Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 June 2017, commencing at 9.04am

Members Present:	Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
Apologies:	Councillors Vaughan Dennison (for lateness) and Lew Findlay (part of meeting).

Councillor Duncan McCann entered the meeting at 9.08am during consideration of clause 13.  He was not present for clause 12.

Councillor Vaughan Dennison entered the meeting at 9.18am during consideration of clause 13.  He was not present for clause 12.

Councillor Tangi Utikere left the meeting at 11.49am during consideration of clause 17.  He entered the meeting again at 11.58am during consideration of clause 18.  He was not present for clause 17.

Councillor Susan Baty left the meeting at 11.57am during consideration of clause 18.  She entered the meeting again at 2.00pm following the adjournment.  She was not present for clause 18.

Councillor Lew Findlay left the meeting at 12.54pm at the adjournment.  He entered the meeting again at 2.35pm.  He was present for all clauses.

12-17	Apologies
	Moved Leonie Hapeta, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

13-17

Deputation - The Regional Velodrome Development Trust A deputation was made by Whanganui Mayor Hamish McDoull and Trust Chairperson Mr Leigh Grant regarding the proposed project to put a roof on the velodrome in Whanganui. Councillor Duncan McCann entered the meeting at 9.08am Councillor Vaughan Dennison entered the meeting at 9.18am The velodrome in Whanganui was the first wooden track of its kind and is widely regarded as the fastest track in Australasia.  The Trust has been set up to manage the project to roof the velodrome to protect the asset not only for Whanganui, but the region as well. With the velodrome having a roof the use of the facility would substantially increase for cycling, and opportunities for other activities.  The proposal also includes the development of 200 metre international in-line speed skating track.  The velodrome would also be open for use by the community, similar to how the velodrome at Cambridge operates. The Trust emphasised that this was seen as a regional facility and that by working together as a region this project would succeed.

Moved Leonie Hapeta, seconded Duncan McCann. The COMMITTEE RESOLVED 1.   That the Sport and Recreation Committee receive the deputation for information.

14-17

Deputation - St Peter's College Board of Trustees A deputation was made by St Peter’s College Principal, Mr David Olivier, Board Chairperson, Mr Robert Coulson and Ms Jaspreet Kaur regarding a proposal for a joint initiative to build a 50 metre by 25 metre covered swimming pool on St Peter’s College land. The Board understood there were ongoing issues regarding the availability of facilities for all water sports, such as swimming and canoe polo.  Also it noted that there was demand for use for treatment of sports injuries and hospital rehabilitation. The proposal would see a 10 lane pool with a movable floor, providing for different depth levels, and 1,200 seating facility as well as changing rooms, storage facilities for sport equipment and 95 carparks on St Peter’s land.  The estimated capital investment is between $29 million and $32 million, with operational costs between $450,000 and $500,000 per year. It was acknowledged that the facility was a long term goal, however the Board were committed to the project and would be looking at significant fundraising if the project were to proceed.

Moved Leonie Hapeta, seconded Duncan McCann. The COMMITTEE RESOLVED 1. That the Sport and Recreation Committee receive the deputation for information. Councillor Rachel Bowen declared a conflict of interest and withdrew from voting and discussion on clause 14-17 above.

15-17

Confirmation of Minutes

Moved Leonie Hapeta, seconded Vaughan Dennison. The COMMITTEE RESOLVED 1.  That the minutes of the Sport and Recreation Committee meeting of 6 March 2017 Part I Public and the extraordinary Sport and Recreation Committee meeting of 22 May 2017 Part I Public be confirmed as a true and correct record. The Mayor (Grant  Smith) and Councillors Susan Baty and Bruno Petrenas abstained from voting on the minutes of 22 May 2017.

