Palmerston North City Council

Minutes of the Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 22 November 2017, commencing at 1.00PM

Members Present:	Palmerston North City Council Councillors Susan Baty, Leonie Hapeta, Jim Jefferies and Tangi Utikere. Manawatu District Council The Mayor (Helen Worboys) (in the Chair) and Councillors Barbara Cameron, Shane Casey, Michael Ford and Phil Marsh.
Non Members:	Palmerston North City Council Councillors Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke and Lorna Johnson. Manawatu District Council Councillors Steve Bielski, Hilary Humphrey and Alison Short.
Apologies:	Palmerston North City Council The Mayor (Grant Smith)

Councillor Rachel Bowen left the meeting at 1.58pm during consideration of clause 23. She was not present for clauses 23 and 24.

Councillor Gabrielle Bundy-Cooke left the meeting at 2.01pm during consideration of clause 23. She was not present for clauses 23 and 24.

19-17	Apologies
	Moved Shane Casey, seconded Tangi Utikere. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

20-17

Deputation - City to Sea Rail Trail Fiona Reid, Alisa Halford and Murray Jacobs from the Bainesse & Districts Community Development Trust made a deputation to the Committee regarding the initial route assessment for the City to Sea Rail Trail. Ms Reid advised that the project was formed from an idea that was raised at the Bainesse School Centennial celebrations and from there a Trust was formed for the greater good of the local and surrounding communities. One of the first things that the Trust has done is a feasibility assessment on the initial route to gain a better understanding of what is involved. The report has been dissected into four stages being: Stage 1: Longburn to Rangiotu turnoff. Stage 2: Rangiotu turnoff to Pyke Road/Rangiotu Road Intersection. Stage 3: Pyke Road to State Highway 1. Stage 4: State Highway 1 to Himatangi Beach. The indicative price for 30kms is at approximately $7 million dollars not including the bridges and crossing State Highway 1.

Moved Michael Ford, seconded Phil Marsh. The COMMITTEE RESOLVED 1.   That the Manawatu District/Palmerston North City Joint Strategic Planning Committee receive the deputation for information.

21-17	Confirmation of Minutes
	Moved Michael Ford, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.  That the minutes of the Manawatu District/Palmerston North City Joint      Strategic Planning Committee meeting of 23 August 2017 Part I Public be      confirmed as a true and correct record.

22-17

Letter of Expectations for Central Economic Development Agency Limited Memorandum, dated 7 November 2017 from the General Manager - City Future, Palmerston North City Council, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

Moved Michael Ford, seconded Tangi Utikere. The COMMITTEE RESOLVED 1.   That the Joint Strategic Planning Committee approves the proposed 2018-19 Letter of Expectations (LoE) for the Central Economic Development Agency Limited. 2.   That the Mayor and Chief Executive of the Manawatu District Council and the Mayor and Chief Executive of the Palmerston North City Council be delegated authority to approve minor amendments to the Letter of Expectations prior to the document being signed.

23-17	CEDA's Annual Report for Year Ending 30 June 2017 Memorandum, dated 9 November 2017 from the General Manager - City Future, Palmerston North City Council, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer. Councillor Rachel Bowen left the meeting at 1.58pm. Councillor Gabrielle Bundy-Cooke left the meeting at 2.01pm.
	Moved Michael Ford, seconded Phil Marsh. The COMMITTEE RESOLVED 1.   That the Annual Report and Financial Statements of the Central Economic Development Agency for the year ended 30 June 2017 be received.

Exclusion of Public

24-17

Recommendation to Exclude Public

Moved Barbara Cameron, seconded Susan Baty.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
25.	Minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting - Part II Confidential - 23 August 2017	For the reasons setout in the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee minutes of 23 August 2017, held in public present.
26.	CEDA Board Size and Remuneration	Privacy		s7(2)(a)
17.	Recommendation of Appointment of Directors	Privacy	s7(2)(a)
28.	Recommendation of Appointment of Additional Director	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Manawatu District Council Officers Chief Executive (Richard Templer), General Manager – Community and Strategy (Brent Limmer), Project Delivery Manager (Michael Hawker) and Corporate Projects Advisor (Brittany Evans), because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

The public part of the meeting finished at 2.16pm

Confirmed 21 March 2018

Chairperson