Palmerston North City Council

 

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 05 March 2018, commencing at 9.03am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillor Rachel Bowen (Early Departure on Council Business).

  

17-18

Apologies

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council receive the apologies.

 

Clause 17-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

   

18-18

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.          That the minutes of the ordinary meeting of 26 February 2018 Part I Public  be confirmed as a true and correct record.

 

Clause 18-18 above was carried 14 votes to 0, with 2 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillors Lorna Johnson and Duncan McCann.

 

19-18

Committee of Council Part I Public - 7 February 2018

Consideration was given to Committee of Council recommendations as appended to these minutes.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Committees recommendations be adopted.

 

Clause 19-17 above was carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Karen Naylor.

  

Reports

20-18

Adoption of Council strategies as the foundation for the Draft 10 Year Plan

Memorandum, dated 13 February 2018 from the Strategy & Policy Manager, Julie Macdonald and the City Planning Manager, David Murphy.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the City Development Strategy, Economic Development Strategy, Creative and Liveable Strategy, Connected Community Strategy, and Eco City Strategy are adopted for consultation alongside the 10 Year Plan consultation document.

 

Clause 20.18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

21-18

Adoption of Consultation Document and Supporting Information for Proposed 10 Year Plan as well as Financial & Infrastructure Strategies, Revenue & Financing Policy and Development Contribution Policy for Consultation

Memorandum, dated 27 February 2018 from the Head of Community Planning, Andrew Boyle and the Strategy Manager Finance, Steve Paterson.

During discussion Council decided to make some minor amendments to the consultation document.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the proposed Revenue & Financing Policy be adopted subject to public consultation.

2.   That the proposed 2018 Development Contributions Policy be adopted subject to public consultation.

3.   That the additional explanatory material in relation to the proposed Revenue & Financing Policy contained within this memorandum and in relation to the 2018 Development Contributions Policy contained in Appendix 1 be approved.

 

Clauses 21.1 to 21.3 inclusive were carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Lew Findlay QSM.

 

Moved Grant Smith, seconded Tangi Utikere.

4.   That the supporting material, as considered by the Committee of Council on 7 February 2018, and subsequently amended (as outlined in Table 1 of this memorandum) be adopted.

 

Clause 21.4 above was carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Karen Naylor.

 

Moved Grant Smith, seconded Tangi Utikere.

5.   That the audited Consultation Document for the proposed 10 Year Plan 2018-28 be adopted.

 

Clause 21.5 above was carried 14 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

 

Moved Karen Naylor, seconded Lew Findlay QSM.

6. Page 3 Replace “a year” with “in the first year”.

 

Clause 21.6 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Karen Naylor, seconded Lew Findlay QSM

 

Note:

On a motion that: “Page 27 – include a line on the graph outlining the current policy maximum for Rate Increase”. The motion was lost 3 votes to 13, the voting being as follows:

For:

Councillors Vaughan Dennison, Lew Findlay QSM and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Vaughan Dennison, seconded Karen Naylor.

 

Note:

On a motion that: “Additional text be added that states Council’s minimum hourly rate is $1.75 above the legislative minimum wage, currently $17.50 per hour”. The motion was lost 5 votes to 11, the voting being as follows:

For:

Councillors Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Karen Naylor and Bruno Petrenas.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Lorna Johnson, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

       

Exclusion of Public

22-18

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

8.

Minutes of the ordinary meeting - Part II Confidential - 26 February 2018

For the reasons set out in the ordinary minutes of 26 February 2018, held in public present.

9.

Presentation of the Part II Confidential Committee of Council Recommendations from its 7 February 2018 Meeting

 

 

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan) and Human Resources Manager (Wayne Wilson) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

The public part of the meeting finished at 11.40am

 

Confirmed 26 March 2018

 

 

 

Mayor

 

 

 


Council - Part I                                                                                                                                       05 March 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           5 March 2018

TITLE:                            Presentation of the Part I Public Committee of Council Recommendations from its 7 February 2018 Meeting

 

 

Set out below are the recommendations only from the Committee of Council meeting Part I Public held on 7 February 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

4-18

Approving the 2018 10 Year Plan Supporting Material (including the Draft Financial and Infrastructure Strategies and Updated Funding and Financial Policies) and the Consultation Document for Audit

Memorandum, dated 30 January 2018 from the Chief Executive, Heather Shotter.

The COMMITTEE RECOMMENDS

1.         That the proposed Revenue and Financing Policy and the proposed            2018 Development Contributions Policy be approved for public         consultation.

 

2.         That the Supporting Material (consisting of the following documents)        be approved as the basis for the Consultation Document for the 2018           10 Year Plan:

·    Community Outcomes (Vision, Principles and Goals, plus Council’s Strategies)

·    Groups of Activity information

·    Financial Strategy

·    Infrastructure Strategy

·    Revenue and Financing Policy

·    2018 Development Contributions Policy

·    Significant Forecasting Assumptions

·    Forecast Financial Statements

·    Rating Information.

 

3.         That the Consultation Document for the 2018 10 Year Plan be        approved, subject to Audit.

4.         That the Committee note that the Financial Policies, Supporting     Material and the 2018 Consultation Document (amended if necessary           following the audit process) will be presented to Council on 5 March       2018 for adoption and subsequent consultation.

5.         That the Mayor, Deputy Mayor and Chair of Finance and Performance      be given delegated authority to make minor corrections to the         documents before they are provided to Audit NZ.

 

6.         That the Committee note that the following instructions referring items    to the 10 Year Plan have been actioned:

·    4-16, Arts and Culture 12 Dec 2016, 2019 Military Tattoo

·    7-17.2, Sport and Recreation 6 Mar 2017, New Swimming Pool Investigation

·    14-17, Finance and Performance 20 Mar 2017, Library Heritage Staircase

·    6-17.14, Committee of Council (Annual Budget) 24 Mar 2017, Menzshed Toilets

·    6-17.16, Committee of Council (Annual Budget) 24 Mar 2017, School Travel Plans

·    6-17.24, Committee of Council (Annual Budget) 24 Mar 2017, Cornerstone Hall Contribution

·    18-17, Community Development 12 June 2017, Asset Management Plans for Community Centres

·    88-17, Council 12 June 2017, 2018 Vision, Principles and Goals

·    46-17, Finance and Performance 19 June 2017, Rubbish and Recycling Options

·    54-17.2, Planning and Strategy 7 Aug 2017, Rating Issues

·    18-17, Arts and Culture 14 Aug 2017, Public Arts Register

·    19-17, Arts and Culture 14 Aug 2017, Te Manawa Business Case

·    122-17, Council 28 Aug 2017, Te Manawa Business Case

·    56-17, Planning and Strategy 4 Sept 2017, Te Aroha Noa

      ·    28-17, Community Development 11 Sept 2017, Social Housing.

 

 

Attachments

Nil