Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 09 April 2018, commencing at 9.00am

Members Present:	Councillors Duncan McCann (in the Chair), Brent Barrett, Susan Baty, Rachel Bowen, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
Non Members:	Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM and Leonie Hapeta.
Apologies:	The Mayor Grant Smith (on Council Business) and Councillor Tangi Utikere.

When the meeting resumed at 10.50am Councillor Adrian Broad was not present.  He was not present for clauses 18 to 23 inclusive.

When the meeting resumed at 10.50am Councillor Jim Jefferies was not present. He entered the meeting again at 11.19am during consideration of clause 18. He was present for all clauses.

14-18	Apologies
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.
	Clause 14-18 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

15-18	Submissions - Dog Control Policy The following people appeared before the Committee and made oral statements in support of their submissions and replied to questions from Elected Members. Tim Gibbes (3) Mr Gibbes spoke to his submission and made the following additional comments: - Biodegradable bags for dog poo would be a very good idea. - The dog poo can be used as fertiliser. Sue Cooper (51) Ms Cooper spoke to her submission and presented a PowerPoint presentation and made the following additional comments: - No specific safety concerns were documented. It is hard to believe that there are safety concerns with these three walkways, but not with the Ashhurst Terrace, Frederick Krull, Schnell Wetland, Manawatu Riverside or Mangaone Stream walkways, which are listed as off-leash areas. - An off leash area needs safety for dogs (away from roads especially), safety for the human half of the partnership, accessibility and be interesting for the dog. - No valid reasons have been given for the change. - The only two areas that may be left for off-lead exercise on the Massey side of the river are unsuitable for the purpose. - Travel to the nearest legal alternative (the river bank on the other side of the river) takes twelve minutes and 7.3 km of driving, there and back. Liz Cross (57) Ms Cross spoke to her submission and made the following additional comments: - The dog signage on the walkways to keep your dog under control with a picture of a dog on a leash is confusing and misleading so need to rethink and change the sign. - Fixed dog leashes should be used and not the extending dog leashes as they have more control over the dog. Chris Teo-Sherrell (100) Mr Teo-Sherrell spoke to his submission and made the following additional comments: - You cannot predict the behaviours of dogs on the basis of their breed, despite their reputation as benign animals. - Acknowledges that companion animals can have positive effects on people’s health and well-being but it is a really sad comment on people’s lives if they cannot be apart from their pets at any time. Most people spend a relatively small amount of time in the CBD and it is not unreasonable for them to have to be apart from their animals while there. - Council has commendably been discouraging smoking in the CBD, making it more comfortable and safer for the majority of people, and allowing dogs in the CBD will be going in the opposite direction, making it less safe and less comfortable and pleasant for the majority of residents of the city. - What will happen to the dogs in the CBD when their owners want to go into shops? They will have to leave their dogs unattended outside which can result in the dog biting a person if someone touches the dog or acts in a way they think is threatening. - There are just too many possibilities for dogs in the CBD proposed policy to have serious adverse consequences as well as to more generally detract from the increasingly pedestrian-friendly nature of the CBD, for it to be sensible to even trial, so please do not. - With regards to sports fields, there will be an issue with faeces being left on the playing surfaces when people come to play on them, which is not only unpleasant but is also a health factor. - Regarding the riverside and various other walkways, dogs should generally be on a leash in such areas with only specific areas being set aside for them to be off leash. - Aspects of this proposed policy are going in exactly the opposite direction to that in which we should be going. There should be greater restrictions on cats and dogs in urban areas to decrease the nuisance and danger caused by their behaviour. - Please leave the current restrictions in place and extend them where there have been problems identified or where there is potential for such problems or for the consequences to be serious. Paul Godbaz (120) Mr Godbaz spoke to his submission and made the following additional comment: - Has mixed thoughts about allowing dogs into the CBD. Tourists that come to the city might be scared of dogs and those people have a right to go around out city without being threatened. There would need to be strict conditions for the trial to go ahead. Kathleen Moore (121) Ms Moore spoke to her submission and presented a PowerPoint presentation and made the following additional comments: - The Summerhill Reserve is the only safe area that people can train or play with their dogs without cyclists and runners getting in their way. - Dog walkers in the Summerhill/Aokautere area should be allocated at least one walkway for exercising dogs off leash and suggested the Poutoa Walkway as the closest to Summerhill Reserve. - Create a dog friendly off leash play corner for their dogs in Summerhill with easy care play equipment set up as recommended by any of our local dog training teams. Marilyn & Bruce Bulloch (129) Mr & Mrs Bulloch spoke to their submission and made no additional comments.
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee hear and receive the oral and written submissions. 2.   That the Committee note the Procedure for Hearing of Submissions, as described in the procedure sheet.
	Clause 15-18 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

16-18	Confirmation of Minutes
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the minutes of the ordinary Planning and Strategy Committee meeting of 5 March 2018 Part I Public and extraordinary Planning and Strategy Committee meeting of 19 March 2018 Part I Public be confirmed as true and correct records.
	Clause 16-18 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

17-18	Summary of Consultation - draft Palmerston North Dog Control Policy 2018 Memorandum, dated 22 March 2018 from the Policy Analyst, Ann-Marie Mori.
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the summary of consultation feedback on the draft Palmerston North Dog Control Policy is received.
	Clause 17-18 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

                                The meeting adjourned at 10.50am.

