Palmerston North City Council

 

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 12 March 2018, commencing at 9.00am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Non Members:

Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.

Apologies:

The Mayor (Grant Smith ) (for early departure).

 

Councillor Vaughan Dennison was present when the meeting resumed at 11.00am.  He was not present for clause 1.

 

Councillor Gabrielle Bundy-Cooke left the meeting at 12.19pm at the conclusion  of clause 4.  She entered the meeting again at 12.20pm at the conclusion of clause 5.  She was not present for clause 5.

 

The Mayor (Grant Smith) left the meeting at 12.25pm at the conclusion of clause 5.  He was present for clauses 1 to 5 inclusive.   

1-18

Apologies

 

Moved Leonie Hapeta, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 1-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

The meeting adjourned at 9.01am

The meeting resumed at 11.00am

 

When the meeting resumed Councillor Vaughan Dennison was present.

 

2-18

Presentation - Manawatū kids triathlon

Presentation from Andy Martin, from Manawatu Triathlon Club regarding the ”I tried the Tri’s” series.

The “I tried the Tri’s” event had started in 2004 and now had 750 kids competing each week.  The $5 entry fee had remained the same over the past 15 years and by now accepting online pre-entries the majority of registrations were completed prior to the first night.

Mr Martin believed that the event could keep going as they were always looking to improve and there was good support within the Manawatu Triathlon Club. 

There were a number of past participants that were now competing on the international stage and this looked to continue with current participants achieving at high levels in their respective sports.

 

Moved Leonie Hapeta, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1.   That the Sport and Recreation Committee receive the presentation for information.

 

Clause 2-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

   

3-18

Confirmation of Minutes

 

Moved Duncan McCann, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1.  That the minutes of the Sport and Recreation Committee meeting of 4      December 2017 Part I Public be confirmed as a true and correct record.

 

Clause 3-18 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

 

4-18

Sport Manawatū 6 month report for the period ended 31 December 2017

Report, dated 20 February 2018 from the Senior Property & Parks Planner, Aaron Phillips.

 

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Committee receives Sport Manawatū’s 6 month report for the period ended 31 December 2017.

 

Clause 4-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Councillor Gabrielle Bundy-Cooke left the meeting at 12.19pm

 

5-18

Submissions - Crewe Park Proposed Lease to Pascal Street Community Trust

Memorandum, dated 13 February 2018 from the Committee Administrator, Penny Odell.

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1.   That the Sport and Recreation Committee receive the submissions on “Crewe Park Proposed Lease to Pascal Street Community Trust”.

 

Clause 5-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note:
Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 5-18 above.

 

Councillor Gabrielle Bundy-Cooke entered the meeting at 12.20pm

The Mayor (Grant Smith) left the meeting at 12.25pm

 

6-18

Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust

Report, dated 14 February 2018 from the Leisure Assets Planner, Jason Pilkington.

 

Moved Vaughan Dennison, Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1.   That Palmerston North City Council, in the report Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust, dated 14 February 2018 by Jason Pilkington, and as the administering body of Crewe Park, authorises the lease of approximately 85 square metres of Crewe Park as described in Appendix I (as part of Lot 11 DP20721) to Pascal Street Community Trust.

2.   That Palmerston North City Council, in the report Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust, dated 14 February 2018 by Jason Pilkington and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the lease of approximately 85 square metres of Crewe Park as described in Appendix I (as part of Lot 11 DP20721) to Pascal Street Community Trust.

3.   That Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting a lease at Crewe Park. 

4.   That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to enter into a lease at Crewe Park.

 

Clause 6-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note:
Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 6-18 above.

 

7-18

Proposal to Licence Pascal Street Community Trust to occupy part of Awapuni Park or Alexander Park for Community Gardens

Report, dated 13 February 2018 from the Senior Property & Parks Planner, Aaron Phillips.

 

Moved Rachel Bowen, seconded Vaughan Dennison.

The COMMITTEE RECOMMENDS

1.   That Council adopts the proposal to licence a section of Awapuni Park or Alexander Park (as described in Appendix One of the report titled Proposal to Licence Pascal Street Community Trust to occupy a section of Awapuni Park or Alexander Park for Community Gardens) to go out for public notice in the manner required under Section 54 (1) - (2A) of the Reserves Act 1977.

 

Clause 7-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note:
Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 7-18 above.

 

Moved Aleisha Rutherford, seconded Susan Baty.

 

Note:

On a motion that: Council adopts the proposal to licence a section of Alexander Park (as described in Appendix One of the report titled Proposal to Licence Pascal Street Community Trust to occupy a section of Alexander Park for Community Gardens) to go out for public notice in the manner required under Section 54 (1) - (2A) of the Reserves Act 1977.  The motion was lost 4 votes to 10, the voting being as follows:

For:

Councillors Susan Baty, Leonie Hapeta, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson Duncan McCann, and Tangi Utikere.

 

8-18

Committee Work Schedule

 

Moved Tangi Utikere, seconded Duncan McCann.

The COMMITTEE RESOLVED

1.   That the Sport and Recreation Committee receive its Work Schedule dated March 2018.

 

Clause 8-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

       

Exclusion of Public

9-18

Recommendation to Exclude Public

 

Moved Lorna Johnson, seconded Karen Naylor.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

 

 

 

 

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

12.

Minutes of the Sport and Recreation Committee meeting - Part II Confidential - 4 December 2017

For the reasons set out in the Sport and Recreation Committee minutes of 4 December 2017, held in public present.

13

Artificial Football Turf - Process for Location Selection

Negotiations

s7(2)(i)

14.

 

Presentation - Ashhurst Pool update

Negotiations

s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Senior Property and Parks Officer (Aaron Phillips), Policy Analyst (Ann-Marie Mori),  Parks and Property Manager (John Brenkley), Strategy and Policy Manager (Julie Macdonald) and Property Officer (Bryce Hosking) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

 

 

Clause 9-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

The public part of the meeting finished at 1.11pm

 

Confirmed 14 May 2018

 

 

 

Chairperson