Palmerston North City Council

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 26 March 2018, commencing at 9.00am

Members Present:	The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
Apologies:	Councillor Lorna Johnson.

25-18	Apologies
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That Council receive the apologies.
	Clause 25-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

26-18	Late Item - 2018 Sister Cities Conference
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.                     That subject to Section 46A(7) of the Local Government Official                         Information and Meetings Act 1987 and in accordance with the advice              by  the Chairperson the following item be considered as an urgent                         item:             (i)        2018 Sister Cities Conference  from the Mayor (Grant Smith).             As the item was not available at the time of the Agenda was circulated;  and consideration of the item was a matter of urgency, requiring a decision without delay to enable the Council meet conference deadlines for attendance.
	Clause 26-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

27-18	Confirmation of Minutes
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the minutes of the ordinary meeting of 5 March 2018 Part I Public be confirmed as a true and correct record.
	Clause 27-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Reports

28-18	Palmerston North City Sectional District Plan Review: Approval of Proposed Plan Changes 15A-H, 20AB and 21. Memorandum, dated 12 March 2018 from the City Planning Manager, David Murphy.
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That Sectional District Plan Review Proposed Plan Changes 15A-H, 20AB and 21 are approved pursuant to Clause 17 of the First Schedule of the Resource Management Act 1991, excluding those parts of the Plan Changes that are subject to the three appeals by the Minister of Defence. 2.   That the part approval of Sectional District Plan Review Proposed Plan Changes 15A-H, 20AB and 21 is authorised by affixing the Common Seal of the Palmerston North City Council to the Plan Changes. 3.   That Sectional District Plan Review Proposed Plan Changes 15A-H, 20AB and 21 become operative on 23 April 2018 pursuant to Clause 20 of the First Schedule of the Resource Management Act 1991, excluding those parts of the Plan Changes that are subject to the three appeals by the Minister of Defence. 4.   That the resolution to make Sectional District Plan Review Proposed Plan Changes 15A-H, 20AB and 21 operative in part is publicly notified in accordance with Clause 20 of the First Schedule of the Resource Management Act 1991.
	Clause 28-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

29-18	Update on Live Streaming Memorandum, dated 13 March 2018 from the Governance & Support Team Leader, Kyle Whitfield.
	Moved Vaughan Dennison, seconded Karen Naylor. RESOLVED 1.   That Council note the progress towards live streaming, and that a full report will be brought back to Council in April 2018 with possible solutions/options.
	Clause 29-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

30-18	Local Government New Zealand Annual Conference 2018 Memorandum, dated 28 February 2018 from the Governance & Support Team Leader, Kyle Whitfield.
	Moved Tangi Utikere, seconded Vaughan Dennison. RESOLVED 1.  That Council note that the 2017, 2018 and 2019 Local Government New Zealand Annual Conferences and Annual General Meetings are to consist of the Mayor, Chief Executive, two councillors and up to two further “observer” councillors. 2.  That registrations of interest be called from councillors interested in being selected to attend the Local Government New Zealand Annual Conference and Annual General Meeting 2018. Such registrations to be forwarded to the Governance and Support Team Leader by the closing date of 4.00pm on Friday 6 April 2018. The final decision on which councillors will attend is to be made by the Mayor and Deputy Mayor.
	Clause 30-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

31-18	Conference Opportunity - ICTI 2018 Progressive Cities Conference Memorandum, dated 9 March 2018 from the Governance & Support Team Leader, Kyle Whitfield.
	Moved Aleisha Rutherford, seconded Tangi Utikere. RESOLVED 1. That the Committee approve the attendance of up to one elected member to attend, with expenses paid, the ICTI 2018 Progressive Cities Conference being held in Fremantle, Western Australia on 14-16 November 2018. 2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 6 April 2018.
	Clause 31-18 above was carried 13 votes to 2, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Lew Findlay QSM and Duncan McCann.

