Palmerston North City Council

 

Minutes of the Committee of Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 28 May 2018, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillor Gabrielle Bundy-Cooke.

Councillor Adrian Broad left the meeting at 12.19pm at the conclusion of clause 8.3.31.  He returned to the meeting again at 1.27pm during the consideration of clause 8.3.32

 

Councillor Rachel Bowen left the meeting at 2.58pm at the conclusion of clause 8.3.44. She returned to the meeting again at 3.25pm during consideration of clause 8.3.45.  

 

Meeting adjourned 9.01am

Meeting resumed at 10.25am

   

7-18

Apologies

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 7-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

   

8-18

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the minutes of the Committee of Council meeting of 9 May 2018 Part I Public be confirmed as a true and correct record.

 

Clause 8-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

 

9-18

Deliberations on Public Consultation on the Consultation Document and Supporting Information for the Proposed 2018-28 Long-term Plan, Council's Strategies and Plans, Financial and Infrastructure Strategies, Revenue and Financing Policy and Development Contributions Policy.

Memorandum, dated 2 May 2018 from the Head of Community Planning, Andrew Boyle.

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

1.          That the submissions and comments received on the consultation material for the Proposed Long-term Plan (10 Year Plan), Financial and Infrastructure Strategies, Revenue and Financing Policy, Development Contributions Policy, Significance and Engagement Policy, City Development Strategy, Economic Development Strategy, Creative and Liveable Strategy, Connected Community Strategy, and Eco City Strategy be received (separately circulated).

 

Clause 9.1 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

2.         That the officer comments made in response to the issues raised       during the Long-term Plan and Strategy consultation and attached as       Appendix 1 be received.

 

Clause 9.2 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Grant Smith, seconded Jim Jefferies.

3.         That the Chief Executive be instructed to prepare a draft of the final Long-term Plan for consideration by the Committee of Council on 11 June 2018 and that it incorporate:

      3.1       Programme 228 – That $1,000,000 from Strategic Capital Ring Road be deferred from 2018/19 to year 2 – 2019/20.

 

Clause 9.3.3.1 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

            3.2       That the proposed carry forwards and budget changes as                            attached in appendix 2 as well as revised timing for                                                Whakarongo growth programmes 144, 716, 717, 1000 and                  1004.

 

Clause 9.3.3.2 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Brent Barrett, seconded Vaughan Dennison.

            3.3       That the Chief Executive identify Footpath Maintenance Opex                         as a specific programme in the LTP 2018/28.

 

Clause 9.3.3.3 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Meeting adjourned at 11.57am

Meeting resumed at 1.01pm

 

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

            3.4       Any amendments as a result of public consultation or referral of                         items to the Long-term Plan from Council Committees                                (Appendix 3) as determined by the Committee of Council.  

 

Clause 9.3.3.4 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

 

Moved Lorna Johnson, seconded Leonie Hapeta.

            3.5       That outstanding debt will be repaid over the remaining useful                         life of the asset funded over a maximum term of thirty years. 

 

Clause 9.3.3.5 above was carried 10 votes to 5, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Rachel Bowen,Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Susan Baty, Vaughan Dennison, Jim Jefferies, Karen Naylor and Aleisha Rutherford.

 

Moved Lorna Johnson, seconded Rachel Bowen.

            3.6       That the Chief Executive be directed to commission an                                independent comprehensive review of the rating system up to                         $50,000, to be reported back in 2020 to allow time for public                         consultation on any subsequent changes prior to preparation of                         the ten year plan 2021-31.

 

Clause 9.3.3.6 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Lorna Johnson, seconded Aleisha Rutherford.

            3.7       That market rents are not introduced for Council’s housing                         tenants and the current policy of subsiding rents continues.

 

Clause 9.3.3.7 above was carried 11 votes to 4, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Susan Baty, Vaughan Dennison, Jim Jefferies and Karen Naylor.

 

Moved Lorna Johnson, seconded Aleisha Rutherford.

