Palmerston North City Council

 

Minutes of the Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 23 August 2017, commencing at 12.30pm

Members

Present:

Palmerston North City Council

The Mayor (Grant Smith) (in the Chair) and Councillors Susan Baty, Leonie Hapeta, Jim Jefferies and Tangi Utikere.

Manawatu District Council

The Mayor (Helen Worboys) and Councillors Barbara Cameron, Shane Casey, Michael Ford and Phil Marsh.

Non Members:

Palmerston North City Council

Councillors Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

Manawatu District Council

Councillors Steve Bielski, Hilary Humphrey, Alison Short and Howard Voss

Apologies:

Palmerston North City Council

Councillors Lew Findlay and Aleisha Rutherford.

 

 13-17

Apologies

 

Moved Grant Smith, seconded Helen Worboys.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

    

14-17

Confirmation of Minutes

 

Moved Jim Jefferies, seconded Michael Ford.

The COMMITTEE RESOLVED

1.    That the Minutes of the Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting 21 June 2017 Part I Public be confirmed as a true and correct record.

 
Note

Councillor Tangi Utikere abstained from voting on clause 14-17 above.

 

15-17

Central Economic Development Agency Limited - Draft Event Framework

Memorandum, dated 15 August 2017 from the General Manager - City Future, PNCC, Sheryl Bryant and the General Manager, Community and Strategy MDC, Manawatu District Council, Brent Limmer.

 

Moved Grant Smith, seconded Helen Worboys.

The COMMITTEE RESOLVED

1.  That the Joint Strategic Planning committee endorses the Central Economic Development Agency’s Event Framework in principle; and

2.  Agrees that the Central Economic Development Agency is primarily responsible for administering the Event Framework.

3.  That the Chairperson and Deputy Chairperson be authorised to make minor alterations with CEDA where necessary.

 

16-17

Recruitment process for CEDA Directors

Memorandum, dated 19 July 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That a recruitment process commence as per the ‘CEDA Appointment of Directors Policy’ to appoint directors onto the CEDA board.

 

       

Exclusion of Public

17-17

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Helen Worboys.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

 

 

 

 

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

1.

CEDA Board Size and Remuneration

Privacy

s7(2)(a)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Acting Strategic Communications Manager (Jane McSweeney) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

 

 

 

 

 

 

 

Manawatu District Council Officers Chief Executive (Richard Templer), General Manager - Community and Strategy (Brent Limmer) and Project Delivery Manager (Michael Hawker)  because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

 

The public part of the meeting finished at 1.10pm

 

Confirmed 22 November 2017

 

 

 

Chairperson