Palmerston North City Council

Minutes of the Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 14 August 2017, commencing at 9.00am.

Members Present:	Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
Apologies:	The Mayor (Grant Smith) and Councillor Adrian Broad (for early departure) (on Council Business).

Councillor Aleisha Rutherford left the meeting at 11.09am during consideration of clause 18.  She entered the meeting again at 11.17am after the consideration of clause 19. She left the meeting again at 12.43pm. She was not present for clauses 18 and 22 to 25 inclusive.

The Mayor (Grant Smith) left the meeting at 12.11pm at the conclusion of clause 19. He was present for clauses 16 to 19 inclusive.

Councillor Adrian Broad left the meeting at 12.11pm at the conclusion of clause 19. He was present for clauses 16 to 19 inclusive.

Councillor Duncan McCann left the meeting at 12.25pm during consideration of clause 20. He entered the meeting again at 12.43pm during consideration of clause 21. He left the meeting again at 2.18pm during consideration of clause 23. He entered the meeting again at 2.26pm during consideration of clause 24 and then left the meeting again at 2.48pm during consideration of clause 24. He was not present for clauses 20, 23 and 25 inclusive.

Councillor Vaughan Dennison left the meeting at 12.43pm during consideration of clause 21. He entered the meeting again at 1.50pm when the meeting resumed. He was not present for clause 21.

16-17	Apologies
	Moved Rachel Bowen, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.
	Clause 16.1 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.01am.

The meeting resumed at 10.40am.

17-17	Confirmation of Minutes
	Moved Rachel Bowen, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.  That the minutes of the Arts, Culture and Heritage Committee meeting of      13 February 2017 Part I Public and the extraordinary Arts, Culture and      Heritage Committee meeting of 3 April 2017 Part I Public be confirmed as a   true and correct record.
	Clause 17.1 above was carried 14 votes to 0, with 2 abstentions, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Abstained: The Mayor (Grant Smith) and Councillor Aleisha Rutherford.

18-17	Asset Management of Palmerston North Public Art and Register of Council Owned Artwork Memorandum, dated 21 July 2017 from the Arts Coordinator, Gillian Tasker. Councillor Aleisha Rutherford left the meeting at 11.09am.
	Moved Rachel Bowen, seconded Karen Naylor. The COMMITTEE RECOMMENDS 1.   That Council receive the report titled “Asset Management of Palmerston North Public Arts and Register of Council Owned Artwork” and dated 21 July 2017, from the Arts Coordinator, Gillian Tasker, and that it be referred to the Long Term Plan process.
	Moved Brent Barrett, seconded Vaughan Dennison. 2.  That the Chief Executive is instructed to maintain a register of public      artworks, including significant works, subject to recommendation 1.
	Clause 18-17 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

19-17	Deputation - Te Manawa Mr John Fowke, Mr Andy Lowe and Mr Tyson Schmidt made a deputation to the Committee regarding their ambitious goals for Te Manawa in 2025 and how these could support a bold and inclusive city and region. Mr Fowke spoke about creating a city that is a great place for all peoples, in particular families, and celebrating our heritage, diversity and creativity. Also to develop into an arts powerhouse with a national reputation for creativity and the arts. He talked about the success of some of the exhibition that they have had. Mr Lowe advised that museums and galleries are evolving to match societal shifts and are becoming spaces that are more and more useful, helping to affect social change. They want the museum work to be visible, people centric and interactive with the ultimate goal being that all staff work with the public and that there is no ‘back of house’. He gave some ideas to the Committee that would consistently deliver an outstanding experience. Mr Schmidt spoke about the challenge they are having including earthquake strengthening, running out of collections storage, buildings not fit-for-purpose. He presented two options, A and B, with one being a new building repositioned and the other a mix of repurposing and new build. He mentioned the cost of the two options and what they would require from the Council and from fundraising and grants. Councillor Aleisha Rutherford entered the meeting again at 11.17am.
	Moved Rachel Bowen, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1. That the Arts, Culture and Heritage Committee receive the deputation for information.
	Moved Rachel Bowen, seconded Grant Smith. 2.  That the presentation be referred to the Long Term Plan process.
	Moved Vaughan Dennison, seconded Jim Jefferies. 3.  That the Concept Plan be developed further into a staged Master Plan with      business case support for the Long Term Plan consideration.
	Moved Grant Smith, seconded Rachel Bowen. 4.  That the Chief Executive be instructed to report back to the August Council      meeting on how to best achieve recommendation 3.
	Clause 19-17 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. The Mayor (Grant Smith) left the meeting at 12.11pm. Councillor Adrian Broad left the meeting at 12.11pm.

20-17	Deputation - Palmerston North History Project Ms Margaret Tennant made a deputation to the Committee regarding the Palmerston North History Project sponsored by the Palmerston North Heritage Trust. Ms Tennant spoke about their book which will include a social history approach and address issues arising from the more recent past, as well as the foundation period. She mentioned that it will be a well-illustrated and referenced book of nine essays of approximately 8,000 words each, plus introduction and conclusion. Ms Tennant advised what funding they had already received from the Lotteries Heritage, the Mayor’s Office and Massey University. Along with help from the Heritage section of the City Library. Ms Tennant suggested that the Palmerston North City Council or the Mayor’s Office purchase at least 500 copies of the book for $30.00 per unit. Councillor Duncan McCann left the meeting at 12.25pm.
	Moved Rachel Bowen, seconded Lorna Johnson. The COMMITTEE RECOMMENDS 1. That the Arts, Culture and Heritage Committee receive the deputation for information. 2. That the request for financial support be referred to the Chief Executive.
	Clause 20-17 above was carried 13 votes to 0, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

