Palmerston North City Council

 

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 11 December 2017, commencing at 9.00am

Members

Present:

Councillors Aleisha Rutherford (in the Chair), Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (for lateness) and Councillor Leonie Hapeta (for lateness, on Council Business).

 

The Mayor (Grant Smith) entered the meeting at 10.51am when the meeting had resumed. He left the meeting at 1.26pm during consideration of clause 39.  He entered the meeting again at 1.28pm at the conclusion of clause 39.  He left the meeting again at the adjournment at 2.39pm.  He entered the meeting again at 3.57pm  at the conclusion of clause 43.  He was not present for clauses 34, 39 and 42.

Councillor Leonie Hapeta entered the meeting at 10.51am when the meeting had resumed She was not present for clause 34.

Councillor Duncan McCann entered the meeting at 10.51am when the meeting had resumed.  He left the meeting again at 11.45am during consideration of clause 37.  He was not present for clauses 34  and 37.

Councillor Tangi Utikere left the meeting at 1.29pm during consideration of clause 40.  He was not present for clauses 40 to 43 inclusive.

Councillor Bruno Petrenas left the meeting at 1.30pm during consideration of clause 40.  He was not present for clauses 40 to 43 inclusive.

Councillor Aleisha Rutherford left the meeting at the adjournment at 2.39pm.  She was not present for clauses 42 and 43.

   

1-17

Apologies

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 34-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

                        The meeting adjourned at 9.01

                                The meeting resumed at 10.51am

 

When the meeting resumed The Mayor (Grant Smith) and Councillors Leonie Hapeta and Duncan McCann were present.

 

35-17

Confirmation of Minutes

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.      That the minutes of the Community Development Committee meeting of 11 September 2017 Part I Public and Part II Confidential and the extraordinary Community Development Committee meeting of 16 October 2017 Part I Public be confirmed as a true and correct record.

 

Clause 35-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note:

Councillor Vaughan Dennison declared a conflict of interest and withdrew from voting and discussion on clause 35 above

 

36-17

Local Alcohol Policy - preliminary advice on issues raised by submitters

Memorandum, dated 10 November 2017 from the Policy Analyst, Peter Ridge.

 

Moved Aleisha Rutherford, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1.   That the Council agrees in principle to promote a District Plan change to remove references to hours of trade for activities involving the sale of alcohol, and instructs the Chief Executive to prepare a District Plan change proposal.

 

Clause 36.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Lorna Johnson.

2.  That the Council suspends the development of the Local Alcohol Policy,      including further consideration of submissions, until the proposed District      Plan change affecting hours of trade for activities involving the sale of      alcohol has been completed.

 

Clause 36.2 above was carried 12 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

Note:

Councillors Vaughan Dennison and Leonie Hapeta declared a conflict of interest and withdrew from voting and discussion on clause 36-17 above.

 

37-17

Council Events Review - future actions

Memorandum, dated 7 December 2017 from the Manager - Community Engagement, Ian Littleworth.

The Mayor (Grant Smith) left the meeting at 11.34am

Councillor Tangi Utikere left the meeting at 11.34am

During discussion Elected Members noted that the Esplanade Open Day was the biggest festival event that the city held and that it should remain an annual event and that it was important to acknowledge Children’s Day.

Councillor Duncan McCann left the meeting at 11.45am

Councillor Tangi Utikere entered the meeting at 11.53am

The Mayor (Grant Smith) entered the meeting at 12.00pm

 

Moved Leonie Hapeta, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1.   That Council reviews and approves the action points highlighted in clause 3 within the Memorandum entitled “Council Events Review – Future actions” in relation to the Council Events workshop held 4 September 2017, subject to the Esplanade Open Day event being retained as an annual event.

 

Clause 37.1 above was carried 13 votes to 1, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Lorna Johnson.

Abstained:

The Mayor (Grant Smith).

 

Moved Rachel Bowen, seconded Aleisha Rutherford.

2.    That Children’s Day is celebrated annually, with the location to be        determined through Council events programme.

 

Clause 37.2 above was carried 9 votes to 5, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Lorna Johnson, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Karen Naylor and Aleisha Rutherford.

Abstained:

The Mayor (Grant Smith).

 

Note:

Moved Vaughan Dennison, seconded Lew Findlay QSM

 

On a motion that the words “Subject to the Esplanade Open Day event being retained as an annual event” be added to clause 37.1 the motion was carried 8 votes to 6, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Karen Naylor and Bruno Petrenas.

Against:

Councillors Aleisha Rutherford, Rachel Bowen, Susan Baty, Leonie Hapeta, Lorna Johnson and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

                                The meeting adjourned at 12.05pm

                                The meeting resumed at 1.00pm

38-17

Deputation - Volunteer Resource Centre

Representing the Volunteer Resource Centre Norelle Ward spoke to the  deputation regarding the Food Action Network.

