Palmerston North City Council
Minutes of
the Community Development Committee Meeting Part I Public, held in the Council
Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston
North on 11 December 2017, commencing at 9.00am
Members
Present:
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Councillors Aleisha Rutherford (in the
Chair), Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson,
Karen Naylor, Bruno Petrenas and Tangi Utikere.
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Apologies:
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The Mayor (Grant Smith) (for lateness)
and Councillor Leonie Hapeta (for lateness, on Council Business).
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The Mayor (Grant
Smith) entered the meeting at 10.51am when the meeting had resumed. He left the
meeting at 1.26pm during consideration of clause 39. He entered the
meeting again at 1.28pm at the conclusion of clause 39. He left the
meeting again at the adjournment at 2.39pm. He entered the meeting again
at 3.57pm at the conclusion of clause 43. He was not present for
clauses 34, 39 and 42.
Councillor Leonie Hapeta entered the meeting at 10.51am when the
meeting had resumed She was not present for clause 34.
Councillor Duncan McCann entered the meeting at 10.51am when the
meeting had resumed. He left the meeting again at 11.45am during
consideration of clause 37. He was not present for clauses 34 and 37.
Councillor Tangi
Utikere left the meeting at 1.29pm during consideration of clause 40. He
was not present for clauses 40 to 43 inclusive.
Councillor Bruno
Petrenas left the meeting at 1.30pm during consideration of clause 40. He
was not present for clauses 40 to 43 inclusive.
Councillor Aleisha
Rutherford left the meeting at the adjournment at 2.39pm. She was not
present for clauses 42 and 43.
1-17
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Apologies
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Moved
Aleisha Rutherford, seconded Rachel Bowen.
The COMMITTEE RESOLVED
1. That the Committee receive the apologies.
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Clause 34-17 above was carried 13 votes to 0, the
voting being as follows:
For:
Councillors
Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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The meeting adjourned at 9.01
The
meeting resumed at 10.51am
When the meeting resumed The Mayor (Grant Smith) and Councillors Leonie
Hapeta and Duncan McCann were present.
35-17
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Confirmation of Minutes
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Moved
Aleisha Rutherford, seconded Rachel Bowen.
The COMMITTEE RESOLVED
1.
That the minutes of the Community Development
Committee meeting of 11 September 2017 Part I Public and Part II Confidential
and the extraordinary Community Development Committee meeting of 16 October
2017 Part I Public be confirmed as a true and correct record.
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Clause 35-17 above was carried 15 votes to 0, the
voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
Note:
Councillor Vaughan Dennison declared a
conflict of interest and withdrew from voting and discussion on clause 35
above
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36-17
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Local Alcohol Policy - preliminary
advice on issues raised by submitters
Memorandum,
dated 10 November 2017 from the Policy Analyst, Peter Ridge.
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Moved Aleisha Rutherford, seconded Lorna Johnson.
The COMMITTEE
RECOMMENDS
1. That
the Council agrees in principle to promote a District
Plan change to remove references to hours of trade for activities involving
the sale of alcohol, and instructs the Chief Executive to prepare a District
Plan change proposal.
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Clause 36.1
above was carried 14 votes to 0, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan
McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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Moved Aleisha Rutherford, seconded Lorna
Johnson.
2. That the Council suspends the
development of the Local Alcohol Policy, including
further consideration of submissions, until the proposed District Plan
change affecting hours of trade for activities involving the sale of alcohol
has been completed.
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Clause 36.2
above was carried 12 votes to 2, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno
Petrenas, Aleisha Rutherford and Tangi Utikere.
Against:
Councillors Lew
Findlay QSM and Karen Naylor.
Note:
Councillors
Vaughan Dennison and Leonie Hapeta declared a conflict of interest and
withdrew from voting and discussion on clause 36-17 above.
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37-17
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Council Events Review - future actions
Memorandum,
dated 7 December 2017 from the Manager - Community Engagement, Ian
Littleworth.
The Mayor (Grant Smith) left the meeting
at 11.34am
Councillor Tangi Utikere left the meeting at 11.34am
During
discussion Elected Members noted that the Esplanade Open Day was the biggest
festival event that the city held and that it should remain an annual event
and that it was important to acknowledge Children’s Day.