32-18	Conference Opportunity - Local Government Elected Members Forum Memorandum, dated 9 March 2018 from the Governance & Support Team Leader, Kyle Whitfield.
	Moved Grant Smith, seconded Aleisha Rutherford. RESOLVED 1.       That the Committee approve the attendance of up to four elected members to attend, with expenses paid, the Local Government Elected Members Forum being held in Wellington on 18 May 2018. 2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 6 April 2018.
	Clause 32-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

33-18	Conference Opportunity - Developing New Zealand Memorandum, dated 9 March 2018 from the Governance & Support Team Leader, Kyle Whitfield.
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the Committee approve the attendance of up to one elected member to attend, with expenses paid, the Developing New Zealand Conference being held in Wellington on 30 and 31 May 2018. 2.       That, registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 6 April 2018.
	Clause 33-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

34-18	Conference Opportunity - 2018 Sister Cities Conference
	Moved Grant Smith, seconded Adrian Broad. RESOLVED 1.       That the Committee approve the attendance of up to four elected members to attend, with expenses paid, the 2018 Sister Cities Conference being held in Lower Hutt on 24 to 26  May 2018. 2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Thursday 29 March 2018.
	Clause 34-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

35-18	Work Schedule
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the Council receive its Work Schedule dated March 2018.
	Clause 35-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Recommendations from Committee Meetings

36-18	Planning and Strategy Committee Part I Public - 5 March 2018 Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.
	Moved Duncan McCann, seconded Aleisha Rutherford. RESOLVED 1.   That the Committee's recommendations be adopted.
	Clause 36-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford amd Tangi Utikere.

37-18	Community Development Committee Part I Public - 5 March 2018 Consideration was given to Community Development Committee recommendations as appended to these minutes.
	Moved Aleisha Rutherford, seconded Bruno Petrenas. RESOLVED 1.   That the Committee's recommendations be adopted.
	Clause 37-18 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Note: Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 37-18 above.

38-18	Sport and Recreation Committee Part I Public - 12 March 2018 Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.
	Moved Leonie Hapeta, seconded Duncan McCann. RESOLVED 1.   That the Committee's recommendations be adopted.
	Clause 38-18 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Note: Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 38-18 above.

39-18	Burial and Cremation Fees and Charges Memorandum, dated 20 March 2018 from the Strategy Manager Finance, Steve Paterson.
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the fees and charges for Burial and Cremation, as outlined in Appendix 1 of the report entitled “Burial and Cremation Fees and Charges” and dated 20 March 2018 be adopted and following public notification take effect from 1 July 2018.
	Clause 39-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

40-18	Finance and Performance Committee Part I Public - 19 March 2018 Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.
	Moved Susan Baty, seconded Jim Jefferies. RESOLVED 1.  That the Committee’s recommendation 15.7 be amended to read “That the fees and charges for Building Services”, as proposed in appendix 3 and amended to note that for building consents prior arrangements can be made for monthly invoicing  be adopted, and following public notification take effect from 9 April 2018.
	Clause 40.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Susan Baty, seconded Jim Jefferies. 2.   That the Committee's recommendations be adopted excluding clauses 15.2 and 15.7.
	Clause 40.2 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Exclusion of Public

41-18

Recommendation to Exclude Public

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
17.	Minutes of the ordinary meeting - Part II Confidential - 5 March 2018	For the reasons setout in the ordinary minutes of 5 March 2018, held in public present.
18.	Sale of land - request to amend settlement date	Negotiations	s7(2)(i)
19.	Presentation of the Part II Confidential Sport and Recreation Committee Recommendations from its 12 March 2018 Meeting
20.	Presentation of the Part II Confidential Finance and Performance Committee Recommendations from its 19 March 2018 Meeting

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Senior Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Strategy Manager Finance (Steve Paterson) and Property Officer (Bryce Hosking) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

Clause 41-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The public part of the meeting finished at 9.35am

Confirmed 16 April 2018

Mayor

Council - Part I 26 March 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 March 2018

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 5 March 2018 Meeting

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 5 March 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

9-18	Staff Supported - Elected Member "Let's Talk" engagement Report, dated 16 February 2018 from the Head of Environmental Protection Services, Graeme Gillespie. The COMMITTEE RECOMMENDS 1.   That the provision of additional staff support to the Let’s Talk Van initiative be made permanent.

