Palmerston North City Council

 

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 26 February 2018, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillors  Lorna Johnson (on Council Business) and Duncan McCann.

 

  

2-18

Apologies

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council receive the apologies.

 

3-18

Petition - Increase in Dog Waste Public Bins and Bag Dispensers

 

Ms Maxine Jones presented a petition signed by 267 people with the following prayer:

“We, the undersigned, are concerned citizens who urge the Mayor, City Councillors and Parks and Reserve Manager to act now to increase the number of dog waste bins and bag dispensers would Palmerston North city walkways. We are becoming a Dog Poo City, which we don’t want!!!”.

Palmerston North City does not have enough dog bins on walkways.  On the walkway heading to Longburn the last bin is located by the Manawtau Trotting Club, with no bins in Longburn, meaning dog walkers have to carry the dog poo to Longburn and back.

The state of walkways was disgusting with large amounts of excrement on them.  Where there are bins, they are not emptied often enough, with bins overflowing on days.

During discussion elected members requested further information relating to additional bins (including their design), bag dispensers and the frequency that the bins are being emptied.

 

Moved Grant Smith, seconded Brent Barrett.

RESOLVED

1.   That the Council receive the petition for information.

 

Moved Brent Barrett, seconded Tangi Utikere.

2. That the Chief Executive be instructed to report back with options for      hosting petitions to Council on the Palmerston North City Council website.   

 

Moved Brent Barrett, seconded Lew Findlay QSM.

3.  That the Chief Executive be instructed to report back on options to provide      additional dog waste bags and bins in city public spaces including our      shared path network and reserves. 

 

Moved Leonie Hapeta, seconded Susan Baty.

4.  That the Chief Executive be instructed to review the number and design of      rubbish bins across the city and report back to Council and the frequency      of the bins being emptied and does this meet our KPI. 

 

4-18

Presentation - New Year’s Honours

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council note that congratulations will be conveyed on behalf of the Council to the local recipients of the New Year’s Honours 2018.

 

   

5-18

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.  That the minutes of the ordinary meeting of 21 December 2017 Part I      Public and the extraordinary meeting of 7 February 2018 Part I Public be      confirmed as a true and correct record.

NOTE
Councillor Bundy-Cooke abstained from voting on clause 5-18.

 


 

Reports

6-18

Appointments to the Hearings Committee

Memorandum, dated 15 December 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.      That Councillor Brent Barrett be appointed to the Hearings Committee.

NOTE

Councillor Brent Barrett declared a conflict of interest and withdrew from discussion and voting on clause 6-18.

 

7-18

Globe Theatre Resignation

Memorandum, dated 8 January 2018 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved The Mayor (Grant Smith), seconded Deputy Mayor Tangi Utikere.

RESOLVED

1.   To note the resignation of Ms Denise Servante from the Globe Theatre Trust Board effective from the 13 December 2017.

2.   That Council commence an appointment process inviting persons to apply for one trustee position on the Globe Theatre Trust Board. 

 

8-18

Regulatory Ban on Single Use Plastic Bags

Memorandum, dated 15 February 2018 from the Mayor, Grant Smith.

 

Moved The Mayor (Grant Smith), seconded Cr Brent Barrett.

RESOLVED

1.   That Council support the letter being presented to Ministers requesting for a regulatory ban on single-use plastic bags.

 

9-18

Council Work Schedule

 

Moved The Mayor (Grant Smith), seconded Deputy Mayor Tangi Utikere.

RESOLVED

1.   That the Council receive its Work Schedule dated February 2018.

  


 

Recommendations from Committee Meetings

10-18

Arts, Culture and Heritage Committee Part I Public - 12 February 2018

Consideration was given to Arts, Culture and Heritage Committee recommendations as appended to these minutes.

 

Moved Rachel Bowen, seconded Jim Jefferies.

RESOLVED

1.   That the Committee’s recommendations be adopted.

 

11-18

Finance and Performance Committee Part I Public - 19 February 2018

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

 

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

1.   That the Committee’s recommendations be adopted.

      

Exclusion of Public

12-18

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

13.

Minutes of the ordinary meeting - Part II Confidential - 21 December 2017

For the reasons set out in the ordinary minutes of 21 December 2017, held in public present.

14.

Tenders for Contract 3539 - He Ara Kotahi Shared Pathway - Stage 2

Commercial Activities and Negotiations

s7(2)(h) and s7(2)(i)

15.

Globe Theatre - Recommendation for Appointment

Privacy

s7(2)(a)

16.

Appointment of Trust Member to CCNZ Arts and Culture Committee

Privacy

s7(2)(a)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Senior Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Roading Manager (Jon Schwass), because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

Consultant (Rob Green) because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such person will be present at the meeting only for the items that relate to their respective report .

The public part of the meeting finished at 10.00am

 

Confirmed 5 March 2018

 

 

 

Mayor



UNCONFIRMED

 

 


Council - Part I                                                                                                                                 26 February 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 February 2018

TITLE:                            Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 12 February 2018 Meeting

 

 

Set out below are the recommendations only from the Arts, Culture and Heritage Committee meeting Part I Public held on 12 February 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

5-18

Tourist Signs - Caccia Birch

Memorandum, dated 6 December 2017 from the Senior Transportation Engineer, Glenn Connelly.

1.  That Council Officers investigate and provide comprehensive review of information signs and facilities to be sign posted and report back to the Arts, Culture and Heritage Committee in June 2018.

2.  That modest direction signs be installed to indicate the presence of      Caccia Birch House.

 

 

Attachments

Nil  


 

 

 


Council - Part I                                                                                                                                 26 February 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 February 2018

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 19 February 2018 Meeting

 

 

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 19 February 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

4-18

Gordon Kear Forest

Memorandum, dated 2 February 2018 from the Business Development Executive, Fiona Dredge.

The COMMITTEE RECOMMENDS

1.   That Council retains ownership of the Gordon Kear property, including the pine plantation, as it has a number of current and potentially strategically important social and environmental values combined with providing a commercial return from the forestry investment.

2.   That Council considers ways to enhance the community environmental values of the property including carbon, biodiversity, recreation and water supply in order to maximise value to the city.

3.   That Council continues to carefully manage the commercial forest estate to maximise overall return at low risk.

4.  That Council does not maintain a watching brief on opportunity and benefits from the sale of the house and small holding.

5.  That the Chief Executive be instructed to investigate establishment of a shelter for walkers at Toko corner.

6. That the Chief Executive be instructed to report back on the city water supply options using the Gordon Kear forest.

 


 

 

5-18

Quarterly Performance and Financial Report - Quarter Ending 31 December 2017

Memorandum, dated 2 February 2018 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.

The COMMITTEE RECOMMENDS

1.    That the Committee receive the December 2017 Quarterly Performance and Financial Report and note:

a.    The December 2017 financial performance and operating performance.

b.    The December 2017 capital expenditure programme progress together with those programmes identified as unlikely to be completed this financial year.

2.   That the Committee recommend to Council that the capital expenditure carry forward values in the 2017/18 Annual Budget, as varied August 2017, for programme 368, Central Energy Trust Wildbase Recovery Centre, be increased by a further $533,499 to the amount of the remaining programme budget.

3.   That the Chief Executive be instructed to provide a detailed project plan and timeline around programme 357 Papaooea Place Redevelopment and that this is reported back to the March Finance and Performance Committee.

 

 

Attachments

Nil