Palmerston North City Council
Minutes of
the Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council
Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston
North on 10 September 2018, commencing at 9.00am
Members
Present:
|
Councillor Rachel Bowen (in the Chair),
The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian
Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Karen Naylor,
Bruno Petrenas and Tangi Utikere.
|
Non Members:
|
Councillors Leonie Hapeta, Lorna Johnson,
Duncan McCann and Aleisha Rutherford.
|
Apologies:
|
Councillor Lew Findlay (early departure).
|
Councillor Lew
Findlay was not present when the meeting resumed at 11.02am. He was present for
clause 22.
Councillor Tangi Utikere left the
meeting at 12.09pm during consideration of clause 25. He entered the meeting
again at 12.44pm during consideration of clause 27. He was not present for
clauses 25 and 26 inclusive.
Councillor Duncan
McCann left the meeting at 1.38pm during consideration of clause 29. He was not present for clause 29.
22-18
|
Apologies
|
|
Moved
Rachel Bowen, seconded Aleisha Rutherford.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
|
|
Clause 22-18 above was carried 16 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies,
Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha
Rutherford and Tangi Utikere.
|
The meeting adjourned at 9.01am
The meeting resumed at
11.02am
When the meeting resumed
Councillor Lew Findlay was not present.
23-18
|
Public
Comment
Public comment was received
from Ms Jean Kahui regarding the art gallery petition and her support for
keeping Te Manawa and the Art Gallery together.
|
|
Moved
Aleisha Rutherford, seconded Leonie Hapeta.
The
COMMITTEE RESOLVED
1. That the
public comment be received for information.
|
|
Clause 23-18 above was carried 15 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi
Utikere.
|
24-18
|
Presentation - National Young Performer Awards 2018
Ms Nikki Cunningham and Ms
Maryanne Mechen made a presentation regarding the National Young Perfomer
Awards.
It was the 42nd
year of the competition and the 5th year of being held in
Palmerston North. Nominations for the awards were received through
competitions held around New Zealand and it was quite a strict process.
The economic impact of the
event was able to be measured over the past two years via the Central
Economic Development Agency survey.
It had been confirmed by the
Palmerston North City Council that a partnership agreement would be created
supporting the awards and this was expected shortly.
|
|
Moved Rachel Bowen, seconded Lorna Johnson.
Elected Members queried the
partnership agreement and requested further information be provided to
Council, along with a report on the Events and Festivals Strategy.
The COMMITTEE RECOMMENDS
1. That
the Arts, Culture and Heritage Committee receive the presentation for
information.
|
|
Moved Aleisha Rutherford, seconded Lorna Johnson.
2. That
the Chief Executive be instructed to provide further information regarding
the funding and timeframes for the partnership agreement between the National
Young Performer Awards and Palmerston North City Council, to be reported to
the September Council meeting.
|
|
Moved Leonie Hapeta, seconded Grant Smith.
3. That the
Chief Executive be instructed to report on the Events and Festivals Strategy
at the November 2018 Arts, Culture and Heritage Committee meeting.
|
|
Clause 24-18 above was
carried 15 votes to 0, the voting being as follows:
For:
The
Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen,
Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim
Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,
Aleisha Rutherford and Tangi Utikere.
|
25-18
|
Presentation
- Update on Fringe Festival
Councillor Tangi Utikere left the meeting at 12.09pm
Ms Kate Louise Eliott made a presentation
regarding the upcoming Fringe Festival.
Over 70
events were involved from around the country, with two international events.
The Festival programmes had been created and distributed and the focus was
now on the awards and the opening event. The majority of the funding for the
event had come from Palmerston North City Council.
Support
from the events team at Council had been reduced which had caused some
difficulties.
|
|
Moved Rachel Bowen, seconded Adrian Broad.
Elected Members requested
further information regarding the support being provided for the festival by
the events team and they were interested to see the outcomes of the festival.
The COMMITTEE RECOMMENDS
1. That
the Arts, Culture and Heritage Committee receive the presentation for
information.
|
|
Moved Aleisha Rutherford, seconded Leonie Hapeta.
2. That the
Chief Executive be instructed to provide a report on the support the
Palmerston North City Council events team is providing to the Fringe
Festival, to be reported to the September 2018 Council meeting.
|
|
Moved Rachel Bowen, seconded Lorna Johnson.
3.