Attachments

Nil 

Council - Part I 26 March 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 March 2018

TITLE:                            Presentation of the Part I Public Community Development Committee Recommendations from its 5 March 2018 Meeting

Set out below are the recommendations only from the Community Development Committee meeting Part I Public held on 5 March 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

6-18

Review options for the administration of Hancock Community House Memorandum, dated 14 February 2018 from the Community Liaison Team Leader, Peter Grey. The COMMITTEE RECOMMENDS 1.  That Council rescind the its resolution dated 17 September 2014: ·      That Council approves the management of Hancock Community House to be contracted to an independent community based trust. ·      That Council officers undertake negotiations with Hancock Community House Trust to establish a Memorandum of Understanding on the management of Hancock Community House. ·      That Council officers report back to Council the outcome of these negotiations. 2.  That Council Officers undertake wider investigation of all options for the ongoing administration of the Hancock Community House and a recommendation is reported back to Council. NOTE: Councillor Leonie Hapeta abstained from voting on clause 6-18

Attachments

Nil 

Council - Part I 26 March 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 March 2018

TITLE:                            Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 12 March 2018 Meeting

Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 12 March 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

6-18

Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust Report, dated 14 February 2018 from the Leisure Assets Planner, Jason Pilkington. The COMMITTEE RECOMMENDS 1.   That Palmerston North City Council, in the report Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust, dated 14 February 2018 by Jason Pilkington, and as the administering body of Crewe Park, authorises the lease of approximately 85 square metres of Crewe Park as described in Appendix I (as part of Lot 11 DP20721) to Pascal Street Community Trust. 2.   That Palmerston North City Council, in the report Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust, dated 14 February 2018 by Jason Pilkington and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the lease of approximately 85 square metres of Crewe Park as described in Appendix I (as part of Lot 11 DP20721) to Pascal Street Community Trust. 3.   That Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting a lease at Crewe Park.  4.   That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to enter into a lease at Crewe Park. Note: Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 6-18 above.

7-18

Proposal to Licence Pascal Street Community Trust to occupy part of Awapuni Park or Alexander Park for Community Gardens Report, dated 13 February 2018 from the Senior Property & Parks Planner, Aaron Phillips. The COMMITTEE RECOMMENDS 1.   That Council adopts the proposal to licence a section of Awapuni Park or Alexander Park (as described in Appendix One of the report titled Proposal to Licence Pascal Street Community Trust to occupy a section of Awapuni Park or Alexander Park for Community Gardens) to go out for public notice in the manner required under Section 54 (1) - (2A) of the Reserves Act 1977. Note: Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 7-18 above.

Attachments

Nil 

Council - Part I 26 March 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 March 2018

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 19 March 2018 Meeting

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 19 March 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

10-18

Palmerston North Airport Ltd - Interim Report for 6 months to 31 December 2017 Memorandum, dated 9 March 2018 from the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1.         That the Interim Report and Financial Statements of Palmerston North      Airport Ltd for the period ended 31 December 2017 be received.

11-18

Palmerston North Airport Ltd - Draft Statement of Intent for 2018/19 Memorandum, dated 2 March 2018 from the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1.         That the Palmerston North Airport Ltd draft Statement of Intent for           2018/19 be received and its assumptions endorsed apart from the performance measure for targeted net worth which it be        recommended to the Company be increased to $50 million.