            3.8       That the Chief Executive reports back on the alternative options                         for the provision of additional social housing units.

 

Clause 9.3.3.8 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Leonie Hapeta, seconded Aleisha Rutherford.

            3.9       In regard to submission 11, that it be noted that Chief Executive                         is investigating a concept plan for play activity in The Square                         (under the City Centre Framework) in preparation for the next                         LTP considerations.

            3.10     That such a concept plan be reported back to the Council with a                         view to funding the development as part of the 2019/20                             Annual Budget considerations.

 

Clauses 9.3.3.9 and 9.3.3.10 above were carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Brent Barrett, seconded Leonie Hapeta.

            3.11     That for City Centre Streetscape, Programme 243 (Main                             Street East including the Urban Bus Terminal) be brought                         forward one year such that the order of progress in                                     Streetscape plan is Programme 244 (Square East,                                        commencing Year 1), Programme 243 (Main Street East,                            commencing Year 2), Programme 1400 (Broadway,                                                commencing Year 3) in the 2018 - 2028 Long Term             Plan.

 

Clause 9.3.3.11 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

 

Moved Karen Naylor, seconded Rachel Bowen.

            3.12     That the Chief Executive provides a report outlining how the                         budget for the renewal of Assets is applied, including when                         undertaking Capital New Programmes.

 

Clause 9.3.3.12 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Leonie Hapeta, seconded Karen Naylor.

 

Note:

On a motion that: The budget for programme 1518 is adjusted to $6,000,000. The motion was lost 4 votes to 11, the voting being as follows:

For:

Councillors Vaughan Dennison, Leonie Hapeta, Karen Naylor and Bruno Petrenas.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

 

Moved Rachel Bowen, seconded Grant Smith.

            3.13     That programme 1525 Te Manawa – Investigations and                              Planning for Options A and B – be increased from $153,000 to                         $463,000 in 2018/19. Following initial investigations and                             planning, the   Chief Executive to report back to Council on the                         budget requirements to deliver Option A or B.

 

Clause 9.3.3.13 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Aleisha Rutherford.

 

Moved Karen Naylor, seconded Susan Baty.

 

Note:

On a motion that: Programme 1082 (Arena – Speedway Pits relocation) be deferred to $1,000,000 in 2018/19, $3.7 million in 2019/20 and $3.774 million in 2020/21. The motion was lost 2 votes to 12, the voting being as follows:

For:

Councillors Vaughan Dennison and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

Councillor Leonie Hapeta declared a conflict on this item and withdrew from the debate.

 

Moved Karen Naylor, seconded Brent Barrett.

 

Note:

On a motion that: To offset costs of the Arena Masterplan upgrade, the Chief Executive identify options to increase revenue from commercial users of the Arena. The motion was lost 6 votes to 8, the voting being as follows:

For:

Councillors Brent Barrett, Rachel Bowen, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Against:

The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Duncan McCann and Tangi Utikere.

Councillor Leonie Hapeta declared a conflict on this item and withdrew from the debate.

 

Moved Rachel Bowen, seconded Brent Barrett.

            3.14     To provide a Capital Grant of $15,000 in 18/19 to Victoria                         Esplanade Scenic Railway to  support a deviation on the                              railway track behind CET Wildbase Recovery                                                Centre  provided this can be achieved without impact on    the                         bush remnant.

 

Clause 9.3.3.14 above was carried 12 votes to 1, with 2 abstentions, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Karen Naylor.

Abstained:

The Mayor (Grant Smith) and Councillor Lorna Johnson.

 

Moved Grant Smith, seconded Adrian Broad.

            3.15     Instructing the Chief Executive to ask staff to form a Esplanade                         Users Group.

 

Clause 9.3.3.15 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Tangi Utikere.

            3.16     That programme 114 be increased by $12,000 for the 2018/19                         year specifically for the installation of 6 new bike racks to be                         installed at Victoria Esplanade.

 

Clause 9.3.3.16 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Lorna Johnson, seconded Aleisha Rutherford.

