Minutes of Planning and Strategy Committee

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 06 November 2017, commencing at 9.00am

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Apologies:

The Mayor (Grant Smith) (for early departure) and Councillors Vaughan Dennison (for lateness) and Tangi Utikere.

Councillor Vaughan Dennison entered the meeting at 9.06am during consideration of clause 72. He was not present for clauses 70 and 71 inclusive.

The Mayor (Grant Smith) left the meeting at 9.58am at the conclusion of clause 75. He was not present for clauses 76 and 77 inclusive.

70-17

Apologies

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 70-17 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

71-17

Confirmation of Minutes

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the minutes of the Planning and Strategy Committee meeting of 2 October 2017 Part I Public be confirmed as a true and correct record.

Clause 71-17 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Abstained:

Councillor Gabrielle Bundy-Cooke.

72-17

Committee Work Schedule

Councillor Vaughan Dennison entered the meeting at 9.06am.

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated November 2017.

Clause 72-17 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillor Leonie Hapeta.

73-17

Wastewater BPO Project Vision and Objectives

Memorandum, dated 24 October 2017 from the Water & Waste Services Manager, Robert van Bentum and the Special Projects Manager, Phil Walker.

Moved Aleisha Rutherford, seconded Brent Barrett.

The COMMITTEE RECOMMENDS

1. That the Wastewater BPO Vision and Objectives as set out in clauses 3.1 and 3.2 respectively of the report titled “Wastewater BPO Project Vision and Objectives” and dated 24 October 2017, from the Water and Waste Services Manager, Robert Van Bentum and the Special Projects Manager, Phil Walker, be adopted as endorsed by the Wastewater BPO Project Steering Group.

Clause 73-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

74-17

Amendment to Administration Manuals - Water Supply, Stormwater Drainage, Wastewater Bylaws

Memorandum, dated 9 October 2017 from the Policy Analyst, Peter Ridge.

Moved Duncan McCann, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That the Council determines that no consultation is necessary because the proposed changes are very minor and do not significantly affect any particular group of stakeholders.

2. That the Council amend the Water Supply Bylaw 2015 Administration Manual, Stormwater Drainage Bylaw 2015 Administration Manual, and the Wastewater Bylaw 2017 Administration Manual, as shown in attachments 1-3.

Clause 74-17 above was carried 15 votes to 0, the voting being as follows:

For:

75-17

Amendments to Waste Management and Minimisation Bylaw 2016 - approval for consultation

Report, dated 9 October 2017 from the Policy Analyst, Peter Ridge.

Moved Leonie Hapeta, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the Consultation Document on the proposed amendments to the Waste Management and Minimisation Bylaw 2016 and Administration Manual, attached as attachment 1 to the report titled “Amendments to Waste Management and Minimisation Bylaw 2016 – approval for consultation” and dated 9 October 2017 from the Policy Analyst, Peter Ridge, be approved for public consultation.

2. That delegated authority is given to the Chairperson and Deputy Chairperson of the Planning and Strategy Committee for the approval of minor amendments to the Consultation Document prior to publication.

Clause 75-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) left the meeting at 9.58am.

76-17

Cemeteries and Crematorium Bylaw Review - Section 155 Determination Report

Memorandum, dated 17 October 2017 from the Policy Analyst, Lili Kato.

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1. That pursuant to section 155(1) of the Local Government Act 2002, the Council determines that a bylaw is the most appropriate way of addressing the issues relating to managing cemeteries and crematoria in Council’s control, including protecting the solemn nature of cemeteries, protecting the private interests of those with exclusive rights to burials, and creating a balance between pragmatic management and meeting the needs of the community;

2. That pursuant to section 155(2) of the Local Government Act 2002, the Council determines that the standalone form of bylaw is the most appropriate form of bylaw;

3. That pursuant to section 155(2) of the Local Government Act 2002, the Council agrees that it is not anticipated that a revised bylaw would give rise to implications under the New Zealand Bill of Rights Act 1990;

4. That the Chief Executive is instructed to draft a bylaw that addresses the issues relating to managing cemeteries and crematoria in Council’s control, including protecting the solemn nature of cemeteries, protecting the private interests of those with exclusive rights to burials, and creating a balance between pragmatic management and meeting the needs of the community.

Clause 76-17 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

77-17	Draft Traffic and Parking Bylaw 2018 - approval for consultation Report, dated 17 October 2017 from the Policy Analyst, Peter Ridge.
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1. That the Consultation Document (including the draft Traffic and Parking Bylaw 2018 and Administration Manual), as shown in attachment 1 be approved for consultation. 2. That delegated authority is given to the Chairperson and the Deputy Chairperson of the Planning and Strategy Committee for the approval of any minor amendments to the consultation document prior to publication.
	Clause 77-17 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
	Note: On a motion that “For reasons of safety and clarity, the Chief Executive be directed to include parking restrictions at intersections, consistent with the NZTA Road User Rules, in the Administration Manual of the draft bylaw for consultation and that “For reasons of safety and clarity, the Chief Executive be directed to include prohibition of parking in cycle lanes in the Administration Manual of the draft bylaw for consultation. The motion was tied 7 votes to 7. The chairperson declared the motion lost due to a lack of a majority, the voting being as follows: For: Councillors, Brent Barrett, Rachel Bowen, Vaughan Dennison, Leonie Hapeta, Duncan McCann, Karen Naylor and Aleisha Rutherford. Against: Councillors Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson and Bruno Petrenas.
	Note: On a motion that “The Chief Executive investigate and report to Council by March 2018 on options to accelerate community adoption of Electric Vehicles in our city, including a trial of free parking and/or other options available to local government.” The motion was tied 7 votes to 7. The chairperson declared the motion lost due to a lack of a majority, the voting being as follows: For: Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Leonie Hapeta, Jim Jefferies, Duncan McCann and Karen Naylor. Against: Councillors Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Lorna Johnson, Bruno Petrenas and Aleisha Rutherford.

The meeting finished at 10.37am

Confirmed 4 December 2017

Chairperson