Minutes of Planning and Strategy Committee

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 04 September 2017, commencing at 9.04am

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillors Vaughan Dennison and Lew Findlay (for early departure).

Councillor Lew Findlay left the meeting at 9.31am during consideration of clause 56. He entered the meeting again at 10.52am at the conclusion of clause 60. He was not present for clauses 56 to 59 inclusive.

55-17

Apologies

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 55-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

56-17	Deputation - Te Aroha Noa Community Services Bruce Madden and Rene Aish spoke to the deputation regarding the need for the development of the buildings at Te Aroha Noa Community Services and create a more welcoming connection with Farnham park to continue to build a more connected community in Highbury. Mr Madden requested that the development be considered in the Long Term Plan process and that they get planning and assistance from the City Council. He also advised that the development would require a capital grant of $75,000 to support the project and support from the Mayor and Councillors. Councillor Lew Findlay left the meeting at 9.31am.
	Moved Lorna Johnson, seconded Duncan McCann. The COMMITTEE RECOMMENDS 1. That the Planning and Strategy Committee receive the deputation for information.
	Moved Lorna Johnson, seconded Aleisha Rutherford. 2. That the proposal from Te Aroha Noa Community Services be referred for consideration via the Long Term Plan process.
	Moved Tangi Utikere, seconded Duncan McCann. 3. That the request for planning and assistance be referred to the Chief Executive for immediate consideration.
	Clause 56-17 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

57-17

Confirmation of Minutes

Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1. That the minutes of the Planning and Strategy Committee meeting of 7 August 2017 Part I Public and Part II Confidential be confirmed as true and correct records.

Clause 57-17 above was carried 12 votes to 0, with 2 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillors Leonie Hapeta and Aleisha Rutherford.

58-17	Annual Section 10A Dog Control Act 1996 Report to Secretary of Local Government Memorandum, dated 11 August 2017 from the Head of Environmental Protection Services, Graeme Gillespie.
	Moved Leonie Hapeta, seconded Aleisha Rutherford. The COMMITTEE RECOMMENDS 1. That the report on the Dog Control Policy and Practices for Palmerston North City Council pursuant to Section 10A of the Dog Control Act 1996 for the period of 2016/17 be adopted.
	Moved Lorna Johnson, seconded Rachel Bowen. 2. That the Chief Executive report back to the Planning and Strategy Committee on opportunities to address the issue of unsecured roaming dogs.
	Clause 58-17 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

59-17

Policy for considering applications for the short-term use of public space

Memorandum, dated 16 August 2017 from the Economic Policy Advisor, Peter Crawford.

Moved Rachel Bowen, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1. That the Policy (attached in Appendix One of the report titled “Policy for considering applications for the short-term use of public space” and dated 16 August 2017 from the Economic Policy Advisor, Peter Crawford) for considering applications for the short-term use of public space be approved.

2. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to the Policy.

Clause 59-17 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

60-17

Parking Trials 2017

Memorandum, dated 21 August 2017 from the Senior Transportation Engineer, Glenn Connelly.

Councillor Lew Findlay entered the meeting again at 10.52am.

Moved Duncan McCann, seconded Karen Naylor.

The COMMITTEE RECOMMENDS

1. That the assessment of parking trials as outlined in the report titled “Parking Trials 2017” and dated 21 August 2017 from the Senior Transportation Engineer, Glenn Connelly, be received in response to Council’s parking resolutions of 27 June 2016.

2. That the time limits on metered parking spaces, which previously had two hour time limits, be removed.

3. That the first hour in King Street Car Park remain free and formally be adopted when fees and charges are next set.

Clause 60-17 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Abstained:

Councillor Lew Findlay QSM.

61-17

Conference Opportunity - Council Decision-Making: Managing the Risks

Memorandum, dated 23 August 2017 from the Committee Administrator, Carly Chang.

Moved Tangi Utikere, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Committee approve the attendance of any elected members to attend, with expenses paid, the Council Decision-Making: Managing the Risks Webinar being held on 20 September 2017.

2. That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Friday 8 September 2017.

Clause 61-17 above was carried 15 votes to 0, the voting being as follows:

For:

62-17

Committee Work Schedule

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated September 2017.

Clause 62-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting finished at 11.06am

Confirmed 2 October 2017

Chairperson