            3.17     That the Chinese Garden, Mini Putt and Camellia Walk                               proposals be referred to the Esplanade Masterplan for further                         consideration and a report back on costs and feasibility.

 

Clause 9.3.3.17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Brent Barrett, seconded Susan Baty.

            3.18     That the Chief Executive be directed to develop an Urban Cycle                         Network Development masterplan.

 

Clause 9.3.3.18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Jim Jefferies, seconded Brent Barrett.

            3.19     That the Council support the Bainesse and District Community                         Development Trust proposal for a City to Sea Rail Trail shared                         pathway, subject to funding.

 

Clause 9.3.3.19 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Leonie Hapeta.

 

Moved Grant Smith, seconded Tangi Utikere.

That the meeting extend to 6.00pm.

 

Moved Brent Barrett, seconded Grant Smith.

            3.20     That programme 1095 'PN - Bunnythorpe Cycle Pedestrian                                     Pathway' in the amount of $2.833m be revised to an                                     ‘Urban Cycle Network Development’ programme, to be                                     delivered as $1.433m in Year 2 (2019/20) and $1.4m                                     in Year 3 (2020/21) of the 2018-2028 LTP; and that the                                     Bunnythorpe Cycle Pedestrian Pathway be deferred to Year                 4 (2021/22) and considered in the next Long Term Plan.

 

Clause 9.3.3.20 above was carried 9 votes to 6, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Karen Naylor and Tangi Utikere.

 

Moved Karen Naylor, seconded Lew Findlay QSM.

 

Note:

On a motion that: Programme 1444 (Share path resilience improvements) to commence in Year 2021/22. The motion was lost 2 votes to 13, the voting being as follows:

For:

Councillors Lew Findlay QSM and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Rachel Bowen, seconded Brent Barrett.

            3.21     That programme 1358 Footpath Extension include                                       consideration of a separated path on Old West Road, and that                         the Chief Executive seek funding from NZTA for this as a State                         Highway Safety Footpath Project.

 

Clause 9.3.3.21  above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Meeting adjourned at 5.43pm

Meeting resumed at 9.03am on Tuesday 29 May 2018

 

 

Moved Lorna Johnson, seconded Aleisha Rutherford.

 

Note:

On a motion that: The Chief Executive be directed to lift the Council’s minimum pay rate for employees to the official New Zealand Living Wage Rate over 3 years,    starting from year 2 of the 10 year plan, and that the sums of $150,000 be allocated for this in year 2, increasing to $250,000 in year 3 and $350,000 in year 4. The motion was lost 6 votes to 9, the voting being as follows:

For:

Councillors Brent Barrett, Rachel Bowen, Lorna Johnson, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

Against:

The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Karen Naylor and Bruno Petrenas.

 

Moved Jim Jefferies, seconded Karen Naylor.

 

Note:

On a motion that: A council minimum wage for PNCC employees based on the cost of living in Palmerston North be adopted.  This calculation to be reviewed at intervals determined by the Chief Executive. The motion was lost 2 votes to 13, the voting being as follows:

For:

Councillors Karen Naylor and Bruno Petrenas.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

 

Moved Karen Naylor, seconded Lew Findlay QSM.

 

Note:

On a motion that: Programme 1471 (Formation of City Centre Business Association) be deferred to 2021/22. The motion was lost 2 votes to 13, the voting being as follows:

For:

Councillors Lew Findlay QSM and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Leonie Hapeta, seconded Aleisha Rutherford.

            3.22     40 Additional car parks into Bill Brown Park in year three for                         $100,000.

 

Clause 9.3.3.22 above was carried 12 votes to 3, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Susan Baty, Rachel Bowen and Karen Naylor.

 

Moved Grant Smith, seconded Leonie Hapeta.

            3.23     Additional car parking into Kelvin Grove Community Centre to                         the value of $100,000. Spread over year 3 and 4.

 

Clause 9.3.3.23 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Rachel Bowen and Karen Naylor.