Councillor Duncan McCann left the meeting
at 11.45am
Councillor Tangi Utikere entered the
meeting at 11.53am
The Mayor (Grant Smith) entered the meeting at
12.00pm
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Moved Leonie Hapeta, seconded Rachel
Bowen.
The COMMITTEE
RECOMMENDS
1. That
Council reviews and approves the action points highlighted in clause 3 within
the Memorandum entitled “Council Events Review – Future
actions” in relation to the Council Events workshop held 4 September
2017, subject to the Esplanade Open Day event being retained as an annual
event.
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Clause 37.1
above was carried 13 votes to 1, with 1 abstention, the voting being as
follows:
For:
Councillors
Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
Against:
Councillor Lorna
Johnson.
Abstained:
The Mayor (Grant
Smith).
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Moved Rachel Bowen, seconded Aleisha
Rutherford.
2. That
Children’s Day is celebrated annually, with the location to be determined
through Council events programme.
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Clause 37.2
above was carried 9 votes to 5, with 1 abstention, the voting being as
follows:
For:
Councillors
Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke,
Leonie Hapeta, Lorna Johnson, Bruno Petrenas and Tangi Utikere.
Against:
Councillors
Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Karen Naylor and Aleisha
Rutherford.
Abstained:
The Mayor (Grant
Smith).
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Note:
Moved Vaughan Dennison, seconded Lew
Findlay QSM
On a motion that
the words “Subject to the Esplanade Open Day event being retained as an
annual event” be added to clause 37.1 the motion was carried 8 votes to
6, with 1 abstention, the voting being as follows:
For:
Councillors
Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew
Findlay QSM, Jim Jefferies, Karen Naylor and Bruno Petrenas.
Against:
Councillors
Aleisha Rutherford, Rachel Bowen, Susan Baty, Leonie Hapeta, Lorna Johnson
and Tangi Utikere.
Abstained:
The Mayor (Grant
Smith).
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The
meeting adjourned at 12.05pm
The
meeting resumed at 1.00pm
38-17
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Deputation - Volunteer Resource Centre
Representing
the Volunteer Resource Centre Norelle Ward spoke to the deputation
regarding the Food Action Network.
In 2017 the
Volunteer Resource Centre, with support from Environment Network Manawatu and
Palmerston North City Council took on the food related services mapping
project.
The website
has gone live: http;//foodactionnetwork.org.nz and is still being worked on
to increase the content.
There had
been a number of opportunities identified such as food distribution;
Community Gardens, Seeds, Urban Agriculture; website development; and Maori
and Demonstration gardens.
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Moved Aleisha Rutherford, seconded Susan
Baty.
The COMMITTEE
RESOLVED
1. That the Community Development
Committee receive the deputation for information.
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Clause 38-17
above was carried 16 votes to 0, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim
Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha
Rutherford and Tangi Utikere.
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39-17
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Deputation - Heart Foundation
Representing the Heart Foundation Julie
Beckett and Sally Darragh spoke to the deputation regarding the evaluation on
the smokefree permit requirement for having tables and chairs on the
footpath.
An independent evaluation was carried out
including 59 premises that were interviewed on the impact of the requirement
to:
·
Have smokefree signage prominently visible to
people using the furniture
·
Not provide ashtrays or other devices intended
to collect ash.
Of the respondents the majority were aware of the Smoke Free
policy which made it easier to implement. The main positive impact of
no smoking outdoors was that smoke did not drift inside premises. The
negatives were that could not stop smokers if they wanted to smoke and the
increase in littering.
Local Government New Zealand had approached the Heart Foundation
regarding a remit that Council had put forward in 2015 regarding how this
could be put before the new Minister.
The Mayor (Grant Smith) left the meeting
at 1.26pm
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Moved Aleisha Rutherford, seconded Rachel
Bowen.
The COMMITTEE
RESOLVED
1. That the Community
Development Committee receive the deputation for information.
