Agenda of Manawatu District/Palmerston North City Joint Strategic Planning Committee

Grant Smith (Chairperson)
Helen Worboys (Deputy Chairperson)
PNCC	MDC
Susan Baty	Barbara Cameron
Leonie Hapeta	Shane Casey
Jim Jefferies	Michael Ford
Tangi Utikere	Phil Marsh

PALMERSTON NORTH CITY COUNCIL

Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee MEETING

26 September 2018

MEETING NOTICE

Pursuant to Clause 21 of Schedule 7 of the Local Government Act 2002, I hereby requisition an extraordinary meeting of the Council to be held at 9.00am on Wednesday, 26 September 2018 in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North, to consider the business stated below.

MAYOR

Order of Business

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5. Presentation - CEDA Page 7

Presentation, dated 14 September 2018, by Penny Odell.

6. Confirmation of Minutes

“That the minutes of the Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting of 22 August 2018 Part I Public be confirmed as a true and correct record.”

7. Central Economic Development Agency's Final Statement of Intent Page 11

Memorandum, dated 6 September 2018 from the Acting General Manager - Customer, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

8. CEDA Annual Report Page 57

Memorandum, dated 10 September 2018 from the Acting General Manager - Customer, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

9. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
10.	Appointment of CEDA Director	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Deputy Chief Executive (Ray Swadel), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Leigh Sage), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Manawatu District/Palmerston North City Joint Strategic Planning Committee

MEETING DATE: 26 September 2018

TITLE: Central Economic Development Agency's Final Statement of Intent

DATE: 6 September 2018

PRESENTED BY: Brent Limmer, General Manager, Community and Strategy, Manawatu District Council-

APPROVED BY: Sheryl Bryant, Acting General Manager - Customer

RECOMMENDATION(S) TO Manawatu District/Palmerston North City Joint Strategic Planning Committee

1. That the Committee accepts the Central Economic Development Agency’s modified Statement of Intent as the Final Statement of Intent for 2018/19.

1. ISSUE

The Central Economic Development Agency (CEDA) as a Council Controlled Organisation is required to prepare and adopt a Statement of Intent (SOI) each year before 30 June. The final Statement of Intent was presented at the 20 June 2018 Committee meeting. The Committee recommended modifications to be made to the final Statement of Intent

The Committee further recommended that the Chief Executives of Palmerston North City and Manawatu District Councils consult with the Board on the proposed modifications and report back to the Joint Strategic Planning Committee.

The requested consultation has now been undertaken and the final SOI for 2018/19 completed for resolution by the Joint Strategic Planning Committee.

The final SOI for 2018/19 is attached for the information of the Committee.

2. BACKGROUND

The Councils delivered their Letter of Expectations for 2018/19 to CEDA 1 December 2017. The Letter of Expectations provided to CEDA highlighted the importance of effective:

· Management of roles and responsibilities;

· Relationship management including working together;

· Promotion and management of the regional media profile;

· Advocacy;

· Delivery of value for money to ratepayers;

· Measurement of performance; and

· Planning across timeframes

Alongside the following strategic priorities :

· Leadership;

· The Manawatū Brand;

· Inward investment;

· Skills and talent;

· Innovation and opportunity; and

· Tourism.

The shareholder Letter of Expectations was considered within the draft SOI presented to Committee on 21 March, and the final SOI presented to Committee 20 June.

At the June Committee meeting, it was considered appropriate to recommend further modification to the final SOI. The following modifications were recommended by the Joint Strategic Planning Committee for inclusion in the final version of the Central Economic Development Statement of Intent (2018-19).

“1. That the Central Economic Development Agency’s Statement of Intent be modified as follows; subject to consultation with the Board:

· Inclusion of the digital/technology sector as a priority sector within the Performance Outlook section of the Statement of Intent.

· Inclusion of an implementation plan as part of the development of the Inward Investment Strategy within the Performance Outlook section of the Statement of Intent.

· Clarity of the expansion to “health and wellbeing” from the “health sector”, referred to in the Performance Outlook section of the statement of Intent.