12-18

Central Energy Trust Wildbase Recovery Update and Cost to Complete Report, dated 22 February 2018 from the Senior Property & Parks Planner, Aaron Phillips. The COMMITTEE RECOMMENDS 1.         That Council note progress on the construction of Central Energy Trust      Wildbase Recovery facility in the Victoria Esplanade. 2. That Council approve additional borrowing to fund up to $525,000 to         complete construction to tendered specification for Central Energy          Trust Wildbase Recovery.

13-18

Water and Waste Capital New and Renewal 2017-18 Programme Adjustments Memorandum, dated 9 March 2018 from the Water & Waste Services Manager, Robert van Bentum. The COMMITTEE RECOMMENDS 1.         That the budget for the 2017/18 Water Capital New “Programme 593       Water Safety and Security Mitigation” be revised from $170,000 to    $407,000 by approval of additional unbudgeted funding of $237,000. 2.         That the budget for the 2017/18 Wastewater Capital New “Programme    630 – City Wide - Seismic Strengthening to Wastewater Structures” be revised from $100,000 to $200,000 by approval of additional unbudgeted funding of $100,000. 3.         That a new 2017/18 Rubbish and Recycling Capital New Programme         called “Materials Recovery Facility – Air Quality Improvements” with a          budget of $50,000 be created by approval of unbudgeted funding of    $50,000. 4.         That the budget for the 2017/18 Wastewater Capital Renewal “Programme 621 - Digester Lid Refurbishment” be revised from $500,000 to $555,000 by approval of additional unbudgeted funding of $55,000. 5.         That the budget for the 2017/18 Wastewater Capital Renewal Programme “1056 – Totara Rd Replacement of Inlet Screens be revised from $1,300,000 to $1,400,000 by approval of additional unbudgeted funding of $100,000.

15-18

Fees and Charges Review Report, dated 15 March 2018 from the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1.         That fees for household e-waste in categories of 'TV and Electronics', 'Consumer Electronics', and 'Other' excluding photocopiers, be set to $0 on a trial basis, for a 6 month period in FY19. Subject to a financial analysis report being brought back to Finance and Performance April 2018. Burial & Cremation 2.                     That the fees and charges for Burial and Cremation, be increased by 3%, be             adopted and following public notification take effect from 1 July 2018. Burial & Cremation 3.         That the application of “Out of District surcharge” Chapel and       Cremation services be reviewed and reported back to the April Finance and Performance Committee meeting. Event Recycling Fees 4.         That the fees and charges for event recycling as proposed in Appendix                  8 be adopted and take effect immediately. Note: Councillor McCann declared a conflict of interest and withdrew from discussion and voting on clause 15.4. 5.         That the report be received and the current status of fees and charges      be noted. Planning & Miscellaneous 6.         That the Statement of Proposal (and the associated summary) to adopt     updated fees and charges for Planning Services and Miscellaneous Services effective from 1 July 2018 as attached in Appendix 2, be approved for public consultation and the Chief Executive be authorised to undertake the necessary consultative process under sections 83 and 150 of the Local Government Act 2002. Building 7.         That the fees and charges for Building Services, as proposed in      Appendix 3 be adopted and following public notification take effect     from 9 April 2018. Environmental Health 8.         That the fees and charges for Environmental Health Services (in terms      of regulation 7 of the Health (Registration of Premises) Regulations   1966 and regulation 83 of the Food Hygiene Regulations 1974) as      proposed in Appendix 4, be adopted and following public notification,           take effect from 1 July 2018. Animal Control 9.         That the fees and charges for the Impounding of Animals (in terms of section 14 of the Impounding Act 1955) and for Dog Registration and Dog Impounding (in terms of section 37 of the Dog Control Act 1996) as proposed in Appendix 5 be adopted, and once following public notification, take effect from 1 July 2018. Service Connections 10.       That the fees and charges for Service Connections, as proposed in             Appendix 7 be adopted and take effect from 1 July 2018. E-Waste Charges 11.       That the fees and charges for e-waste disposal as proposed in  Appendix 8 be adopted and take effect from 1 July 2018.

Attachments

Nil