Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 06 August 2018, commencing at 9.06am

Members Present:	Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
Non Members:	Councillors Adrian Broad, Gabrielle Bundy-Cooke and Lew Findlay QSM.
Apologies:	Councillor Leonie Hapeta.

42-18	Apologies
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

43-18

Submissions on the Draft Cemeteries and Crematorium Bylaw 2018 The following people appeared before the Committee and made oral statements in support of their submissions and replied to questions from Elected Members. William Cotton and Sons Ltd  - Shane Cotton (4) Mr Cotton spoke to the submission and made the following additional comments:  -          There was an increase in requests for funeral services to be held on             Saturday and therefore the operating hours of the Crematorium should             be increased. -           Although customers were not Palmerston North ratepayers they spent             a lot of their money in Palmerston North. -           At a recent meeting of Funeral Directors from around the country, no             other business said they were charged an out of district fee.

Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee hear submissions from presenters who indicated their wish to be heard in support of their submission. 2.   That the Committee note the Procedure for Hearing of Submissions, as described in the procedure sheet.

44-18	Confirmation of Minutes
	Moved Duncan McCann, seconded Tangi Utikere. The COMMITTEE RESOLVED 1. That the minutes of the Planning and Strategy Committee meeting of 6 June 2018 Part I Public be confirmed as a true and correct record. Note: The Mayor (Grant Smith) abstained from voting on clause 44.1 above.

45-18	Summary of submissions to the Draft Palmerston North Cemeteries and Crematorium Bylaw 2018 Memorandum, dated 19 July 2018 from the Policy Analyst, Lili Kato.
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the summary of submissions to the draft Palmerston North Cemeteries and Crematorium Bylaw 2018 be received.

46-18

Community Funding Policy Memorandum, dated 3 July 2018 from the Policy Analyst, Lili Kato. In discussion Elected Members felt that the Chairperson and Deputy Chairperson should be authorised to make minor amendments to the policy. The meeting adjourned at 10am The meeting resumed again at 10.32am

Moved Brent Barrett, seconded Duncan McCann. The COMMITTEE RECOMMENDS 1.   That the Community Funding Policy (2018), as attached to the report dated 3 July 2018 and titled “Community Funding Policy”, be adopted. 2.   That the Community Funding Policy 2012 be rescinded. 3.    That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to the Community Funding Policy (2018).

47-18

Proposed Plan Change A: Removal of Opening Hour Rules for the Sale of Alcohol Memorandum, dated 6 July 2018 from the Senior Policy Planner, Jono Ferguson-Pye.

Moved Aleisha Rutherford, seconded Lorna Johnson. The COMMITTEE RECOMMENDS 1.   That Proposed Plan Change A: Removal of Opening Hour Rules for the Sale of Alcohol be approved for public notification under Clause 5, Schedule 1 of the Resource Management Act 1991. 2.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to Proposed Plan Change A: Removal of Opening Hour Rules for the Sale of Alcohol. Note: Councillors Susan Baty, Lew Findlay and Tangi Utikere abstained from voting on clause 47-18.

48-18	Deliberations on Unreinforced Masonry Earthquake-Prone Building Priority Routes Memorandum, dated 17 July 2018 from the Policy Planner, Matthew Mackay.
	Moved Rachel Bowen, seconded Lorna Johnson. The COMMITTEE RECOMMENDS 1.   That the amended list of Priority Routes, attached as Appendix 1 to the Report titled “Deliberations on Unreinforced Masonry Earthquake-Prone Building Priority Routes” dated 17 July 2018, is adopted pursuant to Section 133AF(2)(a) of the Building Act.

49-18	Declaring the Rosalie Terrace Road Reserve as Road Memorandum, dated 10 July 2018 from the Property Officer, Bryce Hosking.
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RECOMMENDS 1.   That Council resolves that pursuant to Section 111 of the Reserves Act 1977, the land described as Lot 13 Deposited Plan 459294 contained in Certificate of Title 599741 and held by the Palmerston North City Council for the purpose of road reserve, be declared as road.

50-18	Committee Work Schedule
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Planning and Strategy Committee receive its Work Schedule dated August 2018.

The meeting finished at 11.13am

Confirmed 3 September 2018

Chairperson