In 2017 the Volunteer Resource Centre, with support from Environment Network Manawatu and Palmerston North City Council took on the food related services mapping project.

The website has gone live: http;//foodactionnetwork.org.nz and is still being worked on to increase the content.

There had been a number of opportunities identified such as food distribution;  Community Gardens, Seeds, Urban Agriculture; website development; and Maori and Demonstration gardens.

 

Moved Aleisha Rutherford, seconded Susan Baty.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive the deputation for information.

 

 

Clause 38-17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

39-17

Deputation - Heart Foundation

Representing the Heart Foundation Julie Beckett and Sally Darragh spoke to the deputation regarding the evaluation on the smokefree permit requirement for having tables and chairs on the footpath.

 

An independent evaluation was carried out including 59 premises that were interviewed on the impact of the requirement to:

·         Have smokefree signage prominently visible to people using the furniture

·         Not provide ashtrays or other devices intended to collect ash.

 

Of the respondents the majority were aware of the Smoke Free policy which made it easier to implement.  The main positive impact of no smoking outdoors was that smoke did not drift inside premises.  The negatives were that could not stop smokers if they wanted to smoke and the increase in littering.

 

Local Government New Zealand had approached the Heart Foundation regarding a remit that Council had put forward in 2015 regarding how this could be put before the new Minister.

 

The Mayor (Grant Smith) left the meeting at 1.26pm

 

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive the deputation for information.

 

 

Clause 39-17 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

                                The Mayor (Grant Smith) entered the meeting at 1.28pm

 

40-17

Deputation - Safety Advisory Board

 

Councillor Tangi Utikere left the meeting at 1.29pm

Councillor Bruno Petrenas left the meeting at 1.30pm

Councillor Vaughan Dennison and Zoe Kavanagh spoke to the deputation regarding the re-structure of the Safety Advisory Board (SAB) and re-accreditation as an International Safe Community.

The Palmerston North Safe Community, is accredited through Safe Communities Foundation certifying centre and both are members of the Pan Pacific Safe Communities Network (PPSCN), which brings together Safe Communities from New Zealand, Australia, United States of America and Canada – working closely on injury prevention and community safety management systems.

Following the withdrawal of funding from the Ministry of Justice the SAB took the opportunity to re-structure as a high level governance board, led by Council.  A Terms of Reference and Outcomes Framework has been developed and representatives from various organisations have been appointed to the Board.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive the deputation for information.

 

Clause 40-17 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Aleisha Rutherford.

Note:
Councillor Vaughan Dennison declared a conflict of interest and withdrew from voting on clause 40 above.

  

41-17

CBD Amenity Bylaw - S155 Determination Report

Report, dated 21 November 2017 from the Policy Analyst, Ann-Marie Mori and the Strategy & Policy Manager, Julie Macdonald.

 

Moved Karen Naylor, seconded Susan Baty.

The COMMITTEE RECOMMENDS

1.   That a CBD Amenity Bylaw is the most appropriate option to address the adverse effects on amenity values of the CBD resulting from nuisance behaviour that may be associated with begging and other anti-social activities (as described in the S155 Local Government Act 2002 Determination Report attached in Appendix 1).

 

Clause 41-17 above was carried 8 votes to 6, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies and Karen Naylor.

Against:

Councillors Brent Barrett, Gabrielle Bundy-Cooke, Lew Findlay QSM, Lorna Johnson and Duncan McCann and Aleisha Rutherford.

                                The meeting adjourned at 2.39pm

                                The meeting resumed at 3.45pm

When the meeting resumed The Mayor (Grant Smith) and  Councillor Aleisha Rutherford were not present.

Note:
Councillor Rachel Bowen chaired the meeting for clauses 42 and 43

42-17

Work Schedule

 

Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive its Work Schedule dated December 2017, subject to item 1 (Rates Remissions for Housing Accommodation Providers), being removed.

 

Clause 42-17 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann and Karen Naylor.

                                The Mayor (Grant Smith) entered the meeting at 3.57pm

 

43-17

Report on community relations and representations related to portfolios

Memorandum, dated 15 November 2017 from the Strategy & Policy Manager, Julie Macdonald.

 

Moved Rachel Bowen, seconded Susan Baty.

The COMMITTEE RESOLVED

1.   That information about the community relationships and representations relating to Councillor portfolios is received.

 

Clause 43-17 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann and Karen Naylor.

 

Note:

Moved Brent Barrett, seconded Duncan McCann

 

On a motion that: The Chief Executive be instructed to report on options to enhance representation via portfolios. The motion was lost 2 votes to 11, the voting being as follows:

For:

Councillors Brent Barrett and Duncan McCann.

Against:

The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson and Karen Naylor.

 

 

The meeting finished at 4.10pm

 

Confirmed 5 March 2018

 

 

 

Chairperson