Palmerston North City Council

 

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 01 October 2018, commencing at 9.02am

Members

Present:

Councillor Aleisha Rutherford (in the Chair), The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere.

Non Members:

Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Jim Jefferies and Bruno Petrenas.

Apologies:

The Mayor (Grant Smith) (on Council Business) and Councillors Lew Findlay QSM (early departure on Council Business), Leonie Hapeta (early departure) and Bruno Petrenas (early departure on Council Business).

 

Councillor Leonie Hapeta left the meeting at 9.23am during consideration of clause 26.  She was present when the meeting resumed at 1.46pm.  She was not present for clause 26.

 

The Mayor (Grant Smith) was not present when the meeting resumed at 1.46pm.  He entered the meeting at 2.26pm during consideration of clause 29.  When the meeting resumed following the adjournment at 4.14pm he was not present.  He was not present for clauses 27, 28 and 32 to 35 inclusive.

 

Councillor Bruno Petrenas was not present when the meeting resumed at 1.46pm.  He entered the meeting at 2.27pm during consideration of clause 29.  He was not present for clauses 27 and 28.

 

Councillor Lew Findlay QSM was not present when the meeting resumed at 1.46pm.  He entered the meeting at 2.46pm during consideration of clause 29.  He was not present for clauses 27 and 28.

 

Councillor Tangi Utikere left the meeting at 3.26pm during consideration of clause 31.  He entered the meeting following the adjournment at 4.14pm.  He was not present for clause 31.

23-18

Apologies

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 23-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

24-18

Minor Item - Presentation by Stanley Fraser

That the minor item be received under the minor item clause, pursuant to Section 46A(7A) of the Local Government Official Information and Meetings Act 1987.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.  That the minor item, presentation by Stanley Fraser,  be received.

 

Clause 24-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

25-18

Presentation - Stanley Fraser

Stanley Fraser provided a presentation on his experiences on an Outward Bound Course.

Mr Fraser had been granted a scholarship from the Mayors Task Force for Jobs to attend Outward Bound.  He was then tasked with raising the additional funds required which he did by assisting with research into the Raetahi Fire of 1917.

Outward Bound was founded in New Zealand in 1962 with the idea to get young people to develop as people and to show that more is within them.  The course is about pushing yourself and extending you beyond what you believe and getting you out of your comfort zone.

They offer many different courses varying in length and cater for different ages groups and disabilities.  Mr Fraser believed the course gave more than was expected and encouraged everyone to consider attending a course.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive the presentation for information.

 

Clause 25-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

26-18

Presentation - Citizens Advice Bureau

Presentation from Janet Smith, Citizens Advice Bureau.

Councillor Leonie Hapeta left the meeting at 9.23am

The Citizens Advice Bureau (CAB) was set up in the United Kingdom during the 2nd World War and came to New Zealand in 1970 and to Palmerston North in 1975.  Palmerston North has over 40 volunteers and there are approximately 2000 nationwide,

They cover a range of services, with a lot of queries regarding housing, employment and health.  However some queries can be as simple as provided a phone number for those that find the phone book difficult to read.

The CAB received funding from PNCC and Immigration NZ.  They have a contract with Immigration NZ to help new migrants settle within the city, which is done by providing advice and also running information sessions.

They provide a JP service and a free legal service once a week and those sessions are widely used.  The training of volunteers is extensive and ongoing training is provided.

 

Moved Adrian Broad, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive the presentation for information.

 

Clause 26-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford, and Tangi Utikere.

 

The meeting adjourned at 9.40am

The meeting resumed at 1.46pm

 

When the meeting resumed The Mayor (Grant Smith) and Councillors Lew Findlay QSM and Bruno Petrenas were not present and Councillor Leonie Hapeta was present.

 

27-18

Confirmation of Minutes

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the minutes of the Community Development Committee meeting of 6 August 2018 Part I Public be confirmed as a true and correct record.

 

Clause 27-18 above was carried 11 votes to 0, with 2 abstentions, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillors Vaughan Dennison and Leonie Hapeta.

 

28-18

Public Comment

Public Comment was received from:

-        Emma Ochei, General Manager of Community Services Council regarding the proposed environmental scan on the Community Sector.

 

-        Lyal Brenton, read a statement on behalf of Kate Costley, Chair of Community Services Council, regarding concerns of administration of Hancock Community House.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.  That the public comment be received for information.

 

Clause 28-18 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

 

29-18

Presentation - Community Services Council

Presentation, from Fraser Greig, former Chairperson Community Services Council.

