Palmerston North City Council

 

Minutes of the Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 November 2017, commencing at 9.00am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Councillor Karen Naylor left the meeting at 11.28am at the conclusion of clause 27.  She entered the meeting again at 11.39am after the consideration of clause 28.  She was not present for clause 28.

 

Councillor Aleisha Rutherford left the meeting at 1.10pm at the conclusion of clause 31.  She was not present for clauses 32 to 36 inclusive.

 

Councillor Tangi Utikere left the meeting at 1.10pm at the conclusion of clause 31.  He was not present for clauses 32 to 36 inclusive.

 

The Mayor (Grant Smith) left the meeting at 4.19pm during consideration of clause 33. He was not present for clauses 33 to 36 inclusive.

  

 

The meeting adjourned at 9.01am.

The meeting resumed at 10.32am.

 

26-17

Deputation - Virginia Warbrick

 

Mr Warren and Ms Virginia Warbrick made a deputation to the Committee regarding an update on the ‘Hole in the Ground’ project and their visit to Spain.

 

Ms Warbrick presented a PowerPoint presentation showing photos of their trip to Spain. She advised that they met with the City Councillors and the Mayor, where they presented a gift to them. A gift was also given to presented to the Palmerston North City Council which the Mayor accepted on their behalf.

 

 

Moved Rachel Bowen, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1.   That the Arts, Culture and Heritage Committee receive the deputation for information.

 

 

Clause 26-17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

27-17

Deputation - Shaun Kay

 

Mr Shaun Kay and Ms Nicola Gregory made a deputation to the Committee to showcase and celebrate the vision and undertakings of Square Edge Community Arts Palmerston North and the arts sector of Palmerston North.

 

Mr Kay advised that they had implemented a new vision of their strategic plan to make it about the people. It lead to the role of the community and partnership liaison to forge new networks and partnerships with other communities and regions and relink the partnerships with Council divisions and officers.

 

 

Moved Karen Naylor, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1.   That the Arts, Culture and Heritage Committee receive the deputation for information.

 

 

Clause 27-17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillor Karen Naylor left the meeting at 11.28am.

 

28-17

Deputation - Globe Theatre

 

Ms Maxine Dale and Ms Denise Servante made a deputation to the Committee regarding the Globe Theatre’s draft strategic plan 2018-2023.

 

Ms Servante advised that the Globe Theatre now has a monthly newsletter and are more active with social media with a reliable source of information on the website. She mentioned that they want to improve the perception that things happened at the Globe Theatre and that the Globe Theatre had a city wide vision.

 

 

Moved Leonie Hapeta, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1.   That the Arts, Culture and Heritage Committee receive the deputation for information.

 

 

Clause 28-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillor Karen Naylor entered the meeting again at 11.39am.

   

29-17

Confirmation of Minutes

 

Moved Rachel Bowen, seconded Lorna Johnson.

The COMMITTEE RESOLVED

That the minutes of the Arts, Culture and Heritage Committee meeting of 14 August 2017 Part I Public be confirmed as a true and correct record.

 

Clause 29-17 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

 

30-17

Presentation of Annual Reports 2016-2017 for Council-Controlled Organisations (Cultural)

Report, dated 27 October 2017 from the Community Funding Coordinator, Rebecca Hofmann and the Management Accountant, Matt Duxfield.

 

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RECOMMENDS

1.   That the 2016-17 annual reports submitted by Caccia Birch Trust Board, Globe Theatre Trust Board, Regent Theatre Trust and Te Manawa Museums Trust be received.

2.   That the Council notes the performance achieved by each of the four cultural CCOs.

3.   That the Council thanks the board members, staff and volunteers of the cultural CCOs for their contributions and commitment during the 2016-2017 year.

 

Clauses 30.1 to 30.3 above were carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty,Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Brent Barrett, seconded Tangi Utikere.

4.  That the Chief Executive report to Council on options to enhance the      Hokowhitu Lagoon embankment at Caccia Birch House.

 

Clause 30.4 above was carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Rachel Bowen, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Leonie Hapeta.

 

Moved Susan Baty, seconded Lorna Johnson.

