Palmerston North City Council

 

Minutes of the Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 10 September 2018, commencing at 9.00am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Leonie Hapeta, Lorna Johnson, Duncan McCann and Aleisha Rutherford.

Apologies:

Councillor Lew Findlay (early departure).

 

Councillor Lew Findlay was not present when the meeting resumed at 11.02am. He was present for clause 22.

Councillor Tangi Utikere left the meeting at 12.09pm during consideration of clause 25. He entered the meeting again at 12.44pm during consideration of clause 27. He was not present for clauses 25 and 26 inclusive. 

 

Councillor Duncan McCann left the meeting at 1.38pm during consideration of clause  29. He was not present for clause 29.

   

22-18

Apologies

 

Moved Rachel Bowen, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 22-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

The meeting adjourned at 9.01am

The meeting resumed at 11.02am

When the meeting resumed Councillor Lew Findlay was not present.

 

23-18

Public Comment

Public comment was received from Ms Jean Kahui regarding the art gallery petition and her support for keeping Te Manawa and the Art Gallery together.

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1.     That the public comment be received for information.

 

Clause 23-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

24-18

Presentation - National Young Performer Awards 2018

 

Ms Nikki Cunningham and Ms Maryanne Mechen made a presentation regarding the National Young Perfomer Awards.

It was the 42nd year of the competition and the 5th year of being held in Palmerston North. Nominations for the awards were received through competitions held around New Zealand and it was quite a strict process.

The economic impact of the event was able to be measured over the past two years via the Central Economic Development Agency survey.

It had been confirmed by the Palmerston North City Council that a partnership agreement would be created supporting the awards and this was expected shortly.  

 

Moved Rachel Bowen, seconded Lorna Johnson.

Elected Members queried the partnership agreement and requested further information be provided to Council, along with a report on the Events and Festivals Strategy.

The COMMITTEE RECOMMENDS

1.   That the Arts, Culture and Heritage Committee receive the presentation for information.

 

Moved Aleisha Rutherford, seconded Lorna Johnson.

2. That the Chief Executive be instructed to provide further information regarding the funding and timeframes for the partnership agreement between the National Young Performer Awards and Palmerston North City Council, to be reported to the September Council meeting.

 

Moved Leonie Hapeta, seconded Grant Smith.

3.     That the Chief Executive be instructed to report on the Events and Festivals Strategy at the November 2018 Arts, Culture and Heritage Committee meeting.

 

Clause 24-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

25-18

Presentation - Update on Fringe Festival

 

Councillor Tangi Utikere left the meeting at 12.09pm

 

Ms Kate Louise Eliott made a presentation regarding the upcoming Fringe Festival.

Over 70 events were involved from around the country, with two international events. The Festival programmes had been created and distributed and the focus was now on the awards and the opening event. The majority of the funding for the event had come from Palmerston North City Council.

 

Support from the events team at Council had been reduced which had caused some difficulties.

 

 

Moved Rachel Bowen, seconded Adrian Broad.

Elected Members requested further information regarding the support being provided for the festival by the events team and they were interested to see the outcomes of the festival.

The COMMITTEE RECOMMENDS

1.   That the Arts, Culture and Heritage Committee receive the presentation for information.

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

2.     That the Chief Executive be instructed to provide a report on the support the Palmerston North City Council events team is providing to the Fringe Festival, to be reported to the September 2018 Council meeting.

 

Moved Rachel Bowen, seconded Lorna Johnson.

3.     That the Chief Executive be instructed to provide a report on the outcomes of the Fringe Festival to the first Arts, Culture and Heritage Committee meeting in 2019.

 

Clause 25-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

   

26-18

Confirmation of Minutes

 

Moved Rachel Bowen, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1.   That the minutes of the extraordinary Arts, Culture and Heritage Committee meeting of 25 June 2018 Part I Public be confirmed as a true and correct record.

 

Clause 26-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

 

27-18

Presentation of Finalised Statement of Intent 2018-2021 for Council-Controlled Organisations

Report, dated 20 August 2018 presented by the Manager - Community Engagement, Ian Littleworth and the Chief Financial Officer, Grant Elliott.

Elected Members queried the audit requirements for Caccia Birch and requested a report on the issue in relation to all Council Controlled Organisations.

 

Moved Grant Smith, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1.   That the report dated 20 August 2018 and titled `Presentation of Finalised Statement of Intent 2018-2021 for Council-Controlled Organisations’ be accepted.

2.   That the final Statement of Intent 2018-2021 submitted by Globe Theatre Trust Board be approved.

3.   That the final Statement of Intent 2018-2021 submitted by Caccia Birch Trust Board be approved.

4.   That the final Statement of Intent 2018-2021 submitted by Regent Theatre Trust be approved.

5.   That the final Statement of Intent 2018-2021 submitted by Te Manawa Museums Trust Board be approved.

 

 

Moved Rachel Bowen, seconded Grant Smith.

6.   That the Chief Executive be instructed to provide an issues and options report on the audit issues facing Palmerston North City Council Controlled Organisations.

 

Clause 27-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

28-18

Approval of Letters of Expectation for Council-Controlled Organisations

Memorandum, dated 20 August 2018 presented by the Manager - Community Engagement, Ian Littleworth.

 

Moved Rachel Bowen, seconded Leonie Hapeta.

The COMMITTEE RECOMMENDS

1.   That the memorandum dated 20 August 2018 and titled `Approval of Letters of Expectation for Council-Controlled Organisation’ be accepted

2.   That the Letters of Expectation for Globe Theatre Trust, Caccia Birch Trust, Regent Theatre Trust and Te Manawa Museums Trust be approved for distribution to these cultural Council-Controlled Organisations, subject to the following amendments:

      -     That Council’s responsibility as building owner be reflected in each       Letter of Expectation

      -     That the heritage purpose of the Regent Theatre and Te Manawa be       reflected in their Letters of Expectation.

 

Moved Leonie Hapeta, seconded Karen Naylor.

-           Add `Joint Marketing of Cultural Council Controlled Organisations’ to             point 3 `Working Together’ in the Letter of Expectation for all Council             Controlled Organisations.

 

Moved Jim Jefferies, seconded Gabrielle Bundy-Cooke.

      -     That a redraft of the Letter of Expectations be made to reflect a       partnership approach.

 

Moved Rachel Bowen, seconded Jim Jefferies.

-          That the Chairperson and Deputy Chairperson of the Arts, Culture and Heritage Committee be authorised to make minor amendments to the Letters of Expectations for Council Controlled Organisations.

 

 

Clause 28-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

29-18

Committee Work Schedule

 

Councillor Duncan McCann left the meeting at 1.38pm

 

 

Moved Rachel Bowen, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1.   That the Arts, Culture and Heritage Committee receive its Work Schedule dated September 2018.

 

Clause 29.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Lorna Johnson, seconded Aleisha Rutherford.

2. That in relation to the report back on s17a reviews, cultural Council Controlled Organisations are to be reviewed at the same time and an interim report be presented to the November 2018 Arts, Culture and Heritage Committee meeting.

 

Clause 29.2 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Vaughan Dennison.

      

The meeting finished at 1.40pm

 

Confirmed 12 November 2018

 

 

 

Chairperson