Palmerston North City Council
Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 01 October 2018, commencing at 9.02am
Members Present: |
Councillor Aleisha Rutherford (in the Chair), The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere. |
Non Members: |
Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Jim Jefferies and Bruno Petrenas. |
Apologies: |
The Mayor (Grant Smith) (on Council Business) and Councillors Lew Findlay QSM (early departure on Council Business), Leonie Hapeta (early departure) and Bruno Petrenas (early departure on Council Business). |
Councillor Leonie Hapeta left the meeting at 9.23am during consideration of clause 26. She was present when the meeting resumed at 1.46pm. She was not present for clause 26.
The Mayor (Grant Smith) was not present when the meeting resumed at 1.46pm. He entered the meeting at 2.26pm during consideration of clause 29. When the meeting resumed following the adjournment at 4.14pm he was not present. He was not present for clauses 27, 28 and 32 to 35 inclusive.
Councillor Bruno Petrenas was not present when the meeting resumed at 1.46pm. He entered the meeting at 2.27pm during consideration of clause 29. He was not present for clauses 27 and 28.
Councillor Lew Findlay QSM was not present when the meeting resumed at 1.46pm. He entered the meeting at 2.46pm during consideration of clause 29. He was not present for clauses 27 and 28.
Councillor Tangi Utikere left the meeting at 3.26pm during consideration of clause 31. He entered the meeting following the adjournment at 4.14pm. He was not present for clause 31.
24-18 |
Minor Item - Presentation by Stanley Fraser That the minor item be received under the minor item clause, pursuant to Section 46A(7A) of the Local Government Official Information and Meetings Act 1987. |
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Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the minor item, presentation by Stanley Fraser, be received. |
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Clause 24-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
26-18 |
Presentation - Citizens Advice Bureau Presentation from Janet Smith, Citizens Advice Bureau. Councillor Leonie Hapeta left the meeting at 9.23am The Citizens Advice Bureau (CAB) was set up in the United Kingdom during the 2nd World War and came to New Zealand in 1970 and to Palmerston North in 1975. Palmerston North has over 40 volunteers and there are approximately 2000 nationwide, They cover a range of services, with a lot of queries regarding housing, employment and health. However some queries can be as simple as provided a phone number for those that find the phone book difficult to read. The CAB received funding from PNCC and Immigration NZ. They have a contract with Immigration NZ to help new migrants settle within the city, which is done by providing advice and also running information sessions. They provide a JP service and a free legal service once a week and those sessions are widely used. The training of volunteers is extensive and ongoing training is provided. |
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Moved Adrian Broad, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the Community Development Committee receive the presentation for information. |
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Clause 26-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford, and Tangi Utikere. |
The meeting adjourned at 9.40am
The meeting resumed at 1.46pm
When the meeting resumed The Mayor (Grant Smith) and Councillors Lew Findlay QSM and Bruno Petrenas were not present and Councillor Leonie Hapeta was present.
28-18 |
Public Comment Public Comment was received from: - Emma Ochei, General Manager of Community Services Council regarding the proposed environmental scan on the Community Sector.
- Lyal Brenton, read a statement on behalf of Kate Costley, Chair of Community Services Council, regarding concerns of administration of Hancock Community House. |
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Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the public comment be received for information. |
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Clause 28-18 above was carried 13 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Aleisha Rutherford and Tangi Utikere. |
The meeting adjourned at 3.57pm
The meeting resumed at 4.14pm
When the meeting resumed The Mayor (Grant Smith) was not present and Councillor Tangi Utikere was present.
Exclusion of Public
34-18 |
Recommendation to Exclude Public |
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Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Deputy Chief Executive (Ray Swadel), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Leigh Sage), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.
Manager Community Engagement (Ian Littleworth) and Community Liaison Team Leader (Peter Grey) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.
Krys Baker and Lyal Brenton (Community, Joint Convenor Services Council Grant Allocation Working Party), because of their knowledge and ability to assist the meeting in speaking to the report and answering questions, noting that such persons will be present at the meeting only for the items that relate to their respective report. |
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Clause 34-18 above was carried 15 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
The public part of the meeting finished at 4.58pm
Confirmed 3 December 2018
Chairperson