Minutes of Sport and Recreation Committee

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 August 2018, commencing at 9.00am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Non Members:

Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.

Councillor Duncan McCann entered the meeting at 11.39am after consideration of clause 30. He was not present for clause 30.

The Mayor (Grant Smith) entered the meeting at 12.00pm during consideration of clause 33. He was not present for clauses 30 to 32 inclusive.

Councillor Lew Findlay left the meeting at 1.57pm during consideration of clause 34. He entered the meeting again at 2.00pm after consideration of clause 34. He was not present for clause 34.

Councillor Karen Naylor left the meeting at 2.48pm during consideration of clause 36. She entered the meeting again at 4.01pm during consideration of clause 38. She was not present for clauses 36 and 37.

The meeting adjourned at 9.01am

The meeting resumed at 11.00am

When the meeting resumed The Mayor (Grant Smith) and Councillor Duncan McCann were not present.

30-18

Confirmation of Minutes

Moved Aleisha Rutherford, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the minutes of the extraordinary Sport and Recreation Committee meeting of 6 June 2018 Part I Public be confirmed as a true and correct record.

Clause 30-18 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Vaughan Dennison.

Councillor Duncan McCann entered the meeting at 11.39am

31-18

Massey University Easement at Bledisloe Park

Report, dated 10 July 2018 from the Leisure Assets Planner, Jason Pilkington.

Moved Leonie Hapeta, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1. That Council adopts the alterations to the Massey University easement at Bledisloe Park (LOT 1 DP 8981) as described in Appendix I of the 10 July 2018 Report titled “Massey University Easement at Bledisloe Park” to go out for public consultation under Section 119 of the Reserves Act 1977.

Clause 31-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

32-18

Powerco Easement at Norton Park - Andrew Avenue Entrance

Report, dated 10 July 2018 from the Leisure Assets Planner, Jason Pilkington.

Moved Aleisha Rutherford, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That Council adopts the proposed Powerco easement at the Andrew Avenue Entrance to Norton Park (Lot 17 DP 17130 & LOT 3 DP 64311) as described in Appendix 2 of the 10 July 2018 Report titled “Powerco Easement at Norton Park – Andrew Avenue Entrance” to go out for public consultation under Section 119 of the Reserves Act 1977.

Clause 32-18 above was carried 15 votes to 0, the voting being as follows:

For:

33-18

Gordon Kear Forest Shelter

Memorandum, dated 24 May 2018 from the Leisure Assets Officer, Brian Way and the Forester, Mark Johnston.

The Mayor (Grant Smith) entered the meeting at 12.00pm

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1. That Council approve establishment of a campsite for Te Araroa hikers in Gordon Kear Forest at the Toko Corner Road Intersection.

2. That Council note the funding and timing for installation of campsite infrastructure will be referred for consideration to the 2019/20 Annual Plan process.

Clause 33-18 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Abstained:

The Mayor (Grant Smith).

The meeting adjourned at 12.07pm

The meeting resumed at 1.08pm

34-18

Presentation - Sport Manawatu

Representing Sport Manawatu, Trevor Shailer provided a presentation on the Manawatu-Whanganui Regional Sport Facility Plan 2018.

A Memorandum of Understanding had been signed with seven Councils from the region and the Regional Chiefs had endorsed the plan as an integrated and structured way of optimising the value for the sport and recreation facility network.

It was intended that the Plan would be reviewed every three years and there were a number of priority actions that had been identified for the next 3 years.

Councillor Lew Findlay left the meeting at 1.57pm

Moved Leonie Hapeta, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the presentation for information.

Clause 34-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

35-18

Manawatu-Whanganui Regional Sport Facility Plan 2018 - Implications for Palmerston North City Council

Memorandum, dated 1 July 2018 from the Policy Analyst, Ann-Marie Mori.

Councillor Lew Findlay entered the meeting at 2.00pm

Moved Aleisha Rutherford, seconded Duncan McCann.

The COMMITTEE RECOMMENDS

1. That the Council receives the Manawatū-Whanganui Regional Sport Facilities Plan (as presented by Sport Manawatū to the 13 August 2018 Sport and Recreation Committee meeting) as a guidance document for the future planning development, management and operation of sport and recreation facilities in Palmerston North.

2. That the Council endorses the facility investment process framework in the Manawatū-Whanganui Regional Sport Facilities Plan (Attachment 1 to the report dated 1 July 2018 and titled “Manawatu-Whanganui Regional Sports Facility Plan 2018 – Implications for Palmerston North City Council”) to guide decision-making for proposed sport and recreation facilities.

3. That the Council thank Sport Manawatū for driving the development of the Manawatū-Whanganui Regional Sport Facilities Plan.

Clause 35-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

36-18

Victoria Esplanade Masterplan

Report, dated 27 July 2018 from the Senior Planner, Jeff Baker.

During discussion Elected Members noted that there was further work to be completed on the plan and additional information was required such as the impact on rates before it could be considered for adoption.

Councillor Karen Naylor left the meeting at 2.48pm

Moved Grant Smith, seconded Leonie Hapeta.

The COMMITTEE RECOMMENDS

1. That the Victoria Esplanade Masterplan Framework attached as Appendix 1 to the report dated 13 August 2018 and titled “Victoria Esplanade Masterplan” be received.

2. That adoption of the Victoria Esplanade Masterplan be deferred to a future Sport and Recreation Committee Meeting so that a meeting of Stakeholder Users and Councillors is held. The purpose of such a Stakeholder Users meeting is to discuss the full extent of the Masterplan’s recommendations (and not limited to entranceways, pathways and parking issues).

3. That adoption of the associated budgets in the Schedule attached in Appendix 2 to the report dated 13 August 2018 and titled “Victoria Esplanade Masterplan” and titled 'LTP Budget Schedule' be deferred to a future Sport and Recreation Committee Meeting."

Clause 36-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 3.15pm

The meeting resumed at 3.32pm

37-18

Te Motu O Poutoa (ANZAC Cliffs) Co-Management Options

Report, dated 6 July 2018 from the Leisure Assets Planner, Jason Pilkington and the Principal Maori Advisor, Todd Taiepa.

Moved Aleisha Rutherford, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That the Council instructs the Chief Executive to design a co-management Council Committee as per Option 1 of the 6 July 2018 Report titled “Te Motu O Poutoa (ANZAC Park) Co-Management Options”.

2. That the Council instructs the Chief Executive to report back to the Sport and Recreation Committee on the details of the co-management committee with further recommendations in December 2018.

Clause 37-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

38-18

Reserve Management Planning Update

Report, dated 31 July 2018 from the Leisure Assets Planner, Jason Pilkington and the Senior Property & Parks Planner, Aaron Phillips.

Councillor Karen Naylor entered the meeting at 4.01pm

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That Council adopt the updated Reserve Management Plan delivery timeframes and priorities described under Option 1 of the 31 July 2018 report titled “Reserve Management Planning Update”.

Clause 38-18 above was carried 16 votes to 0, the voting being as follows:

For:

39-18

Committee Work Schedule

Moved Leonie Hapeta, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive its Work Schedule dated August 2018.

Clause 39-18 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Lorna Johnson.

The meeting finished at 4.08pm

Confirmed 8 October 2018

Chairperson