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Clause 39-17
above was carried 15 votes to 0, the voting being as follows:
For:
Councillors
Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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The
Mayor (Grant Smith) entered the meeting at 1.28pm
40-17
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Deputation - Safety Advisory Board
Councillor Tangi Utikere left the meeting
at 1.29pm
Councillor Bruno Petrenas left the meeting at 1.30pm
Councillor
Vaughan Dennison and Zoe Kavanagh spoke to the deputation regarding the
re-structure of the Safety Advisory Board (SAB) and re-accreditation as an
International Safe Community.
The
Palmerston North Safe Community, is accredited through Safe Communities
Foundation certifying centre and both are members of the Pan Pacific
Safe Communities Network (PPSCN), which brings together Safe Communities
from New Zealand, Australia, United States of America and Canada –
working closely on injury prevention and community safety management systems.
Following
the withdrawal of funding from the Ministry of Justice the SAB took the
opportunity to re-structure as a high level governance board, led by
Council. A Terms of Reference and Outcomes Framework has been developed
and representatives from various organisations have been appointed to the
Board.
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Moved Aleisha Rutherford, seconded Rachel
Bowen.
The COMMITTEE
RESOLVED
1. That the Community
Development Committee receive the deputation for information.
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Clause 40-17
above was carried 13 votes to 0, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann, Karen Naylor and Aleisha Rutherford.
Note:
Councillor Vaughan
Dennison declared a conflict of interest and withdrew from voting on clause
40 above.
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41-17
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CBD Amenity Bylaw - S155 Determination
Report
Report,
dated 21 November 2017 from the Policy Analyst, Ann-Marie Mori and the
Strategy & Policy Manager, Julie Macdonald.
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Moved Karen Naylor, seconded Susan Baty.
The COMMITTEE
RECOMMENDS
1. That
a CBD Amenity Bylaw is the most appropriate option to address the adverse
effects on amenity values of the CBD resulting from nuisance behaviour that
may be associated with begging and other anti-social activities (as described
in the S155 Local Government Act 2002 Determination Report attached in
Appendix 1).
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Clause 41-17
above was carried 8 votes to 6, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan
Dennison, Leonie Hapeta, Jim Jefferies and Karen Naylor.
Against:
Councillors
Brent Barrett, Gabrielle Bundy-Cooke, Lew Findlay QSM, Lorna Johnson and
Duncan McCann and Aleisha Rutherford.
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The
meeting adjourned at 2.39pm
The
meeting resumed at 3.45pm
When the meeting resumed The Mayor (Grant Smith) and Councillor
Aleisha Rutherford were not present.
Note:
Councillor Rachel Bowen chaired the meeting for clauses 42 and 43
42-17
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Work Schedule
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Moved Rachel Bowen, seconded Gabrielle
Bundy-Cooke.
The COMMITTEE
RESOLVED
1. That
the Community Development Committee receive its Work Schedule dated December
2017, subject to item 1 (Rates Remissions for Housing Accommodation
Providers), being removed.
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Clause 42-17
above was carried 12 votes to 0, the voting being as follows:
For:
Councillors
Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann and Karen Naylor.
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The
Mayor (Grant Smith) entered the meeting at 3.57pm
43-17
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Report on community relations and
representations related to portfolios
Memorandum,
dated 15 November 2017 from the Strategy & Policy Manager, Julie
Macdonald.
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Moved Rachel Bowen, seconded Susan Baty.
The COMMITTEE
RESOLVED
1. That
information about the community relationships and representations relating to
Councillor portfolios is received.
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Clause 43-17
above was carried 13 votes to 0, the voting being as follows:
For:
The Mayor (Grant
Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim
Jefferies, Lorna Johnson, Duncan McCann and Karen Naylor.
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Note:
Moved Brent Barrett, seconded Duncan
McCann
On a motion
that: The Chief Executive be instructed to report on options to enhance
representation via portfolios. The motion was lost 2 votes to 11, the voting being
as follows:
For:
Councillors
Brent Barrett and Duncan McCann.
Against:
The Mayor (Grant
Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies,
Lorna Johnson and Karen Naylor.
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The meeting finished at 4.10pm
Confirmed 5 March 2018
Chairperson