Palmerston North City Council

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 August 2017, commencing at 9.03am

Members Present:	The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
Apologies:	Councillor Leonie Hapeta.

Councillor Vaughan Dennison entered the meeting at 2.18pm during consideration of clause 112.  He was not present for clause 111.

Councillor Susan Baty entered the meeting at 2.28pm during consideration of clause 112.  She was not present for clause 111.

111-17	Apologies
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That Council receive the apologies.
	Clause 111-17      above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 9.04am.

The meeting resumed at 2.14pm

When the meeting resumed Councillors Susan Baty, Vaughan Dennison and Tangi Utikere were not present.

Reports

112-17	Council submission on Geographical Areas: Review of Area Unit Names Memorandum, dated 12 July 2017 from the Economic Policy Advisor, Peter Crawford. Councillor Vaughan Dennison entered the meeting at 2.18pm Councillor Susan Baty entered the meeting at 2.28pm
	Moved Vaughan Dennison, seconded Karen Naylor. RESOLVED 1.   That the draft submission to Statistics New Zealand on Geographical Areas: Review of Area Unit Names be approved. 2.   That the Mayor and Deputy Mayor be authorised to make minor amendments to the draft submission.
	Clause 112-17 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

113-17	Section 17A Reviews Memorandum, dated 13 July 2017 from the Head of Community Planning, Andrew Boyle.
	Moved Grant Smith, seconded Vaughan Dennison. RESOLVED 1.     That Parks, Recreation and Sportsfields be governed, funded and delivered by the Council. 2.     That Libraries and Community Development be governed, funded and delivered by the Council. 3.     That Roading be governed and funded by the Council (and NZTA funding contributions), with service delivery by a mix of private sector and Council. 4.     That Refuse and Recycling be governed, funded and delivered by the Council. 5.     That the Crematorium be governed, funded and delivered by the Council. 6.     That a stage 2 review be carried out into the best governance, funding and service delivery model for Arts and Culture.
	Clause 113-17 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

114-17	Inquiry into the 2016 Local Authority Elections Memorandum, dated 24 July 2017 from the Legal Counsel, John Annabell.
	Moved Vaughan Dennison, seconded Lorna Johnson. RESOLVED 1.   That Council does make a submission to the Justice and Electoral Select Committee concerning the Inquiry into the 2016 Local Authority Elections regarding online voting in 2019 and harmonisation of local government electoral systems to STV.
	Clause 114.1 above was carried 11 votes to 2, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian, Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson and Karen Naylor. Against: Councillors Duncan McCann and Bruno Petrenas.
	Moved Vaughan Dennison, seconded Susan Baty. 2.   That the Mayor and Deputy Mayor be authorised to approve the content of the submission on behalf of the Council.
	Clause 114.2 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.
	Moved Grant Smith, seconded Lew Findlay QSM. Note: On a motion “That Council do not make a submission to the Justice and Electoral Select Committee concerning the Inquiry into the 2016 Local Authority Elections”, the motion was lost 4 votes to 9, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Adrian Broad, Lew Findlay QSM and Bruno Petrenas. Against: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann and Karen Naylor.

Exclusion of Public

115-17

Recommendation to Exclude Public

Moved Grant Smith, seconded Adrian Broad.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
7.	Appointment of Commissioners - Te Rere Hau Windfarms - Revocation of Previous Decision	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), Acting General Manager, Libraries and Community Services (Ian Littleworth), Human Resources Manager (Wayne Wilson) and Acting Strategic Communications Manager (Jane McSweeney) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Clause 115-17 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

The public part of the meeting finished at 2.50pm

Confirmed 28 August 2017

Mayor