16-17	Clearview Park Proposed Land Exchange Report, dated 4 May 2017 from the Leisure Assets Planner, Jason Pilkington. During discussion Elected Members noted the ongoing issues with the brick pathways in the area and requested that the developer be approached to investigate options for rectifying the problem.
	Moved Leonie Hapeta, seconded Duncan McCann. The COMMITTEE RECOMMENDS 1.   That Palmerston North City Council, in the report Clearview Park Proposed Land Exchange on 7 June 2017 by Jason Pilkington, and as the administering body of Clearview Reserve, authorises the exchange of that part of the Clearview Reserve described in Appendix I (as part of Lot 1 DP 69185 & Lots 187 189 DP 67876) for the land described in Appendix II (as part of Lot 146 DP 372992) belonging to Fair Investments Ltd.   2.   That Palmerston North City Council, in the report Clearview Park Proposed Land Exchange on 7 June  2017, by Jason Pilkington and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the exchange of that part of the Clearview Reserve described in Appendix I (as part of Lot 1 DP 69185 & Lots 187 189 DP 67876) for the land described in Appendix II (as part of Lot 146 DP 372992) belonging to Fair Investments Ltd.  3.   That Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting a land exchange at Clearview Reserve. 4.   That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to enter into the land exchange at Clearview Reserve.
	Clause 16.1 to 16.4 inclusive above was carried 12 votes to 1, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere. Against: Councillor Lew Findlay QSM. Abstained: Councillor Rachel Bowen.
	Moved Susan Baty, seconded Leonie Hapeta. 5.  That the Chief Executive be instructed to work with the Developer to resolve the maintenance issues of the existing pathways within the Clearview sub division. Councillor Bruno Petrenas declared a conflict of interest and withdrew from voting and discussion on clause 16-17 above.

The meeting adjourned at 11.14am

The meeting resumed at 11.31am

17-17

Campbell Street Campervan Carpark Trial Report, dated 18 May 2017 from the Leisure Assets Planner, Jason Pilkington. Councillor Tangi Utikere left the meeting at 11.49am

Moved Leonie Hapeta, seconded Rachel Bowen. The COMMITTEE RECOMMENDS 1.   That Council continue the trial of the Campbell Street Campervan Carpark for another year to gain a better understanding of the dynamics of the site; and assess the Campbell Street Carpark within the wider context of Motorhome use in the City. 2.   That Council install a security camera at the site up to the value of $8,000. 3.   That Officers report back on the Campbell Street Campervan Carpark trial in June of 2018. 4.   That Officers report back to Council on a wider assessment of potential motor home sites, and with recommendations, prior to a final report on the trial of the Campbell Street Campervan Carpark.

18-17	Waitoetoe Park Draft Reserve Development Plan Report, dated 15 May 2017 from the Leisure Assets Planner, Jason Pilkington. Councillor Susan Baty left the meeting at 11.57am Councillor Tangi Utikere entered the meeting again at 11.58am During discussion elected members proposed a number of minor amendments that could be approved by the Chairperson and Deputy Chairperson.
	Moved Leonie Hapeta, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.   That the Sport and Recreation Committee adopts the “Draft Waitoetoe Park Reserve Development Plan”, attached to the 7 June 2017 Report titled “Waitoetoe Park Draft Reserve Development Plan”, to go out for a one month community consultation period in order to receive public feedback on the draft.
	Moved Tangi Utikere, seconded Rachel Bowen. 2.  That the Chairperson and the Deputy Chairperson of the Committee be      given authority to make minor amendments to the Waitoetoe Park Draft      Reserve Development Plan prior to consultation.

The meeting adjourned at 12.54pm

The meeting resumed at 2.00pm

When the meeting resumed Councillor Susan Baty was present and Councillor Lew Findlay was not present.

19-17	Memorial Park Draft Development Plan Report, dated 17 May 2017 from the Leisure Assets Planner, Jason Pilkington. Councillor Lew Findlay entered the meeting at 2.35pm During discussion elected members noted that there had not been enough consideration of the memorial or remembrance aspect of the Park and other aspects should be considered prior to consultation.
	Moved Grant Smith, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1.   That the Chief Executive be instructed to investigate options for memorial/remembrance to be included in the Memorial Park Development Plan and report back to the Committee at the September 2017 meeting.
	Moved Rachel Bowen, seconded Duncan McCann. 2.  That disability issues are fully reflected in the design of the park before      consultation.

20-17	Committee Work Schedule
	Moved Leonie Hapeta, seconded Duncan McCann. The COMMITTEE RESOLVED 1.   That the Sport and Recreation Committee receive its Work Schedule dated June 2017.

The meeting finished at 2.58pm

Confirmed 4 September 2017

Chairperson