· Alignment with the Services Funding Agreement as outlined in clause 3 of the report, dated 5 June 2018 and entitled “Presentation of the Central Economic Development Agency’s Final Statement of Intent 2018/19” by the General Managers of City Future (PNCC) and Community and Strategy (MDC).”

Adoption of the final SOI needs to have regard to Schedule 8, clause 5 of the Local Government Act 2002, which states:

“(1) Despite any other provision of the Act or of the constitution of any council-controlled organisation, the shareholders of a council-controlled organisation may, by resolution, require the board to modify the statement of intent by including or omitting any provision or provisions of the kind referred to in clause 9(1)(a) to (i), and any board to whom notice of

the resolution is given must comply with the resolution.

(2) Before giving notice of the resolution to the board, the shareholders must consult the board concerned as to the matters to be referred to in the notice.”

As required, the Board has been consulted and modifications incorporated into the final SOI 2018/19.

The CEDA final SOI 2018/19 is now presented to committee for resolution.

3. NEXT STEPS

The Committee can either pass a resolution to accept the modified SOI as the final SOI 2018/19, or request further modifications to be made.

If further modifications are to be made, further regard will need to be given to the Local Government Act 2002, Schedule 8, clause 5. This means that any further resolution to modify must again be subject to consultation with the Board, with the modified version presented back to Committee with the resolution to modify. Once the Committee is in agreement, the modified SOI will become the final SOI.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual 184		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
Contribution to strategic direction	The recommendations contribute to CEDA’s purpose being the creation and growth of economic wealth for Manawatu and beyond. The SOI addresses the matters specified in the Letter of Expectation.

Attachments

Statement of Intent ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Manawatu District/Palmerston North City Joint Strategic Planning Committee

MEETING DATE: 26 September 2018

TITLE: CEDA Annual Report

DATE: 10 September 2018

PRESENTED BY: Brent Limmer, General Manager, Community and Strategy, Manawatu District Council, -

APPROVED BY: Sheryl Bryant, Acting General Manager - Customer

RECOMMENDATION(S) TO Manawatu District/Palmerston North City Joint Strategic Planning Committee

1. That the Annual Report and Financial Statements for the Central Economic Development Agency for the year ended 30 June 2018 be received.

1. ISSUE

The Central Economic Development Agency (CEDA), as a Council Controlled Organisation, has prepared its Annual Report for the year ended 30 June 2018.

2. BACKGROUND

CEDA’s Annual Report for the year ended 30 June 2018 is attached. Under Section 67 of the Local Government Act 2002, CEDA must deliver to the Shareholders the Annual Report within three months of the end of the financial year. The Annual Report was delivered to the contract managers on 6 September 2018. The Annual Report is now presented to the shareholders for receipt.

Two years after the establishment of CEDA on 1 September 2016, CEDA has now moved past the establishment phase of planning and development to the delivery of forward looking initiatives.

CEDA provides a summary of their many activities within their Annual Report. Projects and activities undertaken by CEDA to the year ended June 2018 include the following:

• assisted 402 Manawatū businesses;

• allocated $248,862 to capability development in partnership with New Zealand Trade and Enterprise;

• allocated a further $1,711,311 in Research and Development Grants in partnership with Callaghan Innovation;

• redeveloped and launched the ManawatuNZ.co.nz website;

• delivered 21 international media features through Tourism New Zealand and national media features in NZ Motor-Caravanner, AA Traveller, NZ Life & Leisure and more;

• led the regional identity development project for Manawatū; and

• successfully delivered the Sort It Careers Expo and the New Zealand AgriFood Week.

Pages 66-70 includes the CEDA annual statement on Financial performance with an indicated surplus before taxation of $183,495 to the year ended June 2018.

3. NEXT STEPS

The Committee is responsible for receiving the CEDA Annual Report for 2017/18.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual 184.7		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
Contribution to strategic direction	The Annual Report 2017/18 highlights the achievements of CEDA to deliver on their purpose: To drive and facilitate the creation and growth of economic wealth for Manawatu and beyond.

Attachments

Annual Report ⇩