                                The meeting resumed at 11.06am.

                                When the meeting resumed Councillors Adrian Broad and Jim Jefferies were not present.

18-18	Draft Cemeteries and Crematorium Bylaw 2018 - Approval to Consult Report, dated 21 March 2018 from the Policy Analyst, Lili Kato. Councillor Jim Jefferies entered the meeting again at 11.19am.
	Moved Leonie Hapeta, seconded Aleisha Rutherford. The COMMITTEE RECOMMENDS 1.   That the Council determines the form of the draft Cemeteries and Crematorium Bylaw 2018 and Administration Manual (contained in Appendix 1) is, subject to the outcome of public consultation, considered to be the most appropriate form of bylaw. 2.   That the Council confirms that it has considered the draft Cemeteries and Crematorium Bylaw 2018 and determines that it does not give any rise to any implications under the New Zealand Bill of Rights Act 1990. 3.   That delegated authority is given to the Chairperson and the Deputy Chairperson of the Planning and Strategy Committee for the approval of any minor amendments to the Consultation Document.
	Clauses 18.1 to 18.3 above were carried 13 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
	Moved Lorna Johnson, seconded Lew Findlay QSM. 4.   That the Consultation Document (including the draft Cemeteries and Crematorium Bylaw 2018 and Administration Manual) be approved for consultation, subject to removal of ‘up until the fifth anniversary of the date of interment’ from clause 10.1.2 of the Administration Manual and the corresponding phrase in clause 11.2 of the Draft Cemeteries and Crematorium Bylaw 2018.
	Clause 18.4 above was carried 10 votes to 3, the voting being as follows: For: Councillors Brent Barrett, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Against: Councillors Susan Baty, Vaughan Dennison and Jim Jefferies.

19-18	LGNZ Metro Sector Remit Proposals Memorandum, dated 13 March 2018 from the Strategy & Policy Manager, Julie Macdonald.
	Moved Brent Barrett, seconded Duncan McCann. The COMMITTEE RECOMMENDS 1.   That the Council supports the following remit proposal at the LGNZ metro sector meeting in May 2018: “That LGNZ requests that the Government urgently implements a comprehensive and mandatory product stewardship programme for tyres.” 2.   That the Council approve the letter attached as Appendix Two to the report titled “LGNZ Metro Sector Remit Proposals” and dated 13 March 2018 from the Strategy and Policy Manager, from the Mayor to the President of the LGNZ National Council, Dave Cull, requesting that LGNZ advocate to the Government in support of initiatives to advance the uptake of electric vehicles.
	Clause 19-18 above was carried 13 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

20-18	Waste Management and Minimisation Bylaw Amendments - Deliberations on Submissions Memorandum, dated 28 February 2018 from the Policy Analyst, Peter Ridge.
	Moved Duncan McCann, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1.   That the Council receives the submissions on the proposed amendments to the Waste Management and Minimisation Bylaw, as shown in attachment 1 to the report titled “Waste Management and Minimisation Bylaw Amendments - Deliberations on Submissions” and dated 28 February 2018 from the Policy Analyst. 2.   That the Council amends the Waste Management and Minimisation Bylaw and the Waste Management and Minimisation Bylaw Administration Manual by making the changes shown as tracked changes in the documents attached as attachment 2 and 3 to the report titled “Waste Management and Minimisation Bylaw Amendments - Deliberations on Submissions” and dated 28 February 2018 from the Policy Analyst.
	Clause 20-18 above was carried 13 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

21-18	Draft Traffic and Parking Bylaw 2018 - Deliberations on Submissions Memorandum, dated 9 March 2018 from the Policy Analyst, Peter Ridge.
	Moved Leonie Hapeta, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That item “Draft Traffic and Parking Bylaw 2018 – Deliberations on Submissions” lie on the table to the May 2018 Planning and Strategy Committee meeting.
	Clause 21-18 above was carried 11 votes to 2, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Against: Councillors Vaughan Dennison and Lorna Johnson.

22-18	Conference Opportunity - Building a vibrant, robust and resilient central business district Memorandum, dated 23 March 2018 from the Governance & Support Team Leader, Kyle Whitfield.
	Moved Aleisha Rutherford, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.       That the Committee approve the attendance of up to two elected member(s) to attend, with expenses paid, the ‘Build a vibrant, robust and resilient central business district’ course being held in Wellington on 24 May 2018. 2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 13 April 2018.
	Clause 22-18 above was carried 13 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

23-18	Committee Work Schedule - April 2018
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee receive its Work Schedule dated April 2018.
	Clause 23-18 above was carried 13 votes to 0, the voting being as follows: For: Councillors, Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

The meeting finished at 12.20pm

Confirmed 7 May 2018

Chairperson