The Mayor (Grant Smith) entered the meeting at 2.26pm

Councillor Bruno Petrenas entered the meeting at 2.27pm

Councillor Lew Findlay QSM entered the meeting at 2.46pm

Mr Greig presented the 2018 Social Wellbeing Report, noting the forum had 122 attendees making it the second largest forum held.  For the first time the business community had also been surveyed and the results showed they shared the same issues as other communities.

The forum highlighted that the same issues continue to be brought forward  year after year and that they were rarely unique to Palmerston North.

Mr Greig viewed the forum as a success and noted that the new Management and Governance teams of the Community Services Council were keen for the forum to evolve and possibility become a multi day event.

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

The COMMITTEE RESOLVEDS

1.   That the Community Development Committee receive the presentation for information.

 

Clause 29-18 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Lew Findlay QSM.

   

 30-18

2018 Social Wellbeing Report

Memorandum, dated 18 September 2018 presented by the General Manager - Community, Debbie Duncan.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1.   That the memorandum dated 18 September 2018 and the “2018 Social Wellbeing Report” be received.

2.   That Council work with the Palmerston North Community Services Council to review the format of the 2019 Social Wellbeing Forum, to enable further opportunities for the identification of both issues and solutions.

 

Clause 30-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford, and Tangi Utikere.

 

 

 

31-18

Capacity and Capability Building in the Community Sector

Memorandum, dated 21 September 2018 presented by the General Manager - Community, Debbie Duncan.

Councillor Tangi Utikere left the meeting at 3.26pm

 

Moved Leonie Hapeta, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1.   That the memorandum dated 18 September 2018 and titled “Capacity and Capability Building in the Community Sector” be received.

2.   That a further report on capacity and capability building in the community sector be presented back to a Community Development Committee meeting in 2019 upon completion of the environmental scan, including a summary of the:

·      Nature and extent of the capacity and capability issues facing different organisations within the wider sector;

·      Range, availability and accessibility of existing capacity and capability building services;

·      Options (including “quick wins”) to support a co-ordinated approach to the development of collective solutions.

 

 

Clause 31-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

 

The meeting adjourned at 3.57pm

The meeting resumed at 4.14pm

 

When the meeting resumed The Mayor (Grant Smith) was not present and Councillor Tangi Utikere was present.

 

32-18

Review of options for the administration of Hancock Community House

Memorandum, dated 5 September 2018 presented by the General Manager - Community, Debbie Duncan.

During discussion Elected Members raised concern that the administration of Hancock Community House was being undertaken in an informal manner and that a number of areas, including Health and Safety, were being neglected.

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

The COMMITTEE RECOMMENDS

1.   That the memorandum dated 5 September 2018 and titled “Review of options for the administration of Hancock Community House” be received.

2.   That it be noted there will be report back to the December 2018 Community Development Committee on the outcome/s of the review of administration of Hancock Community House.

 

Clauses 32.1 and 32.2 above were carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Lorna Johnson, seconded Susan Baty.

3. That consultation with tenants of Hancock House about day to day      management of the facility is prioritised, and a recommendation of how      issues such as health and safety, security and maintenance, should be      addressed, be brought back to the December 2018 Community      Development Meeting.

 

Clause 32-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Rachel Bowen, seconded Vaughan Dennison.

4.  That the current informal arrangements for the management of Hancock      Community House by PNCSC be formalised urgently.

 

Clause 32-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Karen Naylor, seconded Gabrielle Bundy-Cooke.

Note:

On a motion: “That the scope include the utilisation and allocation of work space”, the motion was lost 1 votes to 14, the voting being as follows:

For:

Councillor Karen Naylor.

Against:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

 

 

 

33-18

Committee Work Schedule

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive its Work Schedule dated October 2018.

 

Clause 33-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

       

Exclusion of Public

34-18

Recommendation to Exclude Public

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

13.

Community Development Small Grants Fund - approval of allocation

Negotiations

s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Deputy Chief Executive (Ray Swadel), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Leigh Sage), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

Manager Community Engagement (Ian Littleworth) and Community Liaison Team Leader (Peter Grey)  because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

 

Krys Baker and Lyal Brenton (Community, Joint Convenor Services Council Grant Allocation Working Party), because of their knowledge and ability to assist the meeting in speaking to the report and answering questions, noting that such persons will be present at the meeting only for the items that relate to their respective report.

 

Clause 34-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

The public part of the meeting finished at 4.58pm

 

Confirmed 3 December 2018

 

 

 

Chairperson