strategic Planning Committee MEETING
21 June 2017
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 9.00am on Wednesday, 21 June 2017 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
MAYOR
Order of Business
1. Apologies
2. Notification of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Public Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the Committee wishes
to consider or discuss any issue raised that is not specified on the Agenda,
other than to receive the comment made or refer it to the Chief Executive, then
a resolution will need to be made in accordance with clause 2 above.)
4. Confirmation
of Minutes Page 7
“That the minutes of the MD/PNCC Joint Strategic Planning
Committee meeting of 31 March 2017 Part I Public be confirmed as a true and
correct record”.
5. Presentation
- Linda Stewart, CEDA CEO - Agri-Investment Week Page 11
Presentation,
dated 8 June 2017, by Kyle Whitfield.
6. Central
Economic Development Agency - Final Statement of Intent for 2017/18 Page 13
Memorandum,
dated 6 June 2017 from the General Manager, Community and Strategy, Manawatu
District Council, Brent Limmer and the General Manager - City Future, Sheryl
Bryant.
7. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Acting Chief
Executive (David Wright), Chief Financial Officer (Grant Elliott), General
Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl
Bryant), General Manager, City Networks (Ray Swadel), General Manager,
Customer Services (Peter Eathorne), General Manager, Libraries and Community
Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and
Strategic Communications Manager (Mark Torley) because of their knowledge and
ability to provide the meeting with advice on matters both from an
organisation-wide context (being members of the Council’s Management Team)
and also from their specific role within the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Governance and
Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny
Odell, Carly Chang and Rachel Corser), because of their knowledge and ability
to provide the meeting with procedural advice and record the proceedings of
the meeting.
[Add Council
Officers], because of
their knowledge and ability to assist the meeting in speaking to their report
and answering questions, noting that such officer will be present at the
meeting only for the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability
to assist the meeting in speaking to their report/s [or other matters as
specified] and answering questions, noting that such person/s will be present
at the meeting only for the items that relate to their respective report/s
[or matters as specified].
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Palmerston North City Council
Minutes of
the Extraordinary Manawatu District/Palmerston North City Joint Strategic
Planning Committee Meeting Part I Public, held in the Council Chamber, First
Floor, Civic Administration Building, 32 The Square, Palmerston North on 31 March 2017,
commencing at 1.00pm
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Members
Present:
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Manawatu District Council
The Mayor (Helen Worboys) and Councillors
Barbara Cameron, Shane Casey, Michael Ford and Phil Marsh.
Palmerston North City Council
The Mayor (Grant Smith) and Councillors
Susan Baty, Leonie Hapeta and Tangi Utikere.
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Non Members:
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Manawatu District Council
Councillors Steve Bielski, Hilary
Humphrey and Alison Short.
Palmerston North City Council
Councillors Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.
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Apologies:
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Councillor Jim Jefferies.
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Note: The
meeting was Chaired by the Palmerston North City Council Chief Executive until
the election of a Chair and Deputy Chair which was in clause 2-17.
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1-17
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Apologies
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Moved
Grant Smith, seconded Leonie Hapeta.
The COMMITTEE RESOLVED
1. That the Committee receive the apologies.
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2-17
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Appointment of Chair and Deputy
Chairperson of the Manawatu District/Palmerston North City Joint Strategic
Planning Committee
Memorandum,
dated 28 February 2017 from the Governance & Support Team Leader, Kyle
Whitfield.
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Moved Michael Ford, seconded Tangi
Utikere.
The COMMITTEE
RESOLVED
1. That
the Mayor of Palmerston North City Council be the
Chairperson and the Mayor of Manawatu District Council become the Deputy
Chairperson of the Manawatu District/Palmerston North City Joint Strategic
Planning Committee.
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3-17
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Public Participation at Meetings
Memorandum,
dated 16 March 2017 from the Governance & Support Team Leader, Kyle
Whitfield.
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Moved Grant Smith, seconded Tangi
Utikere.
The COMMITTEE
RESOLVED
1. That
Manawatu District/Palmerston North City Joint
Strategic Planning Committee set aside a public comment section of not more
than 30 minutes at the commencement of each ordinary meeting of the Committee
to provide members of the community the opportunity to comment.
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4-17
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Presentation - Gravel and Tar
Presentation,
dated 16 March 2017, by Kyle Whitfield.
