Minutes of Planning and Strategy Committee

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 August 2017, commencing at 9.00am.

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Leonie Hapeta.

41-17

Apologies

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 41.1 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 9.01am.

The meeting resumed at 10.47am.

When the meeting resumed Councillor Vaughan Dennison was present.

42-17	Public Comment
	Mr David Parham made public comment regarding Gorge closure issues.
	Moved Duncan McCann, seconded Vaughan Dennison. The COMMITTEE RESOLVED That the Public Comment be received for information.
	Clause 42.1 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

43-17

Deputation - Aokautere Land Holdings Ltd

A deputation was made by Mr Greg Woollaston from Jacobs Florentine regarding Aokautere Land Holdings Ltd. Mr Woollaston reinforced his client’s view that the Council’s present rating system (as administered by Council staff) resulted in an unreasonably high rating burden on their residential subdivision in Aokautere. Council’s system currently uses the proximity of the wastewater network as the trigger mechanism to determine whether a property will be categorised in the more lowly rated FL/FM differential rating categories or the more highly rated MS category.

Mr Woollaston believed the criteria used to determine whether access to the wastewater system was deemed to be available were inappropriate. He indicated the rating system should not act as a financial disincentive to development and that the Council might address their concerns by introducing a differential rating category for future developable land which would be rated at a lower level than the MS category.

Moved Lorna Johnson, seconded Karen Naylor.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive the deputation for information.

Clause 43.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

44-17

Aokautere Land Holdings Ltd (Rates)

Memorandum, dated 28 July 2017 from the Strategy Manager Finance, Steve Paterson.

Moved Duncan McCann, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the memorandum titled “Aokautere Land Holdings Ltd (Rates)”, dated 28 July 2017, from the Strategy Manager Finance, Steve Paterson, be received.

Clause 44.1 above was carried 14 votes to 0, the voting being as follows:

For:

45-17

Confirmation of Minutes

Moved Duncan McCann, seconded Susan Baty.

The COMMITTEE RESOLVED

That the minutes of the Planning and Strategy Committee meeting of 7 June 2017 Part I Public be confirmed as a true and correct record.

Clause 45.1 above was carried 14 votes to 0, the voting being as follows:

For:

46-17

K3YS - Annual Membership

Memorandum, dated 10 July 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Adrian Broad, seconded Grant Smith.

The COMMITTEE RESOLVED

1. That the Committee approve three Annual Memberships to the K3YS Network.

Clause 46.1 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillor Brent Barrett.

47-17

Election of Chairperson

Moved Duncan McCann, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That Councillor Tangi Utikere be elected Chairperson for the item relating to the Events Waste Management & Minimisation.

Clause 47.1 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Duncan McCann, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Abstained:

Councillor Tangi Utikere.

48-17

Events Waste Management & Minimisation

Memorandum, dated 25 July 2017 from the Water & Waste Services Manager, Robert van Bentum, the Rubbish and Recycling Engineer, Natasha Hickmott and the Behaviour Change & Education Co-ordinator, Samantha Battman.

Moved Vaughan Dennison, seconded Bruno Petrenas.

The COMMITTEE RECOMMENDS

1. That Committee receive this memo on Events Waste Management & Minimisation.

2. That the Committee endorse the proposed adoption of a zero waste approach to events by mandating the use of 100% compostable food containers and utensils for all Council funded or significant events held on Council land, where an Event Waste Management and Minimisation Plan is required.

3. That the Committee approve additional new unbudgeted capital expenditure of $35,000 for Events Waste Management Infrastructure.

Clause 48-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillor Duncan McCann declared a conflict of interest and withdrew from discussion and voting on clause 48-17 above.

49-17

Conference Opportunity - Just Action Conference

Memorandum, dated 6 July 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee approve the attendance of up to two elected members to attend, with expenses paid, the Just Action Conference being held in Auckland on 15 and 16 September 2017.

2. That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, by 12 noon Friday 11 August 2017.

Clause 49-17 above was carried 10 votes to 4, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson Duncan McCann and Karen Naylor.

Against:

Councillors Susan Baty, Adrian Broad, Bruno Petrenas and Tangi Utikere.

50-17

Conference Opportunity - Council-Maori Participation Arrangements Webinar

Memorandum, dated 24 July 2017 from the Committee Administrator, Carly Chang.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee approve the attendance of up to three elected members to attend, with expenses paid, the Council-Maori Participation Arrangements Webinar being held on 15 August 2017.

2. That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Wednesday 9 August 2017.

Clause 50-17 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Lew Findlay QSM.

51-17

Committee Work Schedule

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated August 2017.

Clause 51.1 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Duncan McCann, Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillor Rachel Bowen.

Exclusion of Public

52-17

Recommendation to Exclude Public

Moved Vaughan Dennison, seconded Brent Barrett.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
13.	Minutes of the Planning and Strategy Committee meeting - Part II Confidential - 7 June 2017	For the reasons setout in the Planning and Strategy Committee minutes of 7 June 2017, held in public present.
14.	Rating Issues	Legal Privilege	s7(2)(g)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Acting Strategic Communications Manager (Jane McSweeney) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Strategy Manager Finance, Steve Paterson, because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

Clause 52.1 above was carried 14 votes to 0, the voting being as follows:

For:

The public part of the meeting finished at 12.25pm

Confirmed 4 September 2017

Chairperson