PALMERSTON NORTH CITY
COUNCIL
Extraordinary
Council MEETING
18 September 2017
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 9.00am on Monday, 18 September 2017 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
MAYOR
Order of Business
1. Apologies
2. Confirmation of
Agenda and Urgent items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
Reports
3. Approval
of international travel for the Mayor Page 7
Memorandum,
dated 11 September 2017 from the International Relations Manager, Toni Grace.
4. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive (Heather
Shotter), Chief Financial Officer (Grant Elliott), General Manager, City
Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant),
General Manager, City Networks (Ray Swadel), General Manager, Customer
Services (Peter Eathorne), General Manager, Libraries and Community Services
(Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and
Marketing Manager (or their representative (name)) because of their knowledge
and ability to provide the meeting with advice on matters both from an
organisation-wide context (being members of the Council’s Management
Team) and also from their specific role within the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Governance and
Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny
Odell, Carly Chang and Rachel Corser), because of their knowledge and ability
to provide the meeting with procedural advice and record the proceedings of
the meeting.
[Add Council
Officers], because of
their knowledge and ability to assist the meeting in speaking to their report
and answering questions, noting that such officer will be present at the
meeting only for the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability
to assist the meeting in speaking to their report/s [or other matters as
specified] and answering questions, noting that such person/s will be present
at the meeting only for the items that relate to their respective report/s
[or matters as specified].
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PALMERSTON NORTH CITY
COUNCIL
Memorandum
TO: Council
MEETING DATE: 18 September 2017
TITLE: Approval of international travel for the Mayor
DATE: 11 September 2017
AUTHOR/S: Toni Grace, International Relations Manager, City Future
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RECOMMENDATION(S) TO Council
1. That
the Mayor be granted approval to travel
overseas to attend the Australasia China City Summit and Business Forum on 25
September 2017 and any associated business and expenses.
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1. ISSUE
The Mayor of
Palmerston North has been invited to attend and present at the 2017 Australasia
China Cities Summit and Business Forum (ACCS/ACBF), held in conjunction with
the Royal Melbourne Show (agricultural showcase week), on 25 September 2017.
The ACCS/ACBF is a one-day event attended by over 200 government and
trade delegates, mainly from China and Australia. The agenda includes an
investment forum and a Cities Summit that presents opportunities and trends
related to investment, trade and tourism.
This event
presents an opportunity to promote our city and region to two of New
Zealand’s top export and investment markets. For Chinese business
relations in particular, the presence of the Mayor can be a significant
drawcard and enabler for doing business, which is why the Mayor’s
presence at the ACCS/ACBF is sought.
The costs for
the Mayor’s flight and accommodation will be approximately $1,600 return
and will come from the existing International Relations Budget. The costs for
event registration and tickets are covered by the organisers.
The Mayor will
be accompanied by the PNCC International Relations Manager and the Director of
Spearhead Manawatu.
2. BACKGROUND
Last year the
Mayor attended the 2016 ACCS/ACBF, along with the Mayor of Rangitikei and representatives
from Auckland city. This year builds on the key relationships established then,
and provides an opportunity to refine our approach to investment attraction.
In addition,
Manawatu/Whanganui is the only New Zealand region represented at the Forum this
year, which presents a good opportunity to showcase our region to prospective
investors from both China and Australia. The Mayor of Rangitikei is also
attending again with a business delegation, and the invitation has been
extended to other local Mayors in order to encourage a regional approach.
Another aim of
the visit is to build PNCC’s strategic relationships in Australia. The
visit will include side meetings to discuss future cooperation opportunities,
including trade and export promotion with Australia and the Royal Agricultural
Society of Victoria.
The event will
also be an opportunity to learn about initiatives and outcomes from the 2017
“Australia-China Year of Tourism”, in preparation for the 2019
“New Zealand-China Year of Tourism” which aims to attract more
Chinese tourists to New Zealand regions.
The Council
adopted a policy on “Elected Members’ Allowances and Reimbursement
of Expenses” policy at its meeting in September 2013. Part of that
policy requires prior approval of the Council of all international
travel. In accordance with Council policy, approval is sought for the
attendance of the Mayor at this event and any associated business.
3. NEXT
STEPS
Once approved, the Mayor’s participation in the ACCS/ACBF will
be confirmed and necessary travel arrangements made.
4. Compliance
and administration
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Does the Council have delegated authority to decide?
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Yes
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Are the decisions significant?
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No
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If they are significant do they affect land or a
body of water?
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No
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Can this decision only be made through a 10 Year
Plan?
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No
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Does this decision require consultation through the
Special Consultative procedure?
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No
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Is there funding in the current Annual Plan for
these actions?
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Yes
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Are the recommendations inconsistent with any of
Council’s policies or plans?
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No
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Attachments
Nil
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Toni Grace
International Relations Manager
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