Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 June 2017, commencing 9.00am.

Members Present:	Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.
Apologies:	Councillor Vaughan Dennison (for lateness).

Councillor Vaughan Dennison entered the meeting at 3.02pm when the meeting resumed. He was not present for clause 32.

Councillor Gabrielle Bundy-Cooke left the meeting at 3.16pm during consideration of clause 35.  She entered the meeting again at 3.50pm during consideration of clause 37.  She was not present for clauses 35 and 36.

Councillor Tangi Utikere entered the meeting again at 3.34pm during consideration of clause 37.  He was not present for clauses 33 to 36 inclusive.

32-17	Apologies
	Moved Tangi Utikere, seconded Grant Smith. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

The meeting adjourned at 9.01am

The meeting resumed at 3.02pm

When the meeting resumed Councillor Tangi Utikere was not present and Councillor Vaughan Dennison was present.

33-17	Confirmation of Minutes
	Moved Duncan McCann, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1.  That the minutes of the Planning and Strategy Committee meeting of 1 May 2017 Part I Public be confirmed as a true and correct record.

34-17	Univer-City Memorandum, dated 3 April 2017 from the General Manager - City Future, Sheryl Bryant.
	Moved Duncan McCann, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.   That the information be received.

35-17	Palmerston North Animals and Bees Bylaw 2011 Review - S155 Determination Report Report, dated 16 May 2017 from the Policy Analyst, Ann-Marie Mori. Councillor Gabrielle Bundy-Cooke left the meeting at 3.16pm
	Moved Duncan McCann, seconded Rachel Bowen. The COMMITTEE RECOMMENDS 1.   That it be agreed that a bylaw is the most appropriate way of addressing the public health and safety, and nuisance problems, caused by the keeping of animals (other than dogs) within Palmerston North.

36-17	Palmerston North Dog Control Policy 2011- Review Report, dated 15 May 2017 from the Policy Analyst, Ann-Marie Mori.
	Moved Duncan McCann, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1.   That the Committee agrees to a review of the Palmerston North Dog Control Policy 2011.

37-17	Pedestrian Facilities and Safety (NZTA) - March 2017 Memorandum, dated 22 May 2017 from the Senior Transportation Engineer, Glenn Connelly. Councillor Tangi Utikere entered the meeting again at 3.34pm Councillor Gabrielle Bundy-Cooke entered the meeting again at 3.50pm
	Moved Duncan McCann, seconded Karen Naylor. The COMMITTEE RESOLVED 1.   That the Committee note the progress and actions regarding pedestrian safety and crossing facilities outlined in this report.

38-17	Committee Work Schedule
	Moved Leonie Hapeta, seconded Lew Findlay QSM. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee receive its Work Schedule dated June 2017.

Exclusion of Public

39-17

Recommendation to Exclude Public

Moved Duncan McCann, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
1.	Proposed Land Acquisition by a Commercial Interest	Commercial Activities	s7(2)(h)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Glenn Connelly, because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

The public part of the meeting finished at 3.55pm

Confirmed 7 August 2017

Chairperson