5.  That the Chief Executive reports back on the implementation of tourism      signs for Caccia Birch by December 2017.

 

Clause 30.5 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

31-17

Globe Theatre - Mobility Access to Main Auditorium

Report, dated 27 October 2017 from the Senior Property Assets Officer, Jocelyn Broderick and the Parks & Property Manager, John Brenkley.

 

Moved Rachel Bowen, seconded Grant Smith.

The COMMITTEE RECOMMENDS

1.   To increase the width of the main aisle in the Globe Theatre auditorium to accommodate wheel chair access, totally funded by Council under its budget contribution of 72k for Programme 1325 (Option 2).

 

Clause 31-17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Note:

On a motion “To increase the width of the main aisle in the Globe Theatre auditorium to accommodate wheel chair access, funded 50% by Council and 50% by external sources (option 3).” The motion was lost 2 votes to 14, the voting being as follows:

For:

Councillors Susan Baty and Leonie Hapeta.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 1.10pm.

The meeting resumed at 3.19pm.

Councillors Aleisha Rutherford and Tangi Utikere were not present when the meeting resumed.

 

32-17

Investigation into Military Heritage Precinct

Memorandum, dated 30 October 2017 from the Policy Planner, Matthew Mackay.

 

Moved Jim Jefferies, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1.   That the Council continues to explore & invest in methods to raise awareness and communicate local military history as part of the delivery of existing programmes and activities.

2.   That the Council note that the Chronology of Palmerston North’s Military and Defence History (1860 – 1975) is available on Manawatū Heritage.

3.   That military history is adopted as a key heritage theme for Palmerston North.

 

Clauses 32.1 to 32.3 above were carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

 

Moved Jim Jefferies, seconded Lorna Johnson.

4.  That the Council does not proceed with an explicitly defined Military      Heritage Precinct in the Central Business District.

 

Clause 32.4 above was carried 9 votes to 5, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Against:

The Mayor (Grant Smith) and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta and Duncan McCann.

 

Moved Rachel Bowen, seconded Lorna Johnson.

5.  That the Chief Executive completes an audit of Council programmes against            Military Heritage Research to identify and communicate opportunities to          develop a Heritage Theme.

 

Clause 32.5 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

 

33-17

Military History/Heritage - issues and options update

Report, dated 6 November 2017 from the Manager - Community Engagement, Ian Littleworth.

The Mayor (Grant Smith) left the meeting at 4.19pm.

 

Moved Rachel Bowen, seconded Duncan McCann.

The COMMITTEE RECOMMENDS

1.   That the report Military History/Heritage - issues and options update be received.

2.   That the option to house a military heritage space within Te Manawa be considered as part of the Te Manawa 2025 concept.

3.   That the option to explore future military heritage exhibition opportunities with Te Manawa be undertaken.

4.   That within Programme 1343 further research be undertaken to identify technology opportunities to showcase our military heritage and that any funding implications be referred to the 10 year plan. 

5.   That Council requests Te Manawa to explore opportunities to support and collaborate with local museums and in particular Engineers Corps Memorial Centre.

 

Clause 33-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

 

34-17

Arts Celebration for the City: Fringe Festival Opportunity

Memorandum, dated 6 November 2017 from the Manager - Community Engagement, Ian Littleworth.

 

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1.   That the memorandum titled “Arts Celebration for the City: Fringe Festival Opportunity” and dated 6 November 2017, from the Manager – Community Engagement, Ian Littleworth, be received for information.

 

Clause 34-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies,Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

 

35-17

Palmerston North Public Sculpture Trust

Memorandum, dated 24 October 2017 from the Arts Coordinator, Gillian Tasker.

 

Moved Lorna Johnson, seconded Duncan McCann.

The COMMITTEE RESOLVED

1.   That Council receive the memorandum titled “Palmerston North Public Sculpture Trust” and dated 24 October 2017, from the Arts, Coordinator, Gillian Tasker, for information.

 

Clause 35-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

 

36-17

Committee Work Schedule

 

Moved Rachel Bowen, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1.   That the Arts, Culture and Heritage Committee receive its Work Schedule dated November 2017.

 

Clause 36-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty,Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

      

The meeting finished at 4.51pm

 

Confirmed 12 February 2018

 

 

Chairperson