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Moved Grant Smith, seconded Leonie
Hapeta.
The COMMITTEE
RESOLVED
1. That the Manawatu District/Palmerston North City Joint Strategic
Planning Committee receive the presentation for information.
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5-17
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Central Economic Development Agency -
Annual Report for 9 Months Ended 30 June 2016
Memorandum,
dated 12 March 2017 from the General Manager - City Future, Sheryl Bryant and
the General Manager, Community and Strategy, Manawatu District Council, Brent
Limmer.
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Moved Grant Smith, seconded Helen Worboys.
The COMMITTEE
RECOMMENDS
1. That
the Annual Report and Financial Statements of the
Central Economic Development Agency for the year ended 30 June 2016 be
received.
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6-17
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Central Economic Development Agency -
Interim Report for 6 Months to 31 December 2016
Memorandum,
dated 12 March 2017 from the General Manager - City Future, Palmerston North
City Council, Sheryl Bryant and the General Manager - Community and Strategy,
Manawatu District Council, Brent Limmer.
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Moved Grant Smith, seconded Helen Worboys.
The COMMITTEE
RECOMMENDS
1. That
the Interim Report and Financial Statements of the
Central Economic Development Agency for the period ended 31 December 2016 be
received.
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7-17
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Central Economic Development Agency -
Draft Statement of Intent for 2017/18
Memorandum,
dated 12 March 2017 from the General Manager - City Future, Palmerston North
City Council, Sheryl Bryant and the General Manager - Community and Strategy,
Manawatu District Council, Brent Limmer.
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Moved Grant Smith, seconded Helen Worboys.
The COMMITTEE
RECOMMENDS
1. That
the Central Economic Development Agency’s draft Statement of Intent for
2017/18 be received.
2. That
the comments on the draft SOI be conveyed to CEDA for its consideration in
finalising the SOI:
· Working closely with the councils in
developing a marketing strategy to promote a sense of identity for the region
· Working closely with the councils in
undertaking any analysis of the events sector and subsequent discussion that
may evolve in regard to roles and relationships
· Advancing the work on the Business Hub
to achieve greater collaboration and synergy amongst key partners
· Establishing a relationship with Iwi
· Working with councils to better
understand their strategic aspirations and growth plans.
· The outcome of supporting the growth of
business in the region also include job growth.
· The service statement regarding
business development and support be strengthened to focus on inward
investment and new businesses as a priority and that the associated
activities include specific reference to Spearhead Manawatu and the Lead Team
(i.e. MDC and PNCC Mayors and CEOs; CEDA Chair and CEO; and Spearhead
Principal) as a key activity in achieving inward investment.
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The meeting finished at 2.09pm
Confirmed 31 May 2017
Chairperson
PALMERSTON NORTH CITY
COUNCIL
Memorandum
TO: Manawatu District/Palmerston North City Joint Strategic Planning
Committee
MEETING DATE: 21 June 2017
TITLE: Central Economic Development Agency - Final Statement of Intent for
2017/18
DATE: 6 June 2017
AUTHOR/S: Brent Limmer, General Manager, Community and Strategy, Manawatu
District Council, -
Sheryl Bryant,
General Manager - City Future, City Future
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RECOMMENDATIONS TO COMMITTEE
1. That
the Central Economic Development Agency
Statement of Intent for 2017/18 be agreed.
2. That
CEDA’s role in events be noted.
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1. ISSUE
The Central
Economic Development Agency (CEDA) as a Council Controlled Organisation is
required to prepare and adopt a Statement of Intent (SOI) each year before 30
June. The final SOI for 2017/18 is attached for agreement by the Committee.
In the context of the SOI, events is specifically addressed in this report to
address the concerns raised at the last Committee meeting.
2. BACKGROUND
CEDA’s
draft SOI was considered by the Joint Strategic Planning Committee on 31 March
2017. The draft was received and the following comments were conveyed to
CEDA for its consideration in finalising the SOI:
· “Working
closely with the councils in developing a marketing strategy to promote a sense
of identity for the region
· Working
closely with the councils in undertaking any analysis of the events sector and
subsequent discussion that may evolve in regard to roles and relationships
· Advancing
the work on the Business Hub to achieve greater collaboration and synergy
amongst key partners
· Establishing
a relationship with Iwi
· Working
with councils to better understand their strategic aspirations and growth plans
· The
outcome of supporting the growth of business in the region also include job
growth
· The
service statement regarding business development and support be strengthened to
focus on inward investment and new businesses as a priority and that the
associated activities include specific reference to Spearhead Manawatu and the
Lead Team (i.e. MDC and PNCC Mayors and CEOs; CEDA Chair and CEO; and Spearhead
Principal) as a key activity in achieving inward investment.”
