Minutes of Sport and Recreation Committee

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 14 May 2018, commencing at 9.00am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Non Members:

Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.

Councillor Vaughan Dennison left the meeting at 1.01pm when the meeting adjourned. He entered the meeting again at 2.18pm during consideration of clause 18. He was not present for clause 17.

Councillor Aleisha Rutherford left the meeting at 3.04pm during consideration of clause 21. She entered the meeting again at 3.13pm during consideration of clause 24. She was not present for clauses 21 to 23 inclusive.

The meeting adjourned at 9.01am

The meeting resumed at 12.06pm

13-18

Deputation - Raleigh Reserve Whanau Project

Representing Raleigh Reserve Community, Kim Stewart, Awapuni Rotary, Vein Gilbert and Sports Pathways, Rob Tuilave made a deputation regarding the Raleigh Reserve Whanaui Project.

The Awapuni Community, including Awapuni Kindergarten, Awapuni Rotary Club and Council have formed a strong partnership to raise funds for the upgrade of Raleigh Reserve.

The project has received funding and with a budget of $280,000 means that the reserve will receive a major facelift.

Rob Tuilave, announced that there will be a basketball court built at the Reserve and this will have Steven Adams endorsement. As part of the opening of the Court on 18 August 2018, Steven Adams will be in attendance along with Oklahoma City Thunder basketball team mates and coaching staff. On the 19 August 2018 basketball coaching camps will also be held.

The group thanked Council for their support of the project and noted that it was a community project and would like to see this type of work continue across the city.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the deputation for information.

Clause 13-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

14-18

Confirmation of Minutes

Moved Aleisha Rutherford, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the minutes of the Sport and Recreation Committee meeting of 12 March 2018 Part I Public be confirmed as a true and correct record.

Clause 14-18 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

15-18

Manawaroa Park Toilet Facilities

Memorandum, dated 14 March 2018 from the Building Asset Officer, Ian Stuart.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Committee receive the memorandum titled “Manawaroa Park Toilet Facilities”, as information only.

Clause 15-18 above was carried 16 votes to 0, the voting being as follows:

For:

16-18

Committee Work Schedule

Moved Aleisha Rutherford, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive its Work Schedule dated May 2018.

Clause 16-18 above was carried 16 votes to 0, the voting being as follows:

For:

The meeting adjourned at 1.01pm

The meeting resumed at 2.00pm

When the meeting resumed Councillor Vaughan Dennison was not present.

17-18

Submissions - Proposal to License Pascal Street Community Trust to occupy part of Awapuni Park or Alexander Park for Community Gardens

The following person appeared before the Committee and made oral statements in support of their submissions and replied to questions from Elected Members.

Plant to Plate Aotearoa Trust Board (21)

Representing Plant to Plant, Sian Cass spoke to the submission and made the following additional comments:

- Community Gardening takes time, skill, dedication and people working together for them to be successful. Community Gardens are an asset for the city.

- The community where the new garden will be established need to be happy with the garden and those that involved in the current garden at its current location need to be included.

- Was supportive of Awapuni Park and believed that was the preferred choice of the Community Trust.

Moved Aleisha Rutherford, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee hear submissions from presenters who indicated their wish to be heard in support of their submission.

2. That the Committee note the Procedure for Hearing of Submissions, as described in the procedure sheet.

Clause 17-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note:

Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 17 above.

18-18

Fitzherbert Park - Cricket Ground Enhancements Update

Memorandum, dated 26 April 2018 from the Parks & Property Manager, John Brenkley.

Councillor Vaughan Dennison entered the meeting at 2.18pm

Moved Leonie Hapeta, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That Council note Programme 1342 Fitzherbert Park Cricket Ground Enhancements may not be delivered in 2017/18 given that external funding from the Manawatu Cricket Association may not be secured.

Clause 18-18 above was carried 16 votes to 0, the voting being as follows:

For:

19-18	Memorial Park Capital Budget Priorities 2018-2028 Report, dated 30 January 2018 from the Leisure Assets Planner, Jason Pilkington. Elected Members agreed that when applying for funding they did not want to limit the amount of funds that could be applied for to various trusts.
	Moved Leonie Hapeta, seconded Lew Findlay QSM. The COMMITTEE RECOMMENDS 1. That Council endorse the priorities for the capital works programme at Memorial Park for the 2018 to 2028 years, as stated in Table 2, Section 4.7 of the report titled Memorial Park Capital Budget Priorities 2018-28. 2. That the Table 2 priorities, budget estimates, and timings be referred to the 2018-28 10 Year Plan final deliberation process including bringing the funding for the Splash Pad at Memorial Park forward by one year – from the 2019/20 financial year to the 2018/19 financial year. 3. That Council, upon adoption of the 10 Year Plan and provided that the Memorial Park Capital Development Programme remains significantly unchanged, directs the Chief Executive to apply to external funders for an additional $250,000 in funding for the Splash Pad at Memorial Park.
	Clauses 19.1 to 19.3 inclusive above were carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Karen Naylor, seconded Rachel Bowen. 4. That Council directs the Chief Executive to use the necessary discretion to decide the amount of each application to the various Trusts.
	Clause 19.4 above was carried 15 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillor Leonie Hapeta.

20-18

Campbell Street Campervan Carpark Trial

Report, dated 9 April 2018 from the Leisure Assets Planner, Jason Pilkington.

Moved Aleisha Rutherford, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That Council adopt the Campbell Street Campervan Carpark as a permanent inner City carpark for self-contained campervans.

2. That Council approves dedicating a further three carparks as available for self-contained campervans at the existing Campbell Street carpark site.

Clause 20-18 above was carried 16 votes to 0, the voting being as follows:

For:

21-18

Palmerston North Self-Contained Campervan Dump Stations

Report, dated 11 April 2018 from the Leisure Assets Planner, Jason Pilkington.

Councillor Aleisha Rutherford left the meeting at 3.04pm

Moved Leonie Hapeta, seconded Karen Naylor.

The COMMITTEE RECOMMENDS

1. That Council consider developing two new self-contained campervan dump stations during final 10 Year Plan deliberations (as Programme 1535 - City-Wide - Campervan Dump Stations).

Clause 21-18 above was carried 15 votes to 0, the voting being as follows:

For:

Exclusion of Public

22-18

Recommendation to Exclude Public

Moved Leonie Hapeta, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
15.	Minutes of the Sport and Recreation Committee meeting - Part II Confidential - 12 March 2018	For the reasons setout in the Sport and Recreation Committee minutes of 12 March 2018, held in public present.
16.	Uplifting Artificial Football Turf Report	Negotiations	s7(2)(i)
17.	Artificial Football Turf - Process for Location Selection	Negotiations	s7(2)(i)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson), General Manager, Marketing and Communications (Sacha Haskell), and Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Policy Analyst (Ann-Marie Mori), Senior Property and Parks Planner (Aaron Phillips), Strategy and Policy Manager (Julie Macdonald) and Parks and Property Manager (John Brenkley) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

Clause 22-18 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Brent Barrett and Duncan McCann.

The public part of the meeting finished at 3.05pm

Confirmed 6 June 2018

Chairperson