 

Moved Aleisha Rutherford, seconded Duncan McCann.

            3.24     Bring forward Programme 1174 (Outdoor Gyms) $122,000 to                         Year 2018/19, add $125,000 to Years 2020/21, 2022/23,                             2024/25, and   2026/27, and delete from Year 2023/24 to                           enable construction of Outdoor Gyms every 2nd year.

 

Clause 9.3.3.24 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Susan Baty.

 

Moved Susan Baty, seconded Lorna Johnson.

            3.25     Programme 1265 – Pitt Park – Move budget from Opex to                         Capex.

 

Clause 9.3.3.25 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Vaughan Dennison, seconded Rachel Bowen.

            3.26     (CN-159) Kelvin Grove Road (Stoney Creek Road to Henaghans                         Road) – Safety Improvements of 5 dips (subject to external                         funding) $3million to be included in year 5.

 

Clause 9.3.3.26 above was carried 11 votes to 4, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann and Bruno Petrenas.

Against:

Councillors Leonie Hapeta, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

 

Moved Rachel Bowen, seconded Lorna Johnson.

            3.27     That the Globe Theatre operational grant be increased by                         $30,000 per annum.

 

Clause 9.3.3.27 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Rachel Bowen, seconded Aleisha Rutherford.

            3.28     To provide a Capital Grant of $20,000 2018/19 to the NZ Rugby                         Museum to support their cataloguing/conservation work.

 

Clause 9.3.3.28 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Karen Naylor.

 

Moved Rachel Bowen, seconded Lorna Johnson.

 

Note:

On a motion that: To provide a capital grant of $300,000 over 3 years (2018/19, 2019/20, 2020/21) to All Saints Church from within the EQ Prone Heritage Building Fund. The motion was lost 7 votes to 8, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Lorna Johnson and Duncan McCann.

Against:

Councillors Brent Barrett, Susan Baty, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Rachel Bowen, seconded Lorna Johnson.

            3.29     To provide a capital grant of $300,000 over 3 years (2018/19,                         2019/20, 2020/21) to All Saints Church.

 

Clause 9.3.3.29  above was carried 10 votes to 5, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Lorna Johnson, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillors Lew Findlay QSM, Jim Jefferies, Duncan McCann, Karen Naylor and Tangi Utikere.

 

Moved Rachel Bowen, seconded Lorna Johnson.

            3.30     To establish a programme to provide an increase of $50,000 p/a                   in the Fee for Service Grants.

 

Clause 9.3.3.30   above was carried 8 votes to 6, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lorna Johnson, Duncan McCann and Bruno Petrenas.

Against:

Councillors Susan Baty, Leonie Hapeta, Jim Jefferies, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

Councillor Lew Findlay declared a conflict on this item and withdrew from the debate.

Meeting adjourned at 12.19pm

Meeting resumed at 1.19pm

 

When the meeting resumed Councillor Adrian Broad was not present.

 

 

Moved Rachel Bowen, seconded Lorna Johnson.

Councillor Adrian Broad returned to the meeting at 1.27pm

            3.31     To establish a programme to increase the Community                                Development Small Grants Fund by $30,000 p/a, and to                              review the extent of the scope of the fund so that all                                   community groups apart from those who receive a Fee for                                     Service contract are able to apply as part of the policy review.

 

Clause 9.3.3.31  above was carried 10 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillor Rachel Bowen declared a conflict on this item and withdrew from the debate.

Councillor Adrian Broad declared a conflict on this item and withdrew from the debate.

Councillor Lew Findlay declared a conflict on this item and withdrew from the debate.

Councillor Leonie Hapeta declared a conflict on this item and withdrew from the debate.

Councillor Karen Naylor declared a conflict on this item and withdrew from the debate.

 

 

Moved Karen Naylor, seconded Leonie Hapeta.

            3.32     That the Heritage fund is reduced to $50,000 in the first three                         years.

 

Clause 9.3.3.32 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Brent Barrett, seconded Rachel Bowen.

