Palmerston North City Council

Minutes of the Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 26 September 2018, commencing at 11am

Members Present:	Palmerston North City Council The Mayor (Grant Smith) (in the Chair), and Councillors Susan Baty, Leonie Hapeta and Jim Jefferies. Manawatu District Council The Mayor (Helen Worboys) and Councillors Barbara Cameron, Shane Casey and Michael Ford.
Non Members:	Palmerston North Councillors Rachel Bowen, Vaughan Dennison, Lorna Johnson, Karen Naylor  and Bruno Petrenas. Manawatu District Council Councillor Alison Short.
Apologies:	Palmerston North City Council Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison (early departure) and Duncan McCann (on Council Business). Manawatu District Council Councillor Phil Marsh.

11-18	Apologies
	Moved Grant Smith, seconded Helen Worboys. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

12-18

Presentation - CEDA Presentation, from Linda Stewart, Chief Executive , CEDA and Chairperson Malcolm Bailey. Ms Stewart provided a presentation giving an update on CEDA’s commitment to develop the quality of their relationship with Maori across the region. Since March the Principal Maori Advisors at PNCC and MDC had been providing guidance, feedback and at times direction in CEDA’s approach.  It was recognised that progress had been slow due to the low starting point in term of strength with existing relationships and the complex nature of engagement processes.  Also the development of the CEDA team is ongoing and noted that they were currently recruiting for a Business Growth Advisor (Maori). The involvement of Rangitane and Ngati Raukawa in the Regional Identity project had significant impact on the direction, essence, tone and story of what is hoped will become an identity for the region. The Manawatu Leaders project had benefited from Maori involvement from guidance on a Te Reo name to ensuring diversity and inclusion of successful and notable Maori from the region. It was believed that whilst progress had been slower than expected there has been meaningful steps taken towards addressing concerns raised by the Committee previously.

Moved Grant Smith, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.   That the Manawatu District/Palmerston North City Joint Strategic Planning Committee receive the presentation for information.

Confirmation of Minutes

It was noted that there was no meeting held on 22 August 2018 and there no minutes to be confirmed.

13-18	Central Economic Development Agency's Final Statement of Intent Memorandum, dated 6 September 2018 presented by Michael Hawker, Project Delivery Manager, Manawatu District Council
	Moved Grant Smith, seconded Helen Worboys. The COMMITTEE RESOLVED 1.   That the Committee accepts the Central Economic Development Agency’s modified Statement of Intent as the Final Statement of Intent for 2018/19.

14-18	CEDA Annual Report Memorandum, dated 10 September 2018 presented by Michael Hawker, Project Delivery Manager, Manawatu District Council
	Moved Grant Smith, seconded Helen Worboys. The COMMITTEE RESOLVED 1.   That the Annual Report and Financial Statements for the Central Economic Development Agency for the year ended 30 June 2018 be received.

Exclusion of Public

15-18

Recommendation to Exclude Public

Moved Grant Smith, seconded Helen Worboys.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
10.	Appointment of CEDA Director	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Leigh Sage), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Manawatu District Council Officers Chief Executive (Richard Templer) and Project Delivery Manager (Michael Hawker) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

The public part of the meeting finished at 11.48am

Confirmed 12 December 2018

Chairperson