Palmerston North City Council

 

Minutes of the Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, , Civic Administration Building, 32 The Square, Palmerston North on 16 April 2018, commencing at 9.02am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Leonie Hapeta, Lorna Johnson, Duncan McCann and Aleisha Rutherford.

Apologies:

Councillors Lew Findlay QSM, Jim Jefferies (early departure) and Duncan McCann (early departure).

Councillor Vaughan Dennison was present when the meeting resumed at 10.33am. He was not present for clause 7.

Councillor Karen Naylor was present when the meeting resumed at 10.33am. She was not present for clause 7.

Councillor Aleisha Rutherford left the meeting at 11.03am after consideration of clause 10.  She entered the meeting again at 11.39am during consideration of clause 11.  She was present for all clauses.

 

Councillor Duncan McCann left the meeting at 12.15pm during consideration of clause 11. He was not present for clauses 11 to 14 inclusive.

 

The Mayor (Grant Smith) was not present when the meeting resumed at 1.48pm. He entered the meeting again at 1.56pm. He was present for all clauses.

 

Councillor Leonie Hapeta was not present when the meeting resumed at 1.48pm. She entered the meeting again at 1.56pm. She was present for all clauses.

 

7-18

Apologies

 

Moved Rachel Bowen, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 7-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.03am.

The meeting resumed at 10.33am.

When the meeting resumed Councillors Vaughan Dennison and Karen Naylor were present.

 

8-18

Presentation - Manawatu Jazz Club

David Edge, President of the Manawatu Jazz Club and Chair of the Festival Committee, made a presentation to the Committee regarding the 2018 Annual International Jazz and Blues Festival.

Mr Edge mentioned that it was the Manawatu Jazz Club’s 50th anniversary and spoke about the different events that would be at the festival, which included six concerts and an added extra educational event. The two guest groups would be River City Jazz from Christchurch and Wellington City Jazz and the headline act, sponsored by Central Energy Trust, was Robben Ford who was a great guitar player. Mr Edge also mentioned that as the festival had grown over the years, it had become more of a public event allowing casual people to come and join.

 

Moved Rachel Bowen, seconded Grant Smith.

The COMMITTEE RESOLVED

1.   That the Arts, Culture and Heritage Committee receive the presentation for information.

 

Clause 8-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Leonie Hapeta.

   

9-18

Confirmation of Minutes

 

Moved Aleisha Rutherford, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the minutes of the Arts, Culture and Heritage Committee meeting of 12 February 2018 Part I Public be confirmed as a true and correct record.

 

Clause 9-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

 

 

 

10-18

Joint Marketing of Cultural Council Controlled Organisations

Memorandum, dated 19 March 2018 from the Manager - Community Engagement, Ian Littleworth.

In discussion it was noted that there could be much more marketing for the cultural Council Controlled Organisations and how it would be good to have some expertise on it.

 

Moved Leonie Hapeta, seconded Vaughan Dennison.

The COMMITTEE RECOMMENDS

1.   That the memorandum titled “Joint Marketing of Cultural Council Controlled Organisations” and dated 19 March 2018 from the Manager – Community Engagement, be received for information.

2.   That the joint marketing of Cultural Council Controlled Organisations be referred to the Chief Executive and be reported back to the Arts, Culture and Heritage Committee in October 2018.

 

Clause 10-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillor Aleisha Rutherford left the meeting at 11.03am.

 

11-18

Cultural CCOs Six Month Reports to December 2017 and Draft Statements of Intent 2018-2021

Memorandum, dated 26 March 2018 from the Community Funding Coordinator, Rebecca Hofmann and the Management Accountant, Matt Duxfield.

In discussion it was noted that there was some concern with the cultural facilities maintenance budgets.

Councillor Aleisha Rutherford entered the meeting again at 11.39am.

Councillor Duncan McCann left the meeting at 12.15pm.

 

The meeting adjourned at 12.51pm.

The meeting resumed at 1.48pm.

When the meeting resumed The Mayor (Grant Smith) and Councillor Leonie Hapeta were not present.

 

The Mayor (Grant Smith) entered the meeting again at 1.56pm.

Councillor Leonie Hapeta entered the meeting again at 1.56pm.

 

 

Moved Rachel Bowen, seconded Tangi Utikere.

 

 

The COMMITTEE RECOMMENDS

1.   That Council receive the six month reports to December 2017 submitted by Globe Theatre Trust Board, Te Manawa Museums Trust, Caccia Birch Trust Board and Regent Theatre Trust (the cultural Council Controlled Organisations).

2.   That Council receive the draft Statements of Intent 2018–2021 submitted by the cultural Council Controlled Organisations.

3.   That Council note the below item to be addressed by the cultural Council Controlled Organisations in drafting their final Statements of Intent.

      (i)    Amend The Regent Theatre Trust Board’s Statement of Intent to         include a KPI for “a trend of increasing audience numbers, as         measured by a 3 year average”.

4.   That Council refer to the 10 Year Plan an additional grant to remunerate Regent Theatre Trust Board, Caccia Birch Trust Board and Globe Theatre Trust Board for trustee meeting fees, and that in the final Statements of Intent this grant is to be shown as not adjusted for inflation.

 

 

Clauses 11.1 to 11.4 inclusive above were carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Susan Baty, seconded Rachel Bowen.

5.  That the Chief Executive be instructed to present maintenance and renewal      plans and budgets for the cultural facilities to the May 2018 Finance and      Performance Committee meeting.

 

Clause 11.5 above was carried 12 votes to 0, with 2 abstentions, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith) and Councillor Leonie Hapeta.

 

 

 

12-18

Caccia Birch - Request for Support

Memorandum, dated 19 March 2018 from the Manager - Community Engagement, Ian Littleworth.

 

Moved Rachel Bowen, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1.   That the memorandum titled “Caccia Birch – Request for Support” and dated 19 March 2018 from the Manager – Community Engagement, be received for information

2.   That this work item now be removed from the Arts, Culture and Heritage Committee Work Schedule.

 

Clause 12-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

13-18

Conference Opportunity - LGNZ The Chairing Practice Workshop

Memorandum, dated 3 April 2018 from the Committee Administrator, Carly Chang.

 

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1.       That the Committee approve the attendance of any elected members to attend, with expenses paid, the LGNZ ‘The Chairing Practice Workshop’ being held in Wellington on 3 May 2018.

2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Wednesday 18 April 2018.

 

 

Clause 13-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

Note:

On a motion that:

1.       That the Committee approve the attendance of Chairpersons and Deputy Chairpersons to attend, with expenses paid, the LGNZ ‘The Chairing Practice Workshop’ being held in Wellington on 3 May 2018.

 

2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Wednesday 18 April 2018.

 

The motion was lost 6 votes to 8, the voting being as follows:

 

For:

The Mayor (Grant Smith) and Councillors Adrian Broad, Vaughan Dennison, Leonie Hapeta, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Karen Naylor and Tangi Utikere.

 

14-18

Committee Work Schedule

 

Moved Rachel Bowen, seconded Karen Naylor.

The COMMITTEE RESOLVED

1.   That the Arts, Culture and Heritage Committee receive its Work Schedule dated April 2018.

 

Clause 14-18 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Leonie Hapeta.

      

The meeting finished at 2.26pm

 

Confirmed 25 June 2018

 

 

 

Chairperson