            3.33     That programme 1439 'Culture/Heritage - Urban Eels                                 Project Contribution' be adjusted to $22,000 in Year 1 and                         $148,000 in Year 2 the 2018/28 LTP, and that the CE be                              directed to work with Horizons Regional Council and approach                         the Freshwater Improvement Fund for increase project co-                         funding.

 

Clause 9.3.3.33 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

 

Moved Aleisha Rutherford, seconded Tangi Utikere.

            3.34     The $20,000 be allocated for the Railway Wheels on Railway                         Land project in the 2018/19 year.

 

Clause 9.3.3.34 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Karen Naylor, seconded Lew Findlay QSM.

 

Note:

On a motion that: Programme 1464 (Massey Arts Fund) be deferred to Year 2021/22. The motion was lost 6 votes to 9, the voting being as follows:

For:

Councillors Susan Baty, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Duncan McCann and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Karen Naylor, seconded Rachel Bowen.

            3.35     That programme 367 – Public Sculptures/Art Funding be                             adjusted to be $50,000 per year for the first 5 years.

 

Clause 9.3.3.35 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Grant Smith, seconded Rachel Bowen.

            3.36     Submission 449: Square Edge Toilets on Level 2. Asking for Chief                         Executive to bring forward 50% of toilets renewal budget                           $90,000 into 2018/19 year.

 

Clause 9.3.3.36 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Grant Smith, seconded Aleisha Rutherford.

            3.37     The 10 Year Plan confirms the additional grant to remunerate                         Regent Theatre Trust Board, Caccia Birch Trust Board and Globe               Theatre Trust Board for trustee meeting fees, and that in the                         final Statements of Intent this grant is to be shown as not                            adjusted for inflation.

 

Clause 9.3.3.37 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

            3.38     That Council develop two new self-contained campervan dump                         stations (as programme 1535 – City Wide – Campervan Dump                         Stations) at a cost of $60,000 each for years 2019/20 and                           2023/24.

 

Clause 9.3.3.38 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Abstained:

Councillor Rachel Bowen.

 

Moved Leonie Hapeta, seconded Duncan McCann.

            3.39     That Council note: Memorial Park - That the Table 2 priorities,                         budget estimates, and timings include bringing the funding for                         the Splash Pad at Memorial Park forward by one year – from                         the 2019/20 financial year to the 2018/19 financial year.
 
                        That the Memorial Park Capital Development Programme                                     remains significantly unchanged and directs the Chief Executive                     to apply to external funders for an additional $250,000 in                                 funding for the Splash Pad at Memorial Park.

 

Clause 9.3.3.39 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Brent Barrett, seconded Rachel Bowen.

            3.40     That programme 1249 'Arapuke Forest Park -                                              Contribution to Manawatu Mountain Bike Club' be increased to                         $50,000 per annum in each of years 1 - 4 of             the 2018/28 LTP.

 

Clause 9.3.3.40 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Abstained:

Councillor Leonie Hapeta.

 

Moved Lorna Johnson, seconded Leonie Hapeta.

            3.41     That the Chief Executive include a request for $35,000 for                         lighting of the skating             rink at Memorial Park in the priorities for                external funding.

 

Clause 9.3.3.41 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

 

Moved Karen Naylor, seconded Aleisha Rutherford.

 

Note:

On a motion that: Programmes 342, 300, 1163 (Kelvin Grove Community Hub) be deferred to 2024/25. The motion was lost 4 votes to 11, the voting being as follows:

For:

Councillors Susan Baty, Vaughan Dennison, Karen Naylor and Aleisha Rutherford.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann and Bruno Petrenas and Tangi Utikere.

 

 

Moved Vaughan Dennison, seconded Karen Naylor.

 

Note:

On a motion that: Programmes 342, 300, 1163 (Kelvin Grove Community Hub) be deleted from the LTP. The motion was lost 4 votes to 11, the voting being as follows:

For:

Councillors Rachel Bowen, Vaughan Dennison, Karen Naylor and Aleisha Rutherford.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Tangi Utikere.