CEDA has
considered the Committee’s comments and made a number of changes.
CEDA’s responses are summarised below:
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Committee’s
Comments
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CEDA’s
Response
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Marketing
strategy and promotion of sense of identity
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Amended SOI:
Working collaboratively with Councils to develop a marketing strategy and
activities to develop strong sense of Manawatu identity.
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Analysis of
events sector and subsequent roles and relationships
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Amended SOI:
Working collaboratively with Councils to design, develop and establish a
regional events and conference model.
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Business Hub
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Amended SOI:
Business hub establishment strategy.
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Relationship
with Iwi
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CEDA fully
intends to establish relationships with Iwi and engagement has already been
initiated. At this stage there is not a clear understanding of what
activity this may lead to. This will be addressed in future SOI’s
when specific actions have been identified.
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Understanding
of Councils’ strategic aspirations and growth plans
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This has not
been included as a specific action as it is implicit and fundamental to the
way CEDA and the Councils work together. CEDA is fully committed to
working with the Councils.
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Committee’s
Comments
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CEDA’s
Response
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Supporting
business growth outcome to include job growth
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Job growth
has been identified as a monitoring indicator.
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Strengthening
inward investment
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Amended SOI:
Specific reference has been made to Spearhead Manawatu. The reference
to the Lead Team is more appropriately covered in the contract between CEDA
and Spearhead Manawatu.
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There has been
concern expressed about the lack of clarity in regard to CEDA’s role in
events. This was raised at the last Committee meeting and has also been
raised through each Council’s annual plan submission process. CEDA
has addressed this through the activity in the SOI of working collaboratively
with Councils to design, develop and establish a regional events and conference
model. In addition, CEDA has agreed their role in regional events as:
· Delivery
of major events (Agri-Investment Week, Sort-It Expo)
· Facilitating
major events
· Attracting
and facilitating economic events to the region (e.g. BIDs)
· Administering
a major events fund (subject to Councils’ annual plan deliberations)
· Supporting
a visitor experience around events
· Supporting
marketing and promotion of events that attract visitors
· Providing
a single point of contact for events coming to the region
· Co-ordinating
a regional events calendar.
This role is
consistent with the contracted services required of CEDA, being:
· Major events that
support priority sectors and economic growth and/ or enhance the reputation of
the Manawatu
· Co-ordinating the
promotion of key events and adding value to the visitor experience.
CEDA and the
Councils will jointly bring proposed criteria for major events funding,
together with a recommended administration framework, to a joint workshop for
discussion and direction.
In addition,
CEDA has completed the section on monitoring indicators, which at the time of
the draft was yet to be addressed. In completing this section, CEDA has
consulted with both Councils’ economists.
3. OPTIONS
Under the Local Government Act, S65(2) states that:
“A local authority must, as soon as practicable after a
statement of intent of a council-controlled organisation is delivered to
it,—
(a) agree to the statement of intent; or
(b) if it does not agree, take all practicable steps under clause 5 of Schedule 8 to require the statement of intent to be
modified.”
The latter
option would mean the shareholders, by resolution, requiring the Board to
modify its SOI by omitting or including provisions of the kind referred to in
Schedule 8 (9) (1) (a)-(i). The shareholders would be required to give
notice to the Board of the resolution but before doing so, they are required to
consult with the Board on the matters included in the notice.
The recommended
option is to agree to the SOI.
4. NEXT
STEPS
There are no
further steps required of the Councils. However, the Board is required to
make the SOI available to the public within 1 month after the date on which it
is delivered to the shareholders or adopted, as the case may be.
Attachments
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1.
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CEDA Final Statement of Intent 2017/18 ⇩ 
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Brent Limmer
General Manager, Community and Strategy,
Manawatu District Council
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Sheryl Bryant
General Manager - City Future
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