Palmerston North City Council

Minutes of the Extraordinary CCNZ/Arts and Culture Fund Committee Meeting Part I Public, held in the Missoula Room, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 20 September 2018, commencing at 7.00pm

Members Present:	Councillors Duncan McCann (in the Chair) and Rachel Bowen, Mrs Meriam Findlay, Ms Gunhild Litwin, Ms Susan McConachy, Mr Wiremu Te Awe Awe, Mr Warren Warbrick and Ms Sara White.
Apologies:	Ms Bernadette Peters and Mafa Tuisaua

Ms Sara White left the meeting at 9.28pm.  She was not present for clauses 12.

9-18	Apologies
	Moved Duncan McCann, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

10-18	Confirmation of Minutes
	Moved Rachel Bowen, seconded Susan McConachy. The COMMITTEE RESOLVED 1.   That the minutes of the extraordinary CCNZ/Arts and Culture Fund Committee meeting of 1 May 2018 Part I Public be confirmed as a true and correct record.

Exclusion of Public

11-18

Exclusion of Public

Moved Duncan McCann, seconded Rachel Bowen

That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
6.	CCNZ Creative Communities Applications Round One	7(2)(f)(ii)	(a)(i)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council..

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Manager- Community Engagement (Ian Littleworth), Arts Coordinator (Gillian Tasker) and Community Funding Coordinator (Becca Hofmann) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

12-18	CCNZ Creative Communities Applications Round One Memorandum, dated 5 September 2018 presented by Ian Littleworth, Manager – Community Engagement, Community
	Moved Duncan McCann, seconded Rachel Bowen. The COMMITTEE RESOLVED 1   That the meeting return into Part I.          2.  That the Committee determine and approve the allocation of all funds      available for round one of the 2018/19 year of the Creative Communities      Scheme.
	Moved Rachel Bowen, seconded Duncan McCann. The COMMITTEE RECOMMENDS 3.  That Committee requests the Chief Executive provide a report on funding      issues and options on the Creative Community Scheme to the Arts, Culture      and Heritage Committee.

The public part of the meeting finished at 9.52pm

Confirmed <enter date>

Chairperson