            3.42     That submission 297 be referred to the Chief Executive, to                         investigate opportunities for community use of the St Marks                         Church site, and reported back to the Community Development                         Committee.

 

Clause 9.3.3.42 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Karen Naylor, seconded Susan Baty.

 

Note:

On a motion that: Programme 1161 (150 Year Celebration) is deleted, and will be accommodated through existing budgets. The motion was lost 2 votes to 13, the voting being as follows:

For:

Councillors Lorna Johnson and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Tangi Utikere.

            3.43     That programme 1161 be renamed to ‘Te Papaioea History                         Celebration’.

 

Clause 9.3.3.43 above was carried 11 votes to 4, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Adrian Broad, Lew Findlay QSM, Karen Naylor and Bruno Petrenas.

 

Moved Karen Naylor, seconded Rachel Bowen.

            3.44     That a “Via Recreativa” type event be considered by Palmy                         Unleashed with a view to undertake a trial.

 

Clause 9.3.3.44 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Lew Findlay QSM.

 

Moved Karen Naylor, seconded Aleisha Rutherford.

Councillor Rachel Bowen left the meeting at 2.58pm

 

Note:

On a motion that: Do not include $34,000 for City Ambassadors. The motion was lost 5 votes to 9, the voting being as follows:

For:

Councillors Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Karen Naylor and Aleisha Rutherford.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Jim Jefferies, Duncan McCann, Bruno Petrenas and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

That the meeting be extended to 5:00pm.

 

Moved Aleisha Rutherford, seconded Susan Baty.

Councillor Rachel Bowen returned to the meeting at 3.25pm

            3.45     That the Chief Executive report back to Council on the findings                         from other Territorial Authorities across Aotearoa who have                         trialed kerbside organic waste collection, with options around                         implementation.

 

Clause 9.3.3.45 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Brent Barrett.

            3.46     That a new capital item be added to purchase and install 17                         new bins to supplement the existing number of                   bins along the walkway network at a cost of $25,500.

 

Clause 9.3.3.46 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Leonie Hapeta, seconded Susan Baty.

3.47     Programme 1060 Storm Water Improvements that the Chief Executive to undertake an impact assessment on future flooding risks across the city. Further modelling and investigation work will be undertaken this year to identify mitigation measures across   the city with the potential to reduce flooding risks including creating detention areas in public space as well as additional large capacity drains. This work will identify a multimillion dollar programme of work which will be shared with Council as             part of             the 2021/31 LTP process with a view to getting agreement on the scope and investment in large scale storm water improvement works to be implemented across the city.

 

Clause 9.3.3.47 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Susan Baty, seconded Leonie Hapeta.

            3.48     New programme up to $25,000 towards accommodation                            (subject to Chief Executive approval of the lease and location)                         for the set-up of FarmCave in year 1.

 

Clause 9.3.3.48 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Against:

Councillor Karen Naylor.

 

Moved Grant Smith, seconded Adrian Broad.

            3.49     Ensuring that the Chief Executive collaborates with Utility                           companies – Data, Power and Phone within existing budgets.

 

Moved Grant Smith, seconded Tangi Utikere.

That the meeting extend to 6.00pm.

 

Clause 9.3.3.49 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Abstained:

Councillor Susan Baty.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

            3.50     That a new programme of debt repayment be introduced from                         year 4 to reduce the debt to revenue ratio to 200% by year 10.

 

Clause 9.3.3.50 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Against:

Councillor Karen Naylor.

 

Moved Vaughan Dennison, seconded Karen Naylor.

 

Note:

On a motion that: That the decision regarding 30 year debt repayment be revoked. The motion was lost 5 votes to 10, the voting being as follows:

For:

Councillors Susan Baty, Adrian Broad, Vaughan Dennison, Jim Jefferies and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

The meeting finished at 5.30pm

 

Confirmed 11 June 2018

 

 

 

Chairperson