21-17	Deputation - National Young Performer Awards Ms Nikki Cunningham made a deputation to the Committee regarding the National Young Performer Awards. Ms Cunningham mentioned that the awards was in their 41^st year of competition and the 4^th year in Palmerston North. It is the only competition of its kind in New Zealand with eight soloist art forms and troupes and must win the right to compete. The prize money is currently $45,000 every year. The competition would be held in Palmerston North on 20-22 October 2017. The venues used for the competition in Palmerston North are the Regent on Broadway, Globe Theatre and the Speirs Centre.  Ms Cunningham presented some statistics of the visitors by region, type of accommodation used, average daily spend per person and how they travelled here. She highlighted that 93% that attended the competition came from outside of the Manawatu, the average daily spend per person was $166.90, 80% stayed in commercial accommodation, the average nights stayed were 3 nights and 53% travelled her by plane. The estimated economic impact on the Manawatu was $742,248 and in 2017 it could be $838,170. Councillor Vaughan Dennison left the meeting at 12.43pm. Councillor Duncan McCann entered the meeting again at 12.43pm.
	Moved Rachel Bowen, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1. That the Arts, Culture and Heritage Committee receive the deputation for information.
	Clause 21.1 above was carried 13 votes to 0, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 12.43pm.

The meeting resumed at 1.50pm.

Councillor Aleisha Rutherford was not present when the meeting resumed.

Councillor Vaughan Dennison was present when the meeting resumed.

22-17	Military History Exhibition Facility Feasibility Study - extension of scope Memorandum, dated 28 July 2017 from the Manager - Community Engagement, Ian Littleworth.
	Moved Rachel Bowen, seconded Vaughan Dennison. The COMMITTEE RECOMMENDS 1.   That the memorandum titled “Military History Exhibition Facility Feasibility Study – extension of scope” and dated 28 July 2017 from the Manager – Community Engagement, Ian Littleworth, be received. 2.   That the scope of the feasibility study be extended to also include wider museum/heritage issues and opportunities as well as a military history exhibition facility.  3.   That the feasibility study be renamed “Military History/Heritage issues and options” to reflect the broader scope of the programme and report back to the November Arts, Culture and Heritage Committee meeting.
	Clause 22-17 above was carried 13 votes to 0, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

23-17	Presentation of Finalised Statements of Intent 2017-2020 for Council-Controlled Organisations (Cultural) Report, dated 28 July 2017 from the Community Funding Coordinator, Rebecca Hofmann and the Management Accountant, Matt Duxfield. Councillor Duncan McCann left the meeting at 2.18pm.
	Moved Rachel Bowen, seconded Tangi Utikere. The COMMITTEE RECOMMENDS 1.   That the Statement of Intent 2017-2020 submitted by Caccia Birch Trust Board be approved and Council authorises an increase of $4,431 in Council budget for 2017/18. 2.   That the Statement of Intent 2017-2020 submitted by Regent Theatre Trust be approved. 3.   That the Statement of Intent 2017-2020 submitted by Globe Theatre Trust Board be approved. 4.   That the Statement of Intent 2017-2020 submitted by Te Manawa Museums Trust be approved. 5.   That Council authorise commencement of the process of exempting Caccia Birch as a reporting CCO under s 7 of the Local Government Act 2002 and Councillors confirm that the ongoing reporting requirements are to be similar to current requirements, and Council does not require an audit of Caccia Birch and the budgets reduced accordingly, subject to Audit New Zealand agreement.
	Clause 23-17 above was carried 12 votes to 0, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

24-17	Funding for the Arts Memorandum, dated 28 July 2017 from the Community Funding Coordinator, Rebecca Hofmann. Councillor Duncan McCann entered the meeting again at 2.26pm.
	Moved Rachel Bowen, seconded Duncan McCann. The COMMITTEE RECOMMENDS 1.   That the memorandum titled “Funding for the Arts” and dated 28 July 2017 from the Community Funding Coordinator, Rebecca Hofmann be received as information. 2.   That the Appendix information is referred to the planned review of the Community Funding Policy.
	Clauses 24.1  and 24.2 above were carried 13 votes to 0, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
	Moved Rachel Bowen, seconded Duncan McCann. 3.   That the Chief Executive develop a policy to direct the PNCC contribution       to the Creative Communities New Zealand scheme.
	Clause 24.3 above was carried 11 votes to 2, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Against: Councillors Gabrielle Bundy-Cooke and Vaughan Dennison.
	Moved Tangi Utikere, seconded Jim Jefferies. Councillor Duncan McCann left the meeting again at 2.48pm.
	Note: On a motion: That the Meeting Fee Allowance for Creative Communities New Zealand members be extended to include those Elected Members appointed by Council to that Committee, subject to approval from the Remuneration Authority. The motion was lost 3 votes to 7, with 1 abstention, the voting being as follows: For: Councillors Susan Baty, Bruno Petrenas and Tangi Utikere. Against: Councillors Jim Jefferies, Brent Barrett, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta and Karen Naylor. Abstained: Councillor Lorna Johnson. Councillors Rachel Bowen and Duncan McCann declared a conflict of interest and withdrew from discussion and voting on the lost motion.

25-17	Committee Work Schedule
	Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke. The COMMITTEE RESOLVED 1.   That the Arts, Culture and Heritage Committee receive its Work Schedule dated August 2017.
	Clause 25.1 above was carried 12 votes to 0, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Brent Barrett, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting finished at 3.01pm.

Confirmed 13 November 2017

Chairperson