Palmerston North City Council

Minutes of the Extraordinary CCNZ/Arts and Culture Fund Committee Meeting Part I Public, held in the Missoula Room, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 21 September 2017, commencing at 6.30pm

Members Present:	Councillor Duncan McCann (in the Chair), Councillor Rachel Bowen and Ms Meriam Findlay, Mr Shaun Kay, Ms Susan McConachy, Ms Bernadette Peters, Mr Mafa Tuisaua, Mr Warren Warbrick and Ms Sarah White.
Apologies:	Mr Wiremu Te Awe Awe.

3-17	Apologies
	Moved Rachel Bowen, seconded Duncan McCann. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

4-17

Recommendation to Exclude Public

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
4.	CCNZ 2017/18 Round One Applications	7(2)(f)(ii)	(a)(i)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Community Funding Co-ordinator (Rebecca Hofmann) and Arts Co-ordinator (Gillian Tasker) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

5-17

CCNZ 2017/18 Round One Applications Report, dated 6 September 2017 from the Community Funding Coordinator, Rebecca Hofmann.

Moved Duncan McCann, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the meeting return into Part I. 2. That funding be allocated for funding round one of the 2017/18  financial years according to the attached schedule. 3. That there be only one further funding round for the 2017/18 financial year. NOTE: When discussing funding applications the following conflicts of interest were declared and when that application was being considered those members with conflicts left the meeting: - Councillor Rachel Bowen Community Arts Palmerston North (4) and Craig and Tipene Kawana (5) - Mr Shaun Kay Community Arts Palmerston North (4) - Ms Bernadette Peters Community Arts Palmerston North (4),  Studio on the Square (30 and 31) - Ms Susan McConachy Manawatu MultiCultural Council (11) - Mr Warren Warbrick Craig and Tipene Kawana (5) - Ms Meriam Findlay Manawatu MultiCultural Council (11) and Philippine Central Association (16)

The public part of the meeting finished at 8.40pm

Confirmed 22 March 2018

Chairperson