Palmerston North City Council

 

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 19 February 2018, commencing at 9.02am

Members

Present:

Councillor Susan Baty (in the Chair), The Mayor (Grant Smith) and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson and Bruno Petrenas.

Non Members:

Councillors Brent Barrett, Rachel Bowen and Aleisha Rutherford.

Apologies:

Councillors Duncan McCann (Council Business) Karen Naylor (Council Business), and Tangi Utikere (Lateness).

 

Councillor Tangi Utikere entered the meeting at 9.32am during consideration of clause 4.  He was not present for clauses 1 to 3 inclusive.

   1-18

Apologies

 

Moved Vaughan Dennison, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 1-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas and Aleisha Rutherford.

   

2-18

Public Comment

 

Public comment was received from Mr Frank Goldingham and Mr Ian Arglye both regarding the Gordon Kear forest.

 

Moved Susan Baty, seconded Adrian Broad.

The COMMITTEE RESOLVED

1.         That the public comment be received for information.

 

Clause 2-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas and Aleisha Rutherford.

 

 

3-18

Confirmation of Minutes

 

Moved Susan Baty, seconded Jim Jefferies.

The COMMITTEE RESOLVED

That the minutes of the Finance and Performance Committee meeting of 18 December 2017 Part I Public and Part II Confidential be confirmed as a true and correct record.

 

Clause 3-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas and Aleisha Rutherford.

 

4-18

Gordon Kear Forest

Memorandum, dated 2 February 2018 from the Business Development Executive, Fiona Dredge.

Councillor Tangi Utikere entered the meeting at 9.32am.

 

Moved Lorna Johnson, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1.   That Council retains ownership of the Gordon Kear property, including the pine plantation, as it has a number of current and potentially strategically important social and environmental values combined with providing a commercial return from the forestry investment.

 

Clause 4.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Brent Barrett, seconded Lew Findlay QSM.

2.   That Council considers ways to enhance the community environmental values of the property including carbon, biodiversity, recreation and water supply in order to maximise value to the city.

3.   That Council continues to carefully manage the commercial forest estate to maximise overall return at low risk.

 

Clause 4.2 4.3 above were carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Susan Baty, seconded Brent Barrett.

4.  That Council does not maintain a watching brief on opportunity and benefits from the sale of the house and small holding.

 

Clause 4.4 above was carried 12 votes to 0, with 2 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillors Vaughan Dennison and Leonie Hapeta.

 

Moved Brent Barrett, seconded Jim Jefferies.

5.  That the Chief Executive be instructed to investigate establishment of a shelter for walkers at Toko corner.

 

Clause 4.5 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Leonie Hapeta, seconded Rachel Bowen.

6. That the Chief Executive be instructed to report back on the city water supply options using the Gordon Kear forest.

 

Clause 4.6 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

5-18

Quarterly Performance and Financial Report - Quarter Ending 31 December 2017

Memorandum, dated 2 February 2018 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.

 

Moved Susan Baty, seconded Grant Smith.

The COMMITTEE RECOMMENDS

1.    That the Committee receive the December 2017 Quarterly Performance and Financial Report and note:

a.    The December 2017 financial performance and operating performance.

b.    The December 2017 capital expenditure programme progress together with those programmes identified as unlikely to be completed this financial year.

2.   That the Committee recommend to Council that the capital expenditure carry forward values in the 2017/18 Annual Budget, as varied August 2017, for programme 368, Central Energy Trust Wildbase Recovery Centre, be increased by a further $533,499 to the amount of the remaining programme budget.

3.   That the Chief Executive be instructed to provide a detailed project plan and timeline around programme 357 Papaooea Place Redevelopment and that this is reported back to the March Finance and Performance Committee.

 

Clause 5-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

6-18

Treasury Report for 6 months ended 31 December 2017

Memorandum, dated 8 February 2018 from the Strategy Manager Finance, Steve Paterson.

 

Moved Lorna Johnson, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1.   That the performance of the treasury activity for the 6 months ending 31 December 2017 be noted.

 

Clause 6-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

7-18

Committee Work Schedule - February 2018

 

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1.   That the Finance and Performance Committee receive its Work Schedule dated February 2018.

 

Clause 7-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

       

 

 

 

The meeting finished at 10.43am.

 

Confirmed 19 March 2018.

 

 

 

Chairperson