That the Chief Executive be instructed to provide a report on the
outcomes of the Fringe Festival to the first Arts, Culture and Heritage
Committee meeting in 2019.
|
|
Clause 25-18 above was
carried 14 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
|
26-18
|
Confirmation of Minutes
|
|
Moved
Rachel Bowen, seconded Vaughan Dennison.
The
COMMITTEE RESOLVED
1. That the
minutes of the extraordinary Arts, Culture and Heritage Committee meeting of
25 June 2018 Part I Public be confirmed as a true and correct record.
|
|
Clause 26-18 above was carried 14 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
|
27-18
|
Presentation of Finalised Statement of Intent 2018-2021
for Council-Controlled Organisations
Report, dated 20 August 2018 presented
by the Manager - Community Engagement, Ian Littleworth and the Chief
Financial Officer, Grant Elliott.
Elected Members queried the
audit requirements for Caccia Birch and requested a report on the issue in
relation to all Council Controlled Organisations.
|
|
Moved Grant Smith, seconded Rachel Bowen.
The COMMITTEE RECOMMENDS
1. That the
report dated 20 August 2018 and titled `Presentation of Finalised Statement
of Intent 2018-2021 for Council-Controlled Organisations’ be
accepted.
2. That the
final Statement of Intent 2018-2021 submitted by Globe Theatre Trust Board be
approved.
3. That the
final Statement of Intent 2018-2021 submitted by Caccia Birch Trust Board be
approved.
4. That the
final Statement of Intent 2018-2021 submitted by Regent Theatre Trust be
approved.
5. That the final
Statement of Intent 2018-2021 submitted by Te Manawa Museums Trust Board be
approved.
|
|
Moved Rachel Bowen, seconded Grant Smith.
6. That the Chief
Executive be instructed to provide an issues and options report on the audit
issues facing Palmerston North City Council Controlled Organisations.
|
|
Clause 27-18 above was carried 15 votes to 0, the
voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi
Utikere.
|
28-18
|
Approval of Letters of Expectation for Council-Controlled
Organisations
Memorandum, dated 20 August
2018 presented by the Manager - Community Engagement, Ian Littleworth.
|
|
Moved Rachel Bowen, seconded Leonie Hapeta.
The COMMITTEE RECOMMENDS
1. That the
memorandum dated 20 August 2018 and titled `Approval of Letters of
Expectation for Council-Controlled Organisation’ be accepted
2. That
the Letters of Expectation for Globe Theatre Trust, Caccia Birch Trust,
Regent Theatre Trust and Te Manawa Museums Trust be approved for distribution
to these cultural Council-Controlled Organisations, subject to the following
amendments:
-
That Council’s responsibility as building owner be
reflected in each Letter of Expectation
-
That the heritage purpose of the Regent Theatre and Te
Manawa be reflected in their Letters of
Expectation.
|
|
Moved Leonie Hapeta, seconded Karen Naylor.
- Add
`Joint Marketing of Cultural Council Controlled Organisations’ to point
3 `Working Together’ in the Letter of Expectation for all Council Controlled
Organisations.
|
|
Moved Jim Jefferies, seconded
Gabrielle Bundy-Cooke.
-
That a redraft of the Letter of Expectations be made to
reflect a partnership approach.
|
|
Moved Rachel Bowen, seconded Jim Jefferies.
-
That the Chairperson and Deputy Chairperson of the Arts, Culture and
Heritage Committee be authorised to make minor amendments to the Letters of
Expectations for Council Controlled Organisations.
|
|
Clause 28-18 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan
McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
|
29-18
|
Committee Work Schedule
Councillor Duncan McCann left
the meeting at 1.38pm
|
|
Moved Rachel Bowen, seconded Aleisha Rutherford.
The COMMITTEE RECOMMENDS
1. That
the Arts, Culture and Heritage Committee receive its Work Schedule dated
September 2018.
|
|
Clause 29.1 above was carried 14 votes to 0, the
voting being as follows:
For:
The
Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian
Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies,
Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi
Utikere.
|
|
Moved Lorna Johnson, seconded Aleisha Rutherford.
2. That
in relation to the report back on s17a reviews, cultural Council Controlled
Organisations are to be reviewed at the same time and an interim report be
presented to the November 2018 Arts, Culture and Heritage Committee meeting.
|
|
Clause 29.2 above was carried 13 votes to 1, the
voting being as follows:
For:
The
Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian
Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
Against:
Councillor Vaughan Dennison.
|
The meeting finished at 1.40pm
Confirmed 12 November 2018
Chairperson