Palmerston North City Council

 

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 20 August 2018, commencing at 9.02am

Members

Present:

Councillor Susan Baty (in the Chair), The Mayor (Grant Smith) and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Non Members:

Councillors Brent Barrett, Rachel Bowen, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (on Council Business).

 

   

 

58-18

Apologies

 

Moved Susan Baty, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 58-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors, Brent Barrett, Susan Baty Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

   

59-18

Confirmation of Minutes

 

Moved Susan Baty, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1.   That the minutes of the Finance and Performance Committee meeting of 18 June 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

 

Clause 59-18 above was carried 14 votes to 1, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillor Duncan McCann.

 

 

Abstained:

Councillor Tangi Utikere.

 

60-18

He Ara Kotahi Bridge Lighting

Report, dated 6 August 2018 from the Leisure Assets Planner, Jason Pilkington.

The Committee believed funds should be reallocated from existing budgets and the figure relating to funding applications should not be restricted to a specific amount.

 

Moved Rachel Bowen, seconded Leonie Hapeta.

The COMMITTEE RECOMMENDS

1.   That Council approves $1,210,000 for lighting the He Ara Kotahi Bridge and directs the Chief Executive to reallocate funds from existing infrastructure projects.

 

Moved Karen Naylor, seconded Grant Smith.

2.   That Council directs the Chief Executive to make funding applications for the purchase and installation of lights on the He Ara Kotahi Bridge and Plaza area.

 

Clause 60-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

61-18

Quarterly Performance and Financial Report - Quarter Ending 30 June 2018

Memorandum, dated 31 July 2018 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.

 

Moved Susan Baty, seconded Leonie Hapeta.

The COMMITTEE RECOMMENDS

1.       That the Committee receive the June 2018 Quarterly Performance and Financial Report and note:

a.    The June 2018 financial performance and operating performance.

b.    The June 2018 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year.

2.       That the Committee note that the capital expenditure carry forward values in the 2018/19 Annual Budget will be increased by a net $674,100 to the amount of remaining programme budgets.

 

Clause 61-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

62-18

Treasury Report for 12 months ended 30 June 2018

Memorandum, dated 30 July 2018 from the Strategy Manager Finance, Steve Paterson.

 

Moved Jim Jefferies, seconded Adrian Broad.

The COMMITTEE RESOLVED

1.   That the performance of the treasury activity for the 12 months ending 30 June 2018 be noted.

 

Clause 62-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

63-18

Committee Work Schedule

 

Moved Susan Baty, seconded Karen Naylor.

The COMMITTEE RESOLVED

1.   That the Finance and Performance Committee receive its Work Schedule dated August 2018.

 

Clause 63-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting finished at 10.21am

Confirmed 17 September 2018

 

 

 

Chairperson