Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 August 2018, commencing at 9.02am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (early departure on Council Business).

 

  111-18

Apologies

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.   That Council receive the apologies.

 

Clause 111-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

112-18

Submissions on the 2018 Representation Review

The following people appeared before Council and made oral statements in support of their submissions and replied to questions from Elected Members.

Jenny Olsson (2)

Further information (Powerpoint presentation) was tabled at the meeting.

Mrs Olsson spoke to her submission and made the following additional comments:

-        The ward system was more personal and allowed for easier feedback into Council processes.

 

Palmerston North Youth Council (31)

Representing Palmerston North Youth Council, Maddie McQueen-Davies and John Cole spoke to the presentation and made the following additional comments:

-        Reducing the number of Councillors would enable the remuneration for each individual Councillor to be increased thus enabling the position to be more viable as a fulltime role.

-        Councillors needed to be more visible with more face-to-face interaction rather than relying on social media to get messages into the community.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council hear submissions from presenters who indicated their wish to be heard in support of their submission.

2.   That Council note the Procedure for Hearing of Submissions, as described in the procedure sheet.

 

Clause 112-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

   

113-18

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the minutes of the ordinary meeting of 25 June 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

 

Clause 113-18 above was carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Gabrielle Bundy-Cooke.

 Reports

114-18

Review of Representation Arrangements

Report, dated 31 July 2018 from the Legal Counsel, John Annabell.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That submissions made on the representation review, including oral submissions at the meeting of the Council to be held on 13 August 2018, be received.

2.   That the Chief Executive be instructed to report to the Council meeting to be held on 27 August 2018 with recommendations concerning the Council’s formal proposal for representation arrangements, that report to be based on indicative decisions made by the Council at the meeting held on 13 August 2018 with regard to the following questions:

·    Whether Councillors should be elected on a city-wide basis.

·    That Councillors should be set at the same number as currently 15.

 

Clause 114-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

115-18

Adoption of the Palmerston North Dog Control Bylaw 2018

Memorandum, dated 24 July 2018 from the Policy Analyst, Ann-Marie Mori.

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.   That the Palmerston North Dog Control Bylaw 2018, attached as Attachment 1 to the report dated 24 July 2018 and titled “Adoption of the Dog Control Bylaw 2018”, be adopted.

 

Clause 115.1 above was carried 13 votes to 2, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Adrian Broad and Vaughan Dennison.

Abstained:

The Mayor (Grant Smith).

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

2.   That the Palmerston North Dog Control Bylaw 2018 shall come into effect on 23 August 2018.

3.   That the Palmerston North Dog Control Policy 2011 and the Palmerston North Dog Control Bylaw 2011 are repealed.

 

Clauses 115.2 and 115.3 above were carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

 

116-18

Equipment to Support the 12 Month Trial of Dogs on Leash in the CBD.

Memorandum, dated 20 July 2018 from the Parks & Property Manager, John Brenkley.

 

Moved Karen Naylor, seconded Leonie Hapeta.

RESOLVED

1.   Note that the 12 month trial to allow dogs on leash in the CBD is approved and therefore officers will:-

·    supply and install four dog bag dispenser units in the CBD

·    supply and install signs on rubbish bins in the CBD advising dog owners to dump dog waste in the bins

·    remove existing “no dogs in the CBD” signs and place them in storage until the end of the 12 month trial ad replace with “dogs on leash in the CBD” signs

·    purchase dog bags for the dispensers during the 12 month trial.

 

Clause 116-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

      

The meeting finished at 10.11am

 

Confirmed 27 August